Background
The International
Rescue Committee (IRC) responds to the world’s worst humanitarian crises and
helps people to survive and rebuild their lives.
Founded in 1933
at the request of Albert Einstein, the IRC offers lifesaving care and
life-changing assistance to refugees forced to flee from war or disaster.
The IRC has been
working in Somalia since 2006, providing essential services to conflict and
disaster affected communities.
The IRC has been
operational in Central Somalia (Mudug and Galgaduud), Mogadishu and Puntland
regions implementing interventions in the areas of livelihood, WASH, Governance,
protection and primary health reaching out to more than 250,000 conflict and
drought affected Somalis.
Job Title: Logistics
Intern
Supervisor:
Logistics Officer
Country Program:
Somalia
Location: Nairobi
Scope of Work
The key objective
of the Logistics Intern is to record and maintain proper records of all IRC
assets, to monitor their movement and issuing and assessing their status.
He / She will
also be involved in preparation of shipments to the field sites in Somalia and
photocopying all logistics documents.
Specific
Responsibilities
·
To maintain and record all IRC Assets.
·
Monitoring the movement of assets in Logistics (Assets returned
to IRC).
·
Updating the assets records according to their movements
(Issuing, returning or temporal use).
·
Assessing assets status and report accordingly i.e. serviceable,
damaged or unserviceable).
·
To photocopy logistics/finance documents.
·
Monthly report on the assets.
·
Assisting in receiving items in Nairobi.
·
To maintain and update assets register.
·
Assist in preparation of logistics reports.
·
Routine communication, coordination and planning with the
relevant requesting staff/programs regarding the order and delivery of
supplies.
·
Provide on-time, standard monthly reports to direct supervisor
and the Logistics officer.
·
Provide a weekly plan and report to direct supervisor and
logistics officer.
·
Generate and/or maintain comprehensive price list for all
different supplies and services used by IRC Programs.
·
Circulate the comprehensive updated price list to all Heads of
departments every month.
·
Produce routine cash/payment projections and commitment details
for Logistics Officer.
·
Produce routine purchase status reports and share with all heads
of departments.
·
File procurement documents from PRs until point of close per
grant.
·
Prepare payment requests to Finance.
·
Update the ProLog procurement model.
Required
Qualifications
·
Diploma in Purchasing and Supplies Management from a recognized
institution.
·
Experience in management, supplies or related field.
·
Basic computer skills.
·
Good communication in English.
·
Required Competencies
·
Excellent oral and written communication in English and
Kiswahili
·
Team player and Flexible
·
Honest and strong professional conduct
·
Well organized and able to multi-task
·
To be a self starter with minimum supervision
Job Title: Administrative
Assistant - Intern
Supervisor:
Senior HR / Admin Officer
Country Program:
Somalia
Location: Nairobi
Scope of Work
The
Administrative Assistant – Intern provides the first positive image of IRC
Somalia Program office due to her/his patience, ability to listen and assist
visitors.
She/he acts as
the central point of Office checks record and dispatch all messages.
Specific
Responsibilities
·
Welcome and accommodate visitors and inform the concerned person
without delay.
·
Provide necessary information and assure a discrete but
efficient filtering when necessary.
·
Maintain reception area neat and tidy at all times.
·
Distribute mail and/or documents to those addressed to.
·
Create and/or develop an electronic telephone directory with all
Mission’s contacts: internally for National and international Staff and
externally for all interlocutors (emergencies, Authorities, NGOs, other
sections, etc.)
·
Maintain this Directory up-to-date at all time and distribute it
regularly to all.
·
Maintain telephone operations during working hours, transferring
incoming calls to correspondent after having written down name, time and reason
of call. In case of absence of the correspondence: if urgent and non
confidential, transmit the call to another relevant interlocutor. otherwise,
write down all necessary information and transmission of message without delay.
·
Call and fix appointments with external interlocutors upon
request (Authorities, lawyer, other sections, HQs, etc.).
·
Take note of all messages left on the answering machine every
morning and assure proper transmission to correspondents.
·
Receiving and preparing delivery reports of goods delivered by
suppliers.
·
Keep in/outcoming calls registry book up-to-date at all time.
·
In case of short absence, make sure incoming calls are diverted
on another colleague after informing that person.
·
Make photocopies and prepare other documents upon request.
·
Booking of fligths as requested by the staff – paying key
attentions to all details.
Personal Quality
·
Flexibility
·
Clear diction
·
Excellent communication skills
·
Smart appearance
·
Cooperative
·
Good people skills
·
Good organisational skills
·
Independence
·
Initiative
·
Ability to work in a multi-disciplinary and multi-cultural
environment
Required
Qualifications
·
Certificate in office Management/Secretarial Course.
·
Willingness to learn, adapt to team working environment.
·
Computer literacy- word, excel, internet.
·
Excellent spoken and written English skill.
Deadline for
applications: 11th November 2013
Sending applications:
Interested candidates are requested to send their application and CV to the
email Address: IRCSomaliaJobs@rescue.org with the subject line as IRC Somalia
Jobs - Application for the position of “Title”
