Vacancy: Admin & Finance Officer
About the
organization: We World
(formerly Intervita) is an Italian-based independent, non-sectarian and
nonpartisan organization.
Funded in
Milan in 1999, and present in Asia, Latin America and Africa, started working
in Kenya in 2009 to improve the living conditions of the population living in
the poorest areas of the country.
We
World office in Nairobi is currently looking for an Admin & Finance Officer for the new office in Migori County to support
administration, finance, and procurement under the supervision of the Project
Manager, the Head of Finance Department and the Country Representative.
Vacancy No: FIN/WWIKF/KEN/002/2016
Date
Issued: 17th March
2016
Closing
application date: 27th March
2016
Start date: April
Location: Migori County, more than half of the working
time, and Nairobi Kenya
Responsibilities and Tasks
Responsibilities and Tasks
The
Administration & Finance Officer performs the following tasks and
undertakes the following responsibilities:
Finance Tasks
Finance Tasks
- Cash
book management (recording cash and bank transactions, daily book keeping
of expenses in the cashbooks, reconciliation of bank and cash balances,
reconciliation of advances and their settlement) and registration in the
accounting overall system of the organization;
- Withhold
and process all statutory payments and returns (NHIF, NSSF, PAYE, etc.);
- Check
the accountability of the financial documents;
- Monitoring
the budget and make sure that it is in line with the funding received from
the donor;
- Prepare
payroll and pay slips for the employees;
- Ensure
that a transparent and proper system of authorizations is implemented and
monitor constantly that this is updated and filed accordingly;
- Ensure
that a proper and transparent filling of all documents relating to finance
is present and updated in the office;
- Assist
We World office to run smooth internal and external audits;
- Supervise
that staff travel expenditures are undertaken according to the funds
available and the estimation given.
- Check
and control of the partners financial reports, both the physical documents
and the softcopies
- Ensure
both We World office and local partners financial reports adhere to We
World and EU guidelines and procedures
Admin Tasks
- Ensure
We World and EU regulations and procedures are adhered to in all
procurement of goods and services;
- Ensure
that We World and EU guidelines are followed in all procurement areas and
by all the partners;
- Monitor
all procured assets to ensure proper asset tagging and keep recording of
the ‘assets leave out’ forms ;
- Update
the inventory list;
- Routinely
place the orders of office supplies;
- Manage
the filing, storage and security of documents;
- Monitor
property leases, relevant insurances, telephone services and utilities to
ensure timely payments;
- Process
routine personnel forms, such as leave or sick reports;
- Keeping
the staff records updated (annual leaves, bio data)
- Perform
other related duties as required.
Essential Competencies:
- Accountability;
- Bachelors'
degree in Accounting, Business Administration or similar with completed
all sections of CPA;
- 3
years’ work experience as Finance and admin officer in a EU project and
more than 5 years work experience;
- Very
strong organizational skills with proven ability to prioritize tasks and
meet deadlines;
- Strong
interpersonal skills and the ability to work in multi-cultural context;
- Able
to relate with staff personnel and local partners and to train them on the
job on finances in order to meet the requirements of We World and EU;
- Excellent
verbal and written communication skills, including the drafting of
letters, e-mails and documents;
- Excellent
computer skills, especially Excel;
- Fluency
in written and spoken English
- Able
to take initiatives and additional responsibilities and work without
supervision to accomplish results;
- Adhere
to the principles of the organization and widespread its mission.
Desirable Competencies:
- Master
Degree will be highly valued
- Prior
experience working for NGOs and/or charitable institutions
- Prior
experience working on projects funded by the European Union
- Driving
license.
Contract Type: 1 year
contract renewable (with previous 3 months probations)
Location: Migori county office based, most of the time and frequent missions to Nairobi
How to apply:
Interested and qualified candidates should submit an application letter and CV by email clearly stating in the subject Vacancy No: FIN/WWIKF/KEN/002/2016 to: luigi.bottura@weworld.it by 28th March 2016 and attach a recent recommendation letter from one of the last employers.
A
recommendation for EU funded project previous experience will be really
appreciated.
Only short-listed candidates will be contacted for interviews.
Only short-listed candidates will be contacted for interviews.
