Procurement Assistant Job in Nairobi, Kenya

Food and Agriculture Organization of the United Nations

Vacancy Announcement No: FAO/107/2013
Deadline for Application: 28th June 2013   

Position Title: Procurement Assistant (1 Position)   
Grade Level: SC-5

Contract Type:    Service Contract   
Duty Station: Nairobi

Organizational Unit: FAO-Somalia
Duration: 3 Months with possible extension 

Eligible Candidates: Somali & Kenyan Nationals   
Anticipated Start Date: Immediately

Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Procurement Officer and/or the NPO, the incumbent provides procurement services ensuring high quality and accuracy of work. 

The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit, and ensure consistent service delivery. In particular, he/she will:
  • Assist in the local procurement process of goods from local suppliers;
  • Assist in the international procurement process of goods from abroad;
  • Assist in the identification of new local and international sources of supplies / services;
  • Assist in maintaining the filling system for the procurement function;
  • Assist in preparing Invitations to Bid / Requests for Quotations / Requests for Proposals;
  • Minute Tender Opening and Local Procurement Committee proceedings, prepare Purchase Orders and all documents relevant to procurement;
  • Undertake commercial evaluation of offers and prepare commercial evaluation summaries/tables;
  • Flow up on all correspondence;
  • Assist in sorting out any deliveries by land, sea and air;
  • Assist in the prompt and timely clearance of goods and shipments for any FAO-Somalia projects and ensure safe arrival of these consignments to their final destinations;
  • Perform any other related assignment.
Minimum requirements:

Knowledge and skills:   
  • Completion of diploma education, including or supplemented by procurement or supply management/logistics or business administration courses. University Degree is an advantage.
Experience:   
  • Four years work experience in purchasing, logistics, supply management and/or procurement, or administration/operations including at least one year related to procurement/operations for large programmes or projects.
Languages:   
  • Good working knowledge (level C) of English.
Selection Criteria
  • Qualifications and experience, results, systems and service orientated
  • Strong inter-cultural skills
  • Responsible and solution based, creativity and thinks critically
  • Accepts supervision but is self-motivated
Other:
  • Initiative, good judgment and ability to maintain records and databases, organize office work and draft correspondence. 
  • Ability to use PC Computer skills including MS Office Suite and other office technology equipment. 
  • Ability and willingness to travel in Somalia.
To Apply:

Send your application to:
   
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/107/2013 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available at  http://www.fao.org/employment/en/  

E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org.  


The subject line of the e-mail message should read CONFIDENTIAL – FAO/107/2013.

If making a hard copy submission, the envelope should be clearly marked CONFIDENTIAL – FAO/107/2013 and sent to the following address:

FAO-Somalia
UN-Somalia Ngecha Road Complex
Corner Lower Kabete Road/Ngecha Road
P.O. Box 30470-00100
Nairobi, Kenya.

Applications may also be faxed, again clearly indicating CONFIDENTIAL – FAO/107/2013 in the subject line, to +254-20-4000333.

Applications must be received by the deadline.  Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.