TechnoServe works with enterprising people in the developing world to build competitive farms, businesses, and industries. We are a non-profit organization that develops business solutions to poverty by linking people to information, capital, and markets. Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest places can generate income, jobs, and wealth for their families and communities. With more than four decades of proven results, we believe in the power of private enterprise to transform lives.
We
are recruiting to fill the position below:
Job Title: Office Administrator
Requisition
#: OFFIC005548
Location: Lagos, Nigeria
Job type: Full-time (On-site)
Department: Operations
Reporting/Supervisor: Operations Specialist
Job Summary
- TechnoServe seeks a highly organized, detail-oriented professional
to assist with administrative and logistics functions for the Lagos
office. The role is a critical function of the state offices and always
ensures smooth office operations.
- The Office Administrator will be part of the Operations department
to support activities across the Lagos state office for the project team
through the following:
Primary Functions &
Responsibilities
- TechnoServe seeks a highly organized, detail-oriented professional
to assist with administrative and logistics functions for the Lagos
office. The role is a critical function of the state offices and ensures
smooth office operations at all times.
- The Office Administrator will be part of the Operations department
to support activities in Lagos state for the project teams through the
following:
Travel
and Logistics:
- Assist international and domestic travel requests for all staff,
including booking of hotel accommodation, air and ground transportation.
- As assigned, process all visa requests for staff in compliance with
host Country guidelines.
- Work with Operations Specialist of the office to coordinate
paperwork and physical maintenance of fleet and to check vehicle routes
and speed limit applications.
- Work with project teams to coordinate logistics for program
activities/events
- With coordination with the Project Team, provide support for
participants registrations and payment documentation
Office
Management:
- Inspect and track usage of office consumables and its facilities
including utilities such as diesel, generator maintenance, electricity and
other health and safety regulators.
- Work with Operations Specialist and Project Teams to prepare
purchase requisitions as required.
- Work with Operations Specialist to coordinate physical verification,
insurance and general maintenance of office Assets
- Support the Operations Specialist to provide day-to-day supervision
of vehicle movements, fueling of project vehicles and monthly reporting of
vehicle fuel consumption and replenishment of fuel cards
- Executes daily purchases and manages office petty cash.
- Provide petty cash vouchers and payment of petty cash expenses.
- Submit monthly petty cash fund reconciliation with all related
documents.
- Support the Operations Specialist for document filing
Basic Qualifications
These
are the requirements that any qualified candidate must meet.
- Bachelor’s Degree or Tertiary studies in Business Administration,
Public Administration, Sociology, Office Management, or other relevant
social sciences-related
- Procurement certification or prior experience is an added advantage.
- Preferred Qualification: Alternatively, have at least 2 years of
work experience in an administrative / office management role, with
responsibilities related to procurement preferably with an international
NGO.
- Travel: Ability to travel on occasion.
- Language Requirement: Fluency in English both in writing and
speaking.
Knowledge,
Skills and Abilities:
- Effective oral and written communication skills, and ability to work
independently on multiple tasks simultaneously
- Strong interpersonal, organizational, and communication skills
- Experience with relevant software packages useful for preparing
relevant work documents.
- High Professional work ethic and integrity.
- Ability to reason objectively, clear strong and strategic
communication skills.
- Good interpersonal and public relations skills.
- Strong operational, analytical and management skills.
- Ability to multitask competing priorities with minimal supervision.
- Ability to work both as a team member across teams.
- Supervisory Responsibilities – No direct supervision
Application Closing Date
Not
Specified.
How to Apply
Interested
and qualified candidates should:
Click here to apply online
Note
- We encourage all qualified individuals who share
TechnoServe's vision of improving the lives of others through proven
business solutions to apply.
- With our commitment to diversity, we are proud to be an equal
opportunity employer and affirmative action employer and do not
discriminate on the basis of gender, race, color, ethnicity, religion,
sexual orientation, gender identity, age, HIV/AIDS status, protected
veteran status, disability and all other protected classes.
- We are also proud of our commitment to protecting staff, partners,
and beneficiaries from abuse and exploitation and thoroughly vet all final
candidates through rigorous background and reference checks.
- If you have a disability that affects your ability to use our online
system to apply for a position at TechnoServe please contact the Human
Resources at: recruitment@tns.org or call +1 202
785 4515.
