The American University of Nigeria was founded in response to the need for a world-class university in sub-Saharan Africa. The University’s mission is to provide quality education to Nigeria and Africa’s future leaders in order to equip them with the skills needed to solve development issues on the continent, and give them the knowledge needed to create solutions that will benefit their community, their country and, ultimately, the world.
We are recruiting to
fill the position below:
Job Title: Administrative Assistant - School of IT & Computing
Location: Yola, Adamawa
Job
Summary
- The
Administrative Assistant is responsible for providing effective
administrative and operational support to the School of Information
Technology & Communications (SITC), with a primary focus on
facilitating the needs of faculty, staff, and students.
- The
position serves as a central administrative point of contact within the
School, providing timely information, coordinating routine administrative
processes, maintaining accurate records, and supporting the efficient
delivery of School-wide services.
- The
incumbent shall contribute to the effective day-to-day administration of
SITC by coordinating administrative requests, maintaining physical and
electronic records, supporting communication and information flow,
assisting with the coordination of School activities, and ensuring that
faculty, staff, and students receive professional, courteous, and
responsive administrative support.
Responsibilities
- Provides
general administrative support to faculty, staff, and students in
accordance with established University policies, procedures, and
protocols.
- Facilitates
the submission, processing, and follow-up of routine administrative
requests on behalf of faculty, staff, and students.
- Supports
the coordination of School-wide meetings, events, activities, workshops,
seminars, examinations, orientations, and other academic or administrative
programmes.
- Maintains
accurate and up-to-date physical and electronic records relating to the
activities of the School.
- Organizes,
classifies, files, retrieves, and maintains correspondence, reports,
forms, records, and other official documents in accordance with
established records-management procedures.
- Ensures
the accuracy, completeness, and proper organization of administrative data
and documentation maintained by the School.
- Provides
administrative support for faculty and staff requests relating to office
supplies, equipment, facilities, workspaces, access, and other routine
operational requirements.
- Coordinates
routine requests for School supplies and administrative resources through
the appropriate University systems and channels.
- Maintains
relevant administrative databases, directories, trackers, and
spreadsheets, ensuring that information is accurate, current, and readily
accessible.
- Assists
faculty and staff with routine administrative processes and directs them
to the appropriate University offices for matters requiring specialized or
institutional-level intervention.
- Provides
students with accurate information regarding School processes, activities,
schedules, contacts, and available University resources, while referring
specialized matters to the appropriate personnel.
- Receives
and distributes incoming correspondence, mail, packages, documents, and
other communications intended for the School.
- Prepares
and dispatches authorized outgoing correspondence, documents, mail, and
packages.
- Monitors
general School email communications and ensures that enquiries and
requests are promptly routed to the appropriate faculty or staff member.
- Supports
effective communication and information flow between SITC, faculty, staff,
students, and relevant University departments and units.
- Uses
word-processing, spreadsheet, database, email, and other relevant software
applications to support efficient administrative operations.
- Maintains
confidentiality and exercises appropriate discretion in handling student,
faculty, staff, and institutional information.
- Assists
in monitoring routine administrative activities and follows up on
outstanding requests to ensure timely resolution.
- Supports
the implementation of approved School administrative procedures and
ensures compliance with applicable University policies and guidelines.
- Maintains
a sound working knowledge of AUN policies, procedures, organizational
structure, and administrative processes relevant to the effective
performance of the position.
- Identifies
routine administrative issues and resolves them within established
guidelines, escalating matters requiring higher-level intervention to the
appropriate authority.
- Performs
other related duties as may be assigned by the appropriate supervisor.
Requirements
for the position
- A
Bachelor’s Degree in Business Administration or any related field or
excellent experience in a similar position.
- Experience
working with an executive office team.
- Excellent
oral and written English communication skills.
- Proficiency
in use of data and information management software as in MS Office Suite
& Google Apps.
- Work
cooperatively and effectively with others to set goals.
- Ability
to undertake self-directed tasks when necessary.
- Excellent
time management skills;
- Attention
to detail;
- Capacity
to prioritize by assessing situations to determine urgency;
- Ability
to develop a work schedule, set goals, creates / implements actions plans
and monitor progress towards goals;
- Ability
to make clear, timely decisions.
Other requirements, abilities for the position:
- Ability
to develop a work schedule, set goals, creates / implements actions plans
and monitor progress towards goals.
- Knowledge
of standard office policies and procedures.
- Skill
in developing and maintaining effective working relationships.
- Skill
in typing/word processing and use of personal computer / software.
- Ability
to maintain a high level of accuracy confidentiality.
Application
Closing Date
16th
September, 2026.
Method
of Application
Interested
and qualified candidates should:
Click here to apply online
Note
- Only
shortlisted candidates will be contacted.
- AUN
is an equal opportunity employer and strives to provide a culturally
diverse workforce; we do not discriminate in employment on the basis of
race creed, colour, nationality, origin, age, sex, religion and marital
status.
