Consultancy Announcement
The
Kenya Human Rights Commission (KHRC) is a national Non-Governmental
Organization with the Mission of promoting, protecting and enhancing the
enjoyment of all human rights by all individuals and groups.
Our
approach therefore seeks to promote the culture of self-reliance amongst
communities in order to enhance their independence and by extension their human
dignity.
KHRC
seeks to recruit a consultant to perform an evaluation of management and internal
controls, policies and procedures in place to ensure that the assets of the
organization are safeguarded and ensure efficiency of information generated to
allow management and board to execute their mandate.
A. Audit Scope
The
scope encompasses the examination and evaluation of the adequacy and
effectiveness of the organization’s governance, risk management process, system
of internal control, and the quality of performance in carrying out assigned
responsibilities to achieve KHRC’s stated goals and objectives.
B. Audit Services Required
The
scope of audit services shall cover the overall scope of KHRC’s finance and
administration. To this effect, the scope of the audit shall cover the
following areas:
I. Finance and project costing
The
audit work shall cover the adequacy of the accounting and financial operations
and reporting systems.
These
include:
budget
control, cash management, certification and approving authority, receipt of
funds, and disbursement of funds, recording of all financial transactions in
expenditure reports, records maintenance and control, among others.
Review
the current project costing structure, make recommendations and implement an
effective project costing structure.
Make
recommendations of the chart of accounts to be adopted during the
implementation of the new financial system.
II. Procurement
II. Procurement
- The audit work
shall cover the competitiveness, transparency and effectiveness of the
procurement activities of the project in order to ensure that the
equipment and services purchased meet the requirement of KHRC and include
the following:
- As applicable,
delegations of authorities, procurement thresholds, call for bids and
proposals, evaluation of bids and proposals and approval/signature of
contracts and purchase orders;
- Receiving and
inspection procedures to determine the conformity of equipment with the
agreed specifications and, when applicable, the use of independent experts
to inspect the delivery of highly technical and expensive equipment
- Evaluation of
the procedures established to mitigate the risk of purchasing equipment
that do not meet specifications or is later proven to be defective;
- Management and
control over the variation orders.
- Budgetary and
expenditure control (including procurement process and procedures)
III. Asset Management
The
audit work shall cover equipment (typically vehicles and office equipment)
purchased for KHRC. This section will also include procurement processes and
procedures. It will also entail procedures for receipt, storage, and disposal.
IV. Cash and Bank Management(Treasury)
The
audit work shall cover all cash funds held by the KHRC and review procedures
for safeguarding of cash. The auditor will also be tasked with providing
suggestions about how to invest and build financial liquidity.
V. General Administration
The
audit work shall cover travel activities, vehicle management, office premises
and lease management, office communications, and records maintenance.
VI. Information Systems
This is
being done by an independent auditor.
VII. Human resources
The
audit work shall cover the competitiveness, transparency and effectiveness of
the recruitment and hiring of personnel and include performance appraisal,
attendance control, calculation of salaries and entitlements, payroll preparation
and payment, and management of personnel records.
VIII. Review of Finance , procurement and Human Resources
policies
The
consultant will undertake a review of the Finance and procurement policies and
further propose amendments to the Human resource policies.
C. Audit Planning
The
auditor shall regularly submit to the Director, Finance & Administration an
up-to-date summary of the audit work schedule.
The
audit work schedule is developed based on a prioritization of the audit
universe using a risk-based methodology. Any significant deviation from the
formally approved work schedule shall be communicated to the Director periodic
activity reports.
D. Reporting
A
written report will be prepared and issued following the conclusion of each
audit or review and will be distributed as appropriate. A copy of each report
will be forwarded to the Executive Director and the Director, Finance and
Administration.
The
audit report will contain the auditee's response and corrective action (to be)
taken in regard to the specific findings and recommendations, including a
timetable for anticipated completion and a justification for any
recommendations not addressed.
E. Knowledge & Skills requirements
The
consultant/ consulting firm should have at least 8 years of professional
experience as professional Auditors or accountants in non-governmental audit
practice.
They
should also have relevant professional qualification and have assumed senior
and managerial responsibilities.
They
should also be a member of a professional body, for e.g. ICPAK and should have
the appropriate authority from the regulatory body to certify accounts in which
the audit firm is.
F. Expected Outputs
The
finance, HR and administrative report on the review process with recommendations
Revised finance and procurement manuals with some input into HR A new chart of accounts based on the new financial system being implemented New project costing structure
Revised finance and procurement manuals with some input into HR A new chart of accounts based on the new financial system being implemented New project costing structure
G. Deliverables and Timelines
Work
will begin January 2013. The end of the contract will be determined as work is
on-going.
H. Application Procedures
If you
meet the criteria above submit an application to admin@khrc.or.ke by 14th
December 2012 that includes: Your company profile Resumes of the key personnel
to handle this assignment. 3 Professional referees of whom you have done a
similar assignment for.
Costing
based on the work described above
