Job
Title: Supply / Stocks Officer
Reports
to: Supply
and Trading Manager
Contract Renewable
after 2 Years
Advising commercial
on all payments related to all industry tenders and industry participation
purchases for cash flow planning and ensuring they are paid within the required
time for timely transfer of product for our Local and transit market.
Key Accountabilities
Key Accountabilities
Industry
Imports:
- Receipt of
invoices and verifying the built ups.
- Track DN/ CN and
advice accordingly during payments
- Payment to
supplier ( Process both Product & Service PR and POs )
- Do GRN for
product receipt.
- Receipt and
processing of C16 and ASE in absence of the Supply Manager.
Industry
Cargoes:
- Responsible for
Costing the industry imports
- Generate in SAP
product PO, batches, Loadport and disport GRNs, Service Pos and Service
Entries).
- Responsible for
full vessel posting within the time limits.
- Dispatch
invoices
Crude
Imports:
- Receipt of
invoices
- Payment to
supplier
Follow up for
Transfer documents from suppliers
Hospitality:
- Hospitality
stocks (GRN into the system and loss postings)
- Sales Order and
avail the same to our Mombasa office to effect loadings)
- Sending out DNs
to customers.
- Follow up on
Hospitality Payments.
- Close monitoring
of Hospitality stocks(combine stocks for invoicing, adjust L/KG for
invoicing)
Exports and Others:
- Price built and
costing for Exports
- Preparing PFIs
- Advise to
finance on Demurrage DNs and CNs (if any) for transit products at the end
of the month.
- Customer/ Vendor
registration both for industry and Hospitality customers.
- Assist
regularizing vendor accounts( providing requisite information regarding
purchases, CNs / DNs )
- Surveyor,
Shipping Agent and Clearing Agent payments and related PR, SE and POs.
- Follow up for
product releases from suppliers.
- Batch creation
for hospitality, Tender, Exports and Highseas.
- Other management
reports or data collection, as advised from time to time.
Email:
recruitmedept@gmail.com
