International
Centre for Tropical Agriculture (CIAT)
Project Accounts Assistant for IITA
IITA is an international non-profit research-for-development (R4D) organization created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of International Agricultural Research (CGIAR).
The Position:
The Project Accounts Assistant has the responsibility of providing timely and efficient accounting and financial support to IITA staff and multiple projects; and is the point person for communication with IITA Headquarters on project accounting matters.
The position is based at IITA office in Nairobi, Kenya.
Key responsibilities will include:
- Assist
scientists in the development of project budgets.
- Liaise with HQ
for creation of cost centres in Oracle for newly approved projects.
- Ensure control
and reconciliation process for sub-regional offices i.e. budget control,
funds transfers, reporting system and bank reconciliations for the
accounts related to the projects.
- Manage budget
commitments (reviewing, committing and cancelling as necessary).
- Prepare monthly
Budget Execution Reports for the respective project leaders following a
standard format providing analysis of variances against budgets.
- Carry out a
verification of funds availability prior to approval of project
expenditures
- Review and
understand donor agreements and monitor project expenditure to ensure
compliance with donor requirements.
- Review partner
financial reports ensuring conformity to the reporting format and other
requirements.
- Prepare donor
financial reports in coordination with HQ; verify and confirm correctness
and validity of the expenditure entries in Oracle versus reported
expenditure.
- Attend project
team meetings and provide graphical representations of project finances
advising on action to be taken in reallocating funds within approved donor
parameters.
- Enter data,
review and vet accuracy of account/budget code before posting in Oracle.
- Ensure data is
not over-duly held on the system due to control mechanisms and errors.
Requirements:
- Degree in a
relevant subject with proven finance and accounting skills and should have
attained full CPA-K qualification.
- At least five
(5) years of relevant work experience gained in an international
organization
- Prior experience
with donor funded projects.
- High level of
computer skills, ability to handle complex financial and accounting
systems including knowledge of Oracle and ability to learn new
applications quickly.
- Possess high
level of integrity and respect for confidentiality.
Terms
of offer:
CIAT is an equal opportunity employer and offers a collegial and gender-sensitive working environment.
This is a national
position and will be for an initial period of Two (2) Years, renewable subject
to Six (6) months’ probation, assessment of performance, and availability of
resources.
To apply:
Applicants to send a cover letter illustrating suitability for the above position against the listed qualifications, competencies and skills together with a detailed curriculum vitae, including names and addresses of three referees.
All correspondence
should be addressed to
The Human Resources
Unit, CIAT, P. O. Box 823-00621,
Unit, CIAT, P. O. Box 823-00621,
Nairobi, Kenya
OR via email: ciatkenyainfo@cgiar.org.
Email applications
and CV’s should be saved as one file using the applicant’s last name and first
name and should indicate “Project Accounts Assistant-IITA” on the subject
line.
Applications will be
considered until 18th May 2012.
Only short-listed applicants meeting the above requirements will be contacted.
We invite you to learn more about us at:
http://www.iita.org/
http://www.ciat.cgiar.org/
