Personal Assistant Job in Kenya

County Government of Nakuru

County Assembly of Nakuru

County Assembly Service Board

The Nakuru County Assembly Service Board is a Corporate body established by Section 12 of the County Governments Act.

The Board is, interalia, mandated by law to constitute offices in the Service of the Assembly. Consequently, the Board invites applications from suitably qualified Kenyans to fill the following vacant position:-

Personal Assistant

Duties and Responsibilities

  • Devising and maintaining office systems in the respective office and ensuring the office is organized and functional;
  • Arranging travel visas and accommodation and occasionally traveling as may be required;
  • Screening phone calls, enquiries and requests and handling them when appropriate;
  • Meeting and greeting visitors at all levels of seniority;
  • Organizing and maintaining diaries and making appointments;
  • Dealing with incoming e-mails, faxes and post and ensuring the same, if official, are brought to the attention of the relevant official(s);
  • Taking dictation and minutes in appropriate circumstances;
  • Carrying out background research and presenting findings as may be required;
  • Organizing and attending meetings.
  • In appropriate circumstances, liaising with Assembly staff and members of the Assembly;
  • Managing communication and Public Relations activities in the relevant office;
  • Managing Social events;
  • Promoting harmony and coexistence among staff serving in the relevant office;
  • Any other duty as may be assigned from time to time.

Personal Specification

For appointment to the grade, a person will have:
  • A good deal of common sense and etiquette;
  • Ideally educated to Degree level;
  • A minimum of three years PA/Secretarial experience at a senior level;
  • Shorthand and excellent typing skills, speed and accuracy essential;
  • Good computer literacy (MS Office, Excel, PowerPoint)
  • Excellent organizational skills;
  • Excellent communication skills, both verbal and written;
  • Proven ability to work under pressure and on tight deadlines;
  • Bright, confident personality;
  • Highly personable;
  • Flexible and mature approach with ability to work unsupervised;
  • Willing to travel.

Terms of Service: Contractual

Mandatory Requirement for the position. Applicants to:-

(i) Avail Certificates of clearance from Ethics & Kenya Anti-Corruption Commission, Kenya Revenue Authority, Higher Education Loans Board and Criminal Investigation Department;

(ii) Meet requirements of Chapter 6 of the Constitution;

All applications to reach the undersigned NOT later than 6th January, 2014.

The Secretary
County Assembly Service Board
P O Box 907-20100, Nakuru

OR

Hand Delivered to:-

The Clerk, County Assembly of Nakuru, County Assembly Building,

Off Goerge Morara Avenue, Nakuru