NGO Jobs in Nairobi Kenya – UN

UN World Food Programme - Somalia

Vacancy Announcement No. 009/2016 

(Position No. 16-0020853) 
 
Post Title: Finance Assistant 
 
Contract type: Service Contract  
 
Post Grade:  SC5
 
Duty Station: Nairobi 
 
Duration: 1 year (initial) 
 
Date of issue: 22 March 2016
 
Closing Date: 04 April  2016
Organizational Background: The World Food Programme activities include food assistance for nutrition, livelihoods, relief and emergency school feeding, while also supporting humanitarian air and logistics services, food security coordination and infrastructure rehabilitation projects. 

This position is open to qualified Kenyan candidates only. 

Female candidates in particular, are encouraged to apply.

Duties and Responsibilities:

Under the direct supervision of the Finance Officer, the incumbent will be responsible for the following duties:-
  • Verify vendor claims, advances and other receivables and observe appropriate procurement procedures;
  • Ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations;
  • Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics;
  • Prepare journal vouchers and update the journal voucher log;
  • Draft routine correspondence and reports related to the unit’s work as required;
  • Provide guidance and on-job training to other support staff;
  • Ensure that journal and payment vouchers are maintained and filed in compliance with WFP standard guidelines;
  • Perform other related duties as required.
Minimal Qualifications:

Education:
  • Secondary school education. 
  • A Post-secondary certificate related to functional area is required.
Experience:
  • At least four years of progressively responsible work experience in general administrative work, including at least two years in the field of finance, accounting, audit or other related field.
Language:
  • Fluency in both written and spoken English is a requirement.
Knowledge:
  • Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. 
  • General knowledge of UN system policies, rules, regulations and procedures governing the area of work.
How to Apply
    
Interested and qualified candidates are requested to submit online applications only according to the following procedures:
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.

Job Title: ICT Assistant (Information Technology - IT)

Ref: VA 16-0020834
 
Post Grade: Service Contract, SC-5 

Duty Station: Dadaab
 
Date of issue: 18 March 2016 

Deadline for application: 31 March 2016
 
Accountabilities: Under the direct supervision of the IT Associate and technical supervision of the Head of ICT, the incumbent will assist in implementing and ensuring predictable, repeatable and automated Information system management at the Dadaab Field Office. 


S/he will act as the ICT focal point to whom the Field Office users refers to for technical support on network and application services issues.

Major Duties and Responsibilities
  • Manage the Helpdesk function at the Sub-office and other field / satellite offices;
  • Manage and direct information system infrastructure;
  • Manage messaging services OUTLOOK email and including performing network and database administration;
  • Manage user accounts and permissions;
  • Provide application and systems integration services;
  • Support the refugee biometric verification process and the electronic voucher disbursement project.
  • Manage Internet/Intranet hosting service operations;
  • Install, modify, and maintain LAN/WAN components including cables, operating system software, application and utility software, various interface cards, hard disks and user computers;
  • Monitor network and systems performance and carry out periodic analysis in order to locate and isolate/remove bottlenecks;
  • Diagnose problems related to client computers, printers and applications and take corrective measures;
  • Research, analyze, test and evaluate new information technologies and make recommendations for their deployment to ensure the organization’s IT infrastructure evolves appropriately as technology changes
  • Recommend strategies for improvement of information systems, office automation, networks and TC/IT systems integration;
  • Provide user support including monitoring customer satisfaction and initiating corrective or preventive action if problems or potential problems are detected; provide input for the sub office monthly IT report
  • Perform other related duties as required
Qualifications, Experience, Critical Success Factors and Language:
  • Completion of secondary school education supplemented by training/qualification in Information Technology or Computer Science or Informatics plus a combination of supplemental courses/technical certification in related fields.
  • A minimum of four years’ experience with information technology installations and equipment demonstrating hands-on expertise with Windows 2003/2008/2012 server operating system, Microsoft Office 2013 Suite, LAN, WAN, WLAN technologies, exposure to HF/VHF radio, PABX, VSAT systems in a globally distributed IT and Telecommunications operation.
  • Knowledge and practical experience with the following technologies – Data communication services over WAN and LAN infrastructures; Managed Networks, multi-layered LAN and WAN Environments; VoIP and CISCO Products and technologies i.e. switches & routers ;
  • Telecommunications: Medium to large capacity PABX systems; group switches, digitally enhanced cordless telephones, fibre optic systems, strong background in Ericsson/Aastra range of PABXs including telephone management and billing systems; Radio Communications Technology: Experience with Codan HF and Motorola VHF systems and equipment; Satellite Technology: Small and large VSAT systems including portable sat phones.
  • Familiarity with operations of commercial telecommunications systems and services.
  • Fluency in both oral and written English and Kiswahili.
How to Apply

Interested and qualified candidates are requested to submit online applications only according to the following procedures:
Note: You must complete Step 2 in order for your application to be considered for this vacancy.

If you have any queries relating to this VA please send them to: Nairobi.Hr@wfp.org

Job Title: Programme Policy Officer (Data Analyst)
 
Ref: 16-0020835

Post Type / Grade: Fixed Term, NOA 

Duty Stations: Nairobi
 
Date of issue: 18 March 2016 

Deadline for application: 31 March 2016
 
Accountabilities: Under the direct supervision of the Vulnerability Analysis and Mapping (VAM) Officer and in close consultation with the Head of the unit, the Programme Policy Officer (Data analyst) is responsible for all VAM and Monitoring & Evaluation (M&E) database systems, analysis and information management.
  
Major Duties and Responsibilities
  • Design, develop and test databases for VAM food security and market surveys and assessments, and M&E systems for the Kenya country office Programs. Continuously upgrade and maintain all program databases, in line with changing reporting requirements.
  • Continually advice and improve VAM and M&E tools and databases in line with new innovations and technology advancements so as to ensure the tools exhibit improved and efficient data collection and analysis capabilities and are more user friendly.
  • Develop and continually update technical user manuals and documentation for database systems.
  • Migrate all databases to an online platform and create a central dashboard where food security and monitoring tools, analysis, graphs, maps, reports and guidelines can be accessed, retrieved and visualized by relevant program staff. Manage the update, repair and maintenance of online platforms.
  • In close liaison with the IT unit, ensure that all databases, online platforms, servers and tools comply with WFP corporate IT standards and protocols.
  • Implement features that ensure data safety, cleaning, validation and integrity. Develop data models, database structures, graphic user interfaces, standard queries and reports.
  • Applying appropriate statistical principles, identify, analyse, and interpret trends or patterns in complex datasets to support VAM and M&E in analysis and reporting. In consultation with the VAM and M&E officers, perform data analysis and prepare monthly, quarterly and annual reports.
  • Provide support to studies, evaluations and monitoring activities through training, database design, data collection, data analysis and report writing.
  • In consultation with the M&E Officer, co-ordinate and provide technical support on data collection, collation, processing, analysis and database systems development and management to the country and sub offices and field M&E focal points.
  • Participate in food security assessments, studies and monitoring activities.
  • In liaison with OMN and GoK, provide support where required in structuring and upgrading of monitoring and early warning databases.
  • Assist the VAM officer in producing simple maps when needed.
  • Other duties as may be assigned by the officer.
Qualifications and Experience
  • University degree in one or more of the following disciplines; Computer Science, Information Technology, or Statistics is desirable. An advanced degree in the disciplines above, will be an added advantage.
  • At least two years’ postgraduate professional experience in the relevant field.
  • Experience in using relational database systems including MS SQL Server ,Oracle and Microsoft access, Mastery of Software Development Tools e.g. Asp.net(C#, VB.net), PHP and other development platforms.
  • Demonstrated strong computer skills including: word processing, spreadsheet, SPSS/STATA, Access software packages & systems and prior knowledge of GIS software.
  • Must have experience in developing applications for mobile devices. Prior experience with a humanitarian organization or with analysis of food security and monitoring data would be an added advantage.
Skills
  • Strong attention to detail and accuracy is essential.
  • Maintain accurate/precise records, to perform detailed analysis and to handle a large volume of work quickly and accurately under time constraints.
  • Work independently with minimum supervision. 
  • Courtesy, tact and ability to work effectively with people of different national and cultural backgrounds.
  • Sound judgment; demonstrated initiative and conceptual, planning and organizational skills; excellent written and verbal communication skills.
  • Proven ability to establish and maintain effective working relations and deal patiently and tactfully with people of different national and cultural backgrounds.
  • Demonstrated high sense of integrity, trust and confidence.
How to Apply

Interested and qualified candidates are requested to submit online applications ONLY according to the following procedures:
Note: You must complete Step 2 in order for your application to be considered for this vacancy.

Job Title: Programme Policy Officer (Beneficiary Services Lead)

Ref: WFP 16-0020831
 
Post Grade: Service Contract - SC9, NOB (equivalent) 

Duty Station: Nairobi
 
Date of issue: 17 March 2016 

Deadline for application: 30 March 2016
 
Background: Knowing and being accountable to our beneficiaries, and strengthening the service levels we provide to them, are priorities for the WFP Kenya Country Office.


Since 2012, the Country Office has been investing in new mechanisms for registering and communicating with our beneficiaries, to improve accountability, proactively mitigate protection risks, and get direct feedback that can be used to improve our programmes.

In 2012, Kenya was one of 11 Country Offices identified to pilot implementation of WFP’s humanitarian protection policy, and made significant contributions in the area of complaints and grievances. 

The WFP Helpline, established in 2013, has continued to expand and deepen, improving service levels to beneficiaries. 

In 2015, the Government of Kenya’s Social Protection Secretariat requested technical assistance from WFP to establish a toll-free line for the national safety net programmes. 

Also since 2013, WFP has been working with CGAP to develop consumer protection tools for cash transfer programmes. 

The Country Office is on the forefront of establishing beneficiary management information and electronic registration systems, and integrating these with partner and Government systems, notably UNHCR’s proGres and the Government of Kenya’s Social Protection Single Registry. 

Most recently, the Country Office has begun using mobile phones to collect key programme monitoring data from beneficiaries. 

The Country Office intends now to pull together and strengthen these initiatives into a coherent service to support the beneficiaries and communities that we serve.
 
Accountabilities: Under the direct supervision of the Head of Analysis, Trends and Innovations, the Programme Policy Officer (PPO) will head a team responsible for collecting and managing beneficiary data, communicating with beneficiaries, and providing technical support and guidance to programme units on: registration, protection, gender equality, and accountability to affected populations.

Key Accountabilities:
  • Contribute towards the development of a wide variety of projects, plans and processes, ensuring alignment with wider programme policies and guidance.
  • Provide project management support to specific and defined programmes and projects of considerable size/complexity, ensuring a coordinated approach with wider programmes that complies with WFP standards and procedures.
  • Develop and coordinate data gathering and monitoring systems ensuring that rigorous quality standards are maintained.
  • Research and analyse a range of policy and operational issues to inform the development of policies, programmes and activities.
  • Contribute to the preparation of accurate and timely reporting on programmes and activities that enable informed decision making and consistency of information presented to stakeholders.
  • Liaise with internal and external counterparts to ensure effective collaboration, monitor ongoing projects and highlight potential risks to project delivery.
  • Support the identification, development and management of potential partnerships to collaborative working leading to improved food assistance packages.
  • Support the capacity building of WFP staff, partners and national government to prepare for and respond to food assistance needs, e.g. through providing inputs into training materials.
  • Guide and supervise more junior staff, acting as a point of referral and supporting them with analysis and queries.
  • Other as required.
Expected Results:
  • All of WFP’s beneficiaries are registered, and household data is regularly updated and used to align WFP’s programmes with the Government’s safety nets programmes.
  • The registration data collected about WFP’s beneficiaries is child-sensitive and supports programme layering, referrals and linkages with national safety nets.
  • New approaches and technology to improve registration are tested, documented, and rolled out.
  • WFP’s corporate policies and guidance on protection of personal data are adhered to in Kenya’s operations.
  • Strategies for communicating with beneficiaries, and mechanisms for beneficiaries to participate in the design, monitoring and review of WFP’s programmes, are in place and being implemented.
  • WFP Kenya’s complaints and feedback mechanism is expanded and strengthened.
  • Corporate policy and Country Office guidelines on Prevention of Sexual Exploitation and Abuse are implemented and adhered to.
  • Related partnerships and technical assistance activities are supported.
  • Country Office management and donors have relevant and timely information about WFP’s beneficiaries, and the feedback they are giving about WFP’s programmes.
Minimum qualifications & education:
  • University Degree in one or more of the following disciplines: social sciences, economics, agriculture, international affairs, business administration, development studies or a field relevant to international development assistance such as nutrition, food security or humanitarian response.
  • Master’s Degree in relevant disciplines will be an asset.
  • Minimum of five years or more of postgraduate progressively responsible professional experience providing direct supervision and management of a team(s) OR management and demonstrated leadership skills.
  • Specific education or substantial training in one of the following areas would be an advantage: social protection/social safety nets, rural development or communicating with communities.
  • Excellent communication skills, judgement and tact, and the ability to lead and inspire a team.
  • Demonstrated ability to develop and maintain productive, professional relationships with communities, government counterparts, donors, and other stakeholders.
  • High capacity for organization and coordination, as well as an ability to work with a high degree of independence in a team environment.
  • Ability to cope with situations which may threaten health or safety.
  • Experience in managing diverse and sometimes competing interests and perspectives to arrive at a durable consensus;
  • A willingness to travel frequently, often to remote areas.
  • Fluent English and Kiswahili, written and oral.
  • Public speaking and presentation skills, including experience in meeting and/or training facilitation skills.
  • Significant experience analyzing complex datasets and interpreting data for operations or programme reporting.
  • Excellent computer skills in MS Outlook, Word, Excel and PowerPoint.
  • Experience in mainstreaming cross-cutting issues, particularly protection and gender equality.
  • Experience with results-based management, monitoring and evaluation.
  • Ability to work in a very dynamic and multi-stakeholder environment.
How to Apply
 
Interested and qualified Candidates are requested to submit online applications only according to the following procedures:
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.
 
If you have any queries relating to this VA please send them to: Nairobi.Hr@wfp.org.

WFP is an equal opportunity employer and does not charge a fee at any stage of the recruitment process.

Only short listed applicants will be contacted.