IOM
International Organization for Migration
Vacancy No: SVN/IOMSO/035/2013
Functional Title: Architect/Engineer – Dan Guud Project (2 Positions)
Type of Appointment: Consultant for the Benadir Regional Administration under (3rd party contractor)
Duty Station: Mogadishu, Somalia
Duration of Assignment: 6 months with possibility of extension
Closing Date: 28th June 2013
General function:
Under the overall guidance of the Mayor of Mogadishu and under overall supervision of the Dan Guud Project Coordinator while under the direct supervision of the Technical Advisor, the Architect/Engineer will assist in the implementation of project activities.
Activities will include responding to the needs of the program for important, large scale and high visibility as well as small scale infrastructure projects in Mogadishu.
He/she will also provide administration of the grants by ensuring proper filing of grants related financial and contract documents and assisting the Dan Guud Grants Manager in pre-award assessments and monitoring of grantees.
In particular, he/she
will perform the following duties.
1. Field Operations:
- Manage the
technical and engineering components related to the program implemented
for Dan Guud Project in Mogadishu, including the management of
contractors.
- Design architectural
and structural drawings as well as create bills of quantities, material
specifications lists, and other technical documentation relating to
infrastructure programming within Dan Guud project.
- In coordination
with the other Dan Guud staff, work with government and local authorities,
leaders, individuals and groups to implement selected community
development projects.
- Conduct regular
monitoring visits to project sites and write up site visit notes for each
visit. In accordance with the contractors’ contract terms, conduct site
visits site prior to the disbursement of any funds to confirm that work
has been done as per contract.
- Collect invoices
from contractors and forward with supporting documents to the
Admin/Finance unit for payment.
- Supervision of
site supervisors.
- In coordination
with the Grants unit, negotiate contracts or agreements with contractors,
and assist in administration of grants.
- Supervise
projects in coordination with government or local technical personnel and
provide regular reporting regarding the status of projects.
2. Reporting &
Monitoring (Financial and Program)
- Review financial
reports and cash requests from grantees to ensure financial compliance
against grant budget.
- Review all
grantee deliverables to ensure grant compliance. Give feedback to
grantees, as appropriate.
- Assist in the
compilation of data and preparation of monthly, quarterly, and annual
reports.
- Ensure that all
grantee expenditures comply with the final and approved budgets (i.e.
budgetary controls).
- Conduct monthly
reconciliations with Finance to ensure grant and finance records are up to
date.
3. Filing and
Administration
- Maintain and
update hard copy grant and working files, esp. drawings and BOQ’s. Slots
within these files should be clearly labeled and organized for ease of
reference.
- Open a new grant
file for every new grant.
- Ensure that all
grant files are kept under lock and key.
- Scan all key
grants documents and have soft copies saved in the sever
Desirable
Qualifications and skills:
- Degree/Diploma
in Architecture or Civil Engineering and experience in urban development
and insecure, or post conflict environments.
- A minimum of 2-4
years’ experience in the field of Architecture/Engineering esp.
infrastructure planning and construction, including management of
infrastructure projects.
- Ability to
supervise, direct, coach and mentor staff. Drive for results and effective
resource management skills.
- Excellent
communication and negotiation skills. Understanding of complex
social-political environments. Ability to work under extreme pressure, in
difficult conditions while maintaining security awareness.
- Flexibility and
focus on processes and their improvements. Ability to work effectively and
harmoniously with colleagues from varied cultures and professional backgrounds.
- Stamina,
determination, commitment and adaptability in the workplace are required.
- Excellent
communication, written and verbal Somali and English language skills
required.
- Functional
competencies: effective communicator with a wide range of actors and
partners, successful negotiator, cross cultural facilitator and active
learner.
- Technical
Skills: Proficient in design and drafting programs (AutoCAD, Autodesk
Revit, ArchiCAD) as well as MS Office (MS Word, MS Excel). Presentation
programs e.g. Adobe InDesign, Adobe Photoshop and Adobe Illustrator, as
well as GIS software will be an added advantage.
Vacancy
No:
SVN/IOMSO/036/2013
Functional Title: Grants Manager – Dan Guud Project
Department: Field Coordination Unit
Type of Appointment: Consultant with Benadir Regional Administration under (3rd Party Contractor)
Duty
Station:
Mogadishu, Somalia
Duration of Assignment: 6 months with possibility of extension.
Closing Date: 28th June 2013.
General function:
Under the overall guidance of the Grants Manager in Nairobi, and under the direct supervision of the Program Coordinator for Mogadishu, the successful candidate will be responsible for managing staff on the Dan Guud project in Mogadishu, and overseeing all aspects of procurement, logistics, security, finance and administration, HR processes follow established policies and procedures, with accordance to donor guidelines of the project. In particular, he/she will perform the following duties.
- Oversee the
procurement, logistics and security unit and related staff in support of
the implementation of grant activities;
- Develop, enhance
and maintain systems of communication and data transfer with programme
staff in Mogadishu; and provide training to the Dan Guud Grants team to
maintain appropriate, programme-wide standards of grant integrity, data
collection and management, and information flow;
- Supervise
finance, procurement, logistics and security staff as well as drivers;
provide on job training for them;
- Track the
program’s procurement aspects to ensure appropriate standards of
accounting and controls are met, and programmatic aspects to ensure that
grant activities reflected, are of the overall ‘intentionality’ and
objectives of the programme;
- Carry out
overall human resource management including but not limited to Managing
Mogadishu based recruitment process in close coordination with TIS Nairobi
HR focal point, performance evaluation, time sheet management. Ensure that
up to date personnel files are maintained and updated;
- Ensure that Dan
Guud Mogadishu fleets are utilized properly; maintain vehicle usage logs,
fuel consumption reports and monthly maintenance report;
- In liaison with
Security officer in Mogadishu, implement SOPs and security guidelines for
Mogadishu Office, and ensure that the SOPs are observed by both Mogadishu
based and visiting staff. Act as Security focal point for Dan Guud staff,
monitor security development in Mogadishu and advice the Mogadishu team
accordingly;
- Strengthen and
maintain the necessary administrative structures, systems and processes,
both within the Dan Guud programme office and between the Dan Guud
programme and partners, in order to ensure grant transparency, smooth
implementation, reporting as well as requisite controls and monitoring;
- Exercise a high
level of analytical thinking, particularly as it comes to promoting the
high ethical standards of the program. This will include flagging needed
investigations, guiding and improving best ethical practices for the
grants team, and working with the Dan Guud program Coordinator on a
regular basis to improve best practices for the program;
- Monitor and
maintain a full inventory of Dan Guud office assets and produce monthly
inventory reports and share it with Nairobi Procurement Officer;
- Serve as deputy
program Coordinator in his absence and as required;
- Perform such
other duties as may be assigned.
Required
Qualifications
The minimum required academic and professional skills for the jobholder to perform successfully in their job include:
- University
degree in Business Administration, Management or a related field; or an
equivalent combination of related education, training and professional
experience;
- Five years’
professional experience, or an equivalent period of training and
professional experience;
- Significant
reporting and database experience required, preferably with Microsoft
Access;
- At least three
years of experience in operation activities in a post-crisis or emergency
area;
- Previous
experience in community-based and /or small grants programming;
infrastructure works, procurement and civil-society strengthening
desirable
- Experience in
managing staff from diverse environments and backgrounds;
- Experience in
graphic design, Power Point or other Software to generate sophisticated
reporting.
- Good knowledge
of Microsoft office (Microsoft Excel, Access, Outlook and Word) and
internet applications.
Required
Skills and Competencies
- Excellent
communication and writing skills; ability to analyze complex problems and
to prepare clear and concise reports as well as generate complex charts
and graphs as desired;
- Strong budgeting
and general analytical skills;
- Familiarity with
financial management, and ability to supervise staff in a dynamic,
operational programme environment;
- Ability to
engender group involvement and participation and to lead teams effectively
in order to achieve the desired goals;
- Ability to work
effectively and harmoniously with colleagues from varied cultures and
professional backgrounds, high degree of sensitivity toward other cultures
and dedication to the promotion of inter-ethnic cooperation,
peace-building and tolerance; demonstrated gender awareness and gender
sensitivity;
- Personal
commitment and drive for results, and adaptability in the workplace;
ability to work long hours under difficult conditions while maintaining
security awareness;
- Fluency in
spoken and written English and Somali languages. Knowledge of another
official UN language desirable;
Vacancy
No:
SVN/IOMSO/037/2013
Functional Title: Civil Registration Expert (International) (2 Positions)
Department: Field Coordination Unit
Type of Appointment: Consultant with Ministry of Interior of Somaliland under (3rd Party Contractor)
Duty Station: Hargeisa, Somaliland
Duration of Assignment: 6 months with possibility of extension
Closing Date: 28th June 2013
General function:
Under the overall guidance of the International Organization for Migration’s Transition Initiative for Stabilization (IOM/TIS) Program Manager in Nairobi, and direct supervision of the Ministry of Interior (MOI) for Somaliland in Hargeisa, the successful candidate will be responsible for providing guidance and manage locally hired consultant and advise the team of MOI appointees engaged in setting up civil registration in Somaliland.
In particular, he/she
will perform the following duties:
- Provide
technical coordination, support, and advice to MOI and facilitate
discussions to identify the most appropriate model of civil registration
in Somaliland considering its context, capacity, infrastructure, human
resources, and funding;
- Encourage MOI to
reach out to local stakeholders and promote information exchange;
- Work with MOI
and local expert to identify a core group of civil servants who will be
working for civil registry;
- Advise and guide
MOI to develop a civil registration strategy outlining the model,
approach, and implementation;
- Advise and guide
MOI to develop a detailed 1-year plan and a budget;
- Provide guidance
to MOI on assessment initiative of District Councils in Somaliland,
bearing in mind infrastructure, human and funding resources;
- Carry out desk
review of documents, laws, and reports of relevance for civil registration
in Somaliland;
- Work closely
with MOI and the key stakeholders to ensure coordination and support for
the civil registration;
- Manage local
expert when necessary;
- Upon completion
of assignment in Hargeisa provide daily support to either MOI or local
consultant over phone or e-mail for a period of 3 months.
Required
Qualifications
The minimum required academic and professional skills for the jobholder to perform successfully in their job include:
- Interdisciplinary
University Degree relevant to Civil Registration.
- Minimum of 8
years’ experience working in civil registration;
- Experience in
supporting governments establish or advance civil registration systems and
processes, also electronic;
- Familiarity with
the civil registration approaches and methodologies in African countries;
- Familiarity with
UNECA civil registration and vital statistics strategy in Africa;
- Experience
working with government administration in politically unstable
environments, and with a sound understanding of the sensitivity and
confidentiality issues involved Civil Registration;
- Experience in
facilitation and coordination, report writing, and presentation of
findings
- Good knowledge
of Microsoft office (Microsoft Excel, Access, Outlook and Word) and
internet applications.
Required
Skills and Competencies
- Personal
commitment, efficiency and results-driven.
- Sound
organization skills with strict attention to detail.
- Excellent
communication skills, strong interpersonal skills, inter-cultural skills
and ability to work as part of a diverse team.
- Objective,
analytical and capable of working under pressure on tight deadlines;
should be willing to work overtime and on weekends when required
- Fluency in
spoken and written English and Somali. Knowledge and understanding of
Arabic is desirable.
Deliverables
- Bi-weekly
meeting schedule and progress report (2 page);
- Ensure that the
strategy and 1-year work plan are drafted by MOI;
- Presentation of
findings and achievements in Hargeisa for MOI, key stakeholders, and
IOM/TIS, and the same presentation in Nairobi for USAID and IOM/TIS;
- Final report one
week after departure from Hargeisa;
Method
of Application:
Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number, with three professional references and contacts (email or telephone) to the:
International Organization for Migration (IOM)
Mission in Somalia, Nairobi Office
Human Resources Department
Gitanga Groove, off Gitanga Road
P.O. Box 1810 – 00606
Nairobi
OR
Send by email to: hrsomalia@iom.int
Only short listed candidates will be contacted.
