Finance Intern - Kenya
Closing date: 23 Jul 2012
Agency for Technical Cooperation and Development
Department: Finance
Position: Finance Intern
Location: Nairobi, Kenya
Starting Date: June 2012
I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff.
I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff.
ACTED has a 100 million €
budget for over 340 projects spanning 8 sectors of intervention; including
emergency relief, food security, health promotion, economic development,
education & training, microfinance, local governance & institutional
support, and cultural promotion.
For more information,
please visit our website at www.acted.org
II. Country Profile
Capital Office : Nairobi
II. Country Profile
Capital Office : Nairobi
National Staff : 28
Areas : 2 (Pokot, Middle Juba)
On-going programmes : 6
Budget : 1.3 M
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence.
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence.
Since 2009, Nairobi has
been the home base of ACTED’s relief operation in Southern Somalia aimed at
supporting vulnerable famers affected by recurrent droughts.
In 2010, ACTED’s mission in
Kenya/Somalia sought to address the needs of pastoralist and farmer communities
of North Central Kenya and South Somalia arising from multiple shocks such as
adverse climatic conditions and disease outbreaks, through emergency food and
non-food items distribution.
In the wake of this
emergency context, ACTED also promoted the adoption of sustainable
community-based solutions, emphasizing livelihood strengthening and
diversification, natural resource rehabilitation and management, good hygiene
practices and access to sanitation facilities.
ACTED is developing its
programs in South Somalia, focusing on building capacity to respond to
emergency outbreaks, as well as ensuring local populations are integrated into
longer term projects aiming at improving their livelihoods.
This will occur in the form
of food, water, sanitation and hygiene (WASH) and livelihood support to
vulnerable agro-pastoral and riverine communities. Today, ACTED's teams and
resources are mobilized on the front of dire needs in our areas of intervention
in Somalia and Kenya, as well as other areas in the Horn of Africa.
III. Position Profile
The finance intern works under the supervision of the Finance Officer and/or Country Finance Manager
His/Her responsibilities will be has followed:
III. Position Profile
The finance intern works under the supervision of the Finance Officer and/or Country Finance Manager
His/Her responsibilities will be has followed:
- Control that
operations respect existing financial procedures and manage accounting
files for the Country Office;
- Analyze
financial data and create management indicators ;
- Support
Country Coordination through analysis of project running costs, follow-up
on resource allocation, and finance training
IV. Qualifications:
- Msc in
Administration, Business Management or equivalent.
- Finance and
accounting skills required
- Willingness
to undertake serious responsibility and manage stress efficiently
- Excellent
communication skills, including advanced written and oral English (or
French for francophone countries)
V. Conditions:
Field Intern benefits include: - 300 USD per month living allowance - Coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg - The provision of medical, repatriation, and life insurance.
Field Intern benefits include: - 300 USD per month living allowance - Coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg - The provision of medical, repatriation, and life insurance.
How to apply:
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to stages@acted.org
Ref : FI/KEN/SA
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
Country Logistic Manager - Kenya
Closing date: 23 Jul 2012
Agency for Technical Cooperation and Development
Department:Logistic
Position: Country Logistic Manager Contract duration: 6 months (renewable) Location: Kenya Starting Date ASAP
I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan.
Based in Paris, France,
ACTED now operates in 30 countries worldwide, with over 200 international and
4000 national staff.
ACTED has a 100 million €
budget for over 350 projects spanning 8 sectors of intervention; including
emergency relief, food security, health promotion, economic development,
education & training, microfinance, local governance & institutional
support, and cultural promotion. For more information, please visit our website
at www.acted.org.
II. Country Profile
Capital Office : Nairobi National Staff : 28 Areas : 2 (Pokot, Middle Juba) On-going programmes : 6 Budget : 1.3 M
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has been the home base of ACTED’s relief operation in Southern Somalia aimed at supporting vulnerable famers affected by recurrent droughts.
II. Country Profile
Capital Office : Nairobi National Staff : 28 Areas : 2 (Pokot, Middle Juba) On-going programmes : 6 Budget : 1.3 M
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has been the home base of ACTED’s relief operation in Southern Somalia aimed at supporting vulnerable famers affected by recurrent droughts.
In 2010, ACTED’s mission in
Kenya/Somalia sought to address the needs of pastoralist and farmer communities
of North Central Kenya and South Somalia arising from multiple shocks such as
adverse climatic conditions and disease outbreaks, through emergency food and
non-food items distribution.
In the wake of this
emergency context, ACTED also promoted the adoption of sustainable
community-based solutions, emphasizing livelihood strengthening and
diversification, natural resource rehabilitation and management, good hygiene
practices and access to sanitation facilities.
ACTED is developing its
programs in South Somalia, focusing on building capacity to respond to
emergency outbreaks, as well as ensuring local populations are integrated into
longer term projects aiming at improving their livelihoods.
This will occur in the form
of food, water, sanitation and hygiene (WASH) and livelihood support to
vulnerable agro-pastoral and riverine communities. Today, ACTED's teams and resources
are mobilized on the front of dire needs in our areas of intervention in
Somalia and Kenya, as well as other areas in the Horn of Africa.
III. Position Profile
III. Position Profile
Under the direct
supervision of the Country Director, key responsibilities include:
1. Logistical
Management
- Logistical
management of Mission premises: Oversee the furnishings of premises
(offices and guesthouses); Supervise maintenance and repairs of
premises;
- Provision
and replenishing of office supplies: Identify needs in stationery and
office supplies; Establish a follow-up procedure for the stationery store;
Undertake purchases and storage of supplies;
- Financial
Management: Manage the expenses for the logistical department ; Provide
documentary justification of expenses to the Country Finance
Department;
2. Procurement, Stock Management and Suppliers
- Database of
Local Suppliers: Undertake a market study; Set up and maintain a database
of local suppliers, detailing criteria of quality, price, service, ethics
etc;
- Follow up of
Procurement Procedures, conforming to procurement guidelines : Undertake
quotations or launch Calls for Tender; Purchase goods, draft contracts;
Receive merchandise and oversee the customs procedures for imported goods;
Check the condition and nature of goods received as required by the
contracts; Manage the presentation, circulation, filing and archiving of
procurement documents, conforming to FLAT procedures;
- Management
of Stocks and Supplies: Identify warehouses for storages, ensure premises
are furnished and made secure for use; Establish tools for stock
management; Undertake periodic inventories; Manage stock movements and
distributions of goods in the framework of project implementation; 3.
Management of the Vehicle Pool and Transportation
- Management
of the Vehicle Pool: Organise the allocation and daily availability of
vehicles; Establish tools for vehicles follow-up: log books, technical
check-ups etc. Ensure the maintenance of and undertake a monthly inventory
of the vehicle pool; Calculate and check the monthly cost of each vehicle
(fuel consumption, repairs) in coordination with the CFO;
3. Transportation
management:
- Identify
companies for the transportation of stock; Elaborate and follow a
timetable of stock delivery for projects; Complete and file waybills ;
Organise and oversee loading and unloading of goods; Ensure administrative
and custom requirements are adhered to;
4. Management of Technical Equipments
- Management
of the IT Network: Organise the installation of computing hardware and
software (computers, printers, scanners, photocopiers, Network systems);
Identify suppliers of Internet access and negotiate service contracts;
Ensure back-ups of information and files are kept on the server; Ensure
the maintenance and undertake a regular inventory of IT equipment;
- Management
of Communication equipment: Organise the installation of communication
equipment: telephones, HF and VHF radios; Train staff in the use of such
equipments; Ensure the maintenance and undertake a monthly inventory of
communication equipment; Calculate and check the monthly communication
cost of each base (telephones, e-mail, Internet), in coordination with the
CFO;
- Management
of Power supplies equipment: Organise the installation of equipment:
generators, solar panels etc; Train staff in the operation of such
equipments; Ensure regular maintenance and undertake a monthly inventory
of equipment;
5. Department Follow-up
- Team
leadership: Update the organization chart and ToRs of the logistics
department according to the mission development; Oversee the team and
undertake appraisals of directly supervised colleagues; Ensure training
and capacity building for logistics team members in order to increase the
level of technical ability and skills within the department;
- Internal
Procedures and Information Flows; Develop relevant management procedures
within the team; Improve information flows within the department and with
other departments and projects
IV. Qualifications:
- At least 2-3
years of working experience in insecure environments; preferably in
Africa, Asia, or the Middle East;
- Extensive
experience in logistics and/or security management and procedures;
- Demonstrated
communication and organizational skills;
- Ability to
train, mobilize, and manage both international and national staff •
Flexibility and ability to multi-task under pressure;
- Ability to
work well in unstable and frequently changing security environments;
- Willingness
to work and live in often remote areas under basic conditions;
- Proven
ability to work creatively and independently both in the field and in the
office;
- Advanced
proficiency in written and spoken English
- Knowledge of
local language and/or regional experience highly desirable
V. Conditions:
-
Salary defined by the ACTED salary grid; educational level, expertise,
hardship, security, and performance are considered for pay bonus
-
Additional monthly living allowance
-
Free food and lodging provided at the organisation’s guesthouse/or housing
allowance (depending on contract length and country of assignment)
-
Transportation costs covered, including additional return ticket + luggage
allowance
-
Provision of medical, life, and repatriation insurance + retirement
package
How to apply:
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org
Ref : CLM/KEN/SAVI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
