Pamoja Child
Foundation is a Community Based Organization working in Awasi and Nyang’oma
locations within Nyando and Muhuroni districts in Kisumu County.
The organization
focuses on orphaned and vulnerable children in assisting these children to
fulfill their rights to education, health, protection and improved livelihoods
in the community.
Pamoja works from a
child rights perspective and collaborates with other NGO’s, government, local
administration and communities to achieve its mission.
The organization has
a modest annual budget and 4 staff members.
Pamoja Child
Foundation is looking for a:: Financial Officer
(40 hours a week)
The Financial Officer
of Pamoja Child Foundation ensures accountability for funds towards donors,
partners, beneficiaries and other stakeholders.
The Financial Officer
is responsible for the quality of financial reporting of program and projects
and for ensuring the compliance of financial and administrative
procedures.
S/he reports to the
Manager Operations and Projects and is expected to work under supervision of
this manager and to work closely with him and other team members.
The successful
candidate will be offered a six months contract (with a one month probation
period) with further extension based on organizational needs, availability of
funds and satisfactory performance.
Key responsibilities
The Financial Officer
reports to the Manager Operations and Projects and is responsible for:
- All aspects of
bookkeeping including purchase, ledger input, reconciliations, journals
and nominal ledger administration;
- Payroll and
returns to government agencies (PAYE, NHIF and NSSF)
- Credit control;
- Compilations of
budgets, cash- flow forecast and financial management reports, on monthly
and ad-hoc basis;
- Preparations of
annual audits and reports;
- Maintaining
contacts with bank and auditors;
- Liaising to
auditors and partners and answering queries on financial based matters;
- Financial
analysis and assessment of projects, ensure that they comply with
reporting requirements and provide recommendations for improvement;
- Preparation,
monitoring and reviewing of operating budgets of projects funded by
different donors;
- Prepare and
submit timely and quality financial reports for donors according to
requirements;
- Assist the team
in proposal development from a financial and administrative perspective,
whenever necessary;
- Proposing and
discussing changes and improvements to the organizations current
accounting set up and control systems;
- Implement
recommendations and lessons learned for financial matters from assessments
and audits 2012, eg update financial manual, set up procurement procedure
and maintain fixed assets register.
The Financial Officer
will work according to Pamoja Child Foundations’ Operational and Financial Manuals,
update them where necessary and carry out the organisation’s mission, vision
and organisation’s philosophy as described in the Human Resource Manual.
Qualifications,
experience and personal skills
The ideal candidate
must meet the following qualifications:
- A bachelor
degree with a major in accounting, finance or another related field from a
recognized university;
- At least one
year, hands on, all round experience working in an accounts office;
- Recently
ACCA,CPA, CIMA (or similar) graduated, or qualified by experience, in this
case work experience longer than one year will be required;
- At least one
year working experience with local NGO's and communities;
- Familiar with
developing project proposals from a financial point of view and the
preparation and monitoring of budgets;
- Knowledge of
relevant financial and administrative policies, procedures and systems;
- A team player,
analytically strong with a focus on clear results;
- Excellent
communication skills;
- A good command
of Excel, Word and other Office tools and preferably a bookkeeping system;
- Critical
reflection and learning;
- Patient and
demonstrably well versed in knowledge/skill transfer;
- Integer, honest,
trust worthy, high moral principles and self-driven.
How
to apply:
If you are qualified
and looking for a chance to make a difference in the lives of vulnerable
children while gaining experience and knowledge in a small, positive learning
environment, you are invited to apply.
Qualified candidates
should send a motivation letter with CV and the application form, including
three professional referees to the email address below.
Please quote the job
title in your application and send by email to: pcfkenya@hotmail.com no later
than May 29, 2013.
Only short-listed
applicants will be contacted.
Interviews will be
held in the last week of May/ first week of June 2013.
