Administrative Assistant / Secretary Job in Kenya

Our Client is currently recruiting an Administrative Assistant

Duties

·                     Front office administration and ensuring cleanliness is maintained at all times

·                     Receiving calls and responding to customer emails and inquiries.

·                     Offering administrative support

·                     Office management and budget administration  as well as petty cash management

·                     Maintaining both electronic and physical filling systems

·                     Managing and maintaining of office equipment’s

·                     Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.

·                     Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT

·                     Formatting reports, scanning necessary schedules, photocopying and biding of documents.

·                     Planning and projecting human resource needs for consultancy contracts undertaken by the company.

·                     Coordinating with clients on data collection and schedules of audits and other consultancy work

·                     Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.

·                     Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offs

·                     Managing the timesheet records for all staff.

·                     Providing assistance in monitoring employee performance appraisal processes.

  Liaising with partners and directors in preparing contracts for both long term and short term consultants.

  Coordinating & organizing meetings and trainings/workshops

  Coordinating logistics, travel and accommodation arrangements for staff and partners

  Coordinate clearance of staff separating from the organization.

  Maintain the leave records

  Ensuring visitors are well served and treated and directed.

  Any other duties as assigned by the management.

The person

·                     Self-driven and with a lot of personal initiative

·                     Team player

·                     Smart and with pleasant person

·                     Must have good track experience

·                     Person of high level of integrity

·                     Organized and smart

Skills

·                     Diploma level or graduate in office administration from a recognized institution

·                     MS office competent especially excel and word and presentation Office management skill

·                     Secretarial certification

·                     Excellent typing skills

·                     Strong command of English

·                     Computer Literate

Salary: 20,000 - 30,000

If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke