Our client,
a design agency based in Nairobi that delivers creative solutions in the areas
of creative design, print and branding is looking to recruit an Office Administrator.
The Office
Administrator will be responsible for the organisation and co-ordination of
office operations, procedures and resources in order to facilitate
organisational effectiveness and efficiency.
The Office Administrator will specifically be responsible for:
The Office Administrator will specifically be responsible for:
- Performing
reception duties in an efficient, professional and courteous manner in the
absence of the receptionist;
- Organising
office operations and procedures;
- Ensuring
filing systems are maintained and current;
- Ensuring
security, integrity and confidentiality of data;
- Managing
internal staff relations;
- Preparing
payroll and statutory documents & payments;
- Managing
the office budget and ensuring accurate and timely reporting;
- Managing
the communication between customers/suppliers/visitors/enquirers and
relevant staff;
- Managing
relationships with vendors, service providers and landlord;
- Ensuring
that all items are invoiced correctly and paid on time;
- Serving
as the point person for maintenance, mailing, shopping, supplies,
equipment, bills, and errands;
- Coordinating
efficiently the transport logistics with riders and cab service for pick
up and deliveries;
- Acting
as the quality control person for deliveries done from vendors; and
- Pursuing
personal development of skills and knowledge necessary for the effective
performance of the role.
The
successful candidate should have the following qualifications:
- Bachelors
degree or Diploma in Business Administration or any other relevant field;
- A
minimum of two (2) years experience in a similar role;
- Proficiency
in MS Office and Quickbooks (MANDATORY)
- Possess
strong communication/interpersonal skills both written and oral;
- Attentive
to detail and possess problem solving skills;
- Must
possess sound judgment and reasoning capacity;
- Possess
strong organisational and planning skills;
- Ability
to work under pressure and independently;
- Exude
a positive image that reflects well on the organisation;
- Should
be professional and possesses high degree of integrity and
confidentiality; and
- Past
experience in a creative agency will be an added advantage.
Only qualified candidates shall be contacted
