International
Centre for Tropical Agriculture (CIAT)
Administrative & Procurement Assistant for IITA
IITA is an international non-profit research-for-development (R4D) organization created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of International Agricultural Research (CGIAR).
and develops agricultural solutions with partners to tackle hunger and poverty by reducing producer and consumer risks, enhancing crop quality and productivity, and generating wealth from agriculture.
The Position
The Administrative & Procurement Assistant has the responsibility of providing timely and efficient administrative support to IITA staff and multiple projects. The position is based at IITA office in Nairobi, Kenya.
Key responsibilities will include:
1. Project Assistance:
- Maintain files
of the program research projects and maintain a database of all program
activities and calendars and ensure timely reminders to the program staff
and scientists
- Organize a
publications database of the projects.
- Identify
articles and information to inform proposal development.
- Update website
under supervision of scientists and in collaboration and interaction with
the web master
- Administrative
and logistic support to project students – contracts, accommodation,
transport, insurance, etc.
2. Procurement and
Assets:
- Initiate
requisitions for procurement of project supplies.
- Receive supplies
and confirm they meet specifications.
- Update register
of project assets.
3. Travel,
Conferences/Workshops:
- Coordinate
travel arrangements for IITA staff, collaborators and visitors (tickets,
airport transfers, visas, hotels, etc.)
- Manage travel
authorization process for project staff and collaborators.
- Coordinate
conferences and workshops both locally and internationally and provide
secretarial, logistical and financial administration during the activity.
- Preparation of
workshop reports as required.
Requirements:
- Degree or Higher
Diploma in Business Administration, Management or other relevant subject
with proven office management skills.
- At least three
(3) years of relevant work experience in a closely related field gained in
an international organization with proven experience in procurement
services.
- Possess
excellent interpersonal and communication skills, good judgement and a
high level of respect for confidentiality.
- Strong ability
to co-ordinate, prioritise and organize workload; take initiative and work
under pressure.
- Highly effective
planning, organizational and multi-tasking skills with a positive attitude
and strong administrative service orientation.
- High level of
computer skills, ability to handle basic accounting and ability to learn
new applications quickly.
- Excellent oral
and written communication skills.
Terms
of offer:
CIAT is an equal opportunity employer and offers a collegial and gender-sensitive working environment.
This is a national position and will be for an initial period of Two (2) years, renewable subject to six (6)
months’ probation, assessment of performance, and availability of resources.
To apply:
Applicants to send a cover letter illustrating suitability for the above position against the listed qualifications, competencies and skills together with a detailed curriculum vitae, including names and addresses of three referees.
All correspondence
should be addressed to
The Human Resources
Unit, CIAT,
P.O. Box
823-00621,
Nairobi, Kenya
OR via email: ciatkenyainfo@cgiar.org.
Email applications
and CV’s should be saved as one file using the applicant’s last name and first
name and should indicate “Administrative & Procurement Assistant - IITA” on
the subject line.
Applications will be
considered until 18th May 2012.
Only short-listed applicants meeting the above requirements will be contacted.
We invite you to learn more about us at:
http://www.iita.org/
http://www.ciat.cgiar.org/
