The NEPAD Kenya Secretariat invites applicants for the following
position:
Personal Secretary
Key Responsibilities
To serve as personal assistant to the chief executive officer
and also perform administrative support services.
Duties and responsibilities will entail:-
- Calendar
management including appointments, meetings, deadlines and travel
arrangements (Ensure diary commitments, papers and travel arrangements are
managed effectively including producing a daily folder with diary,
necessary briefs, invitations and others requests)
- Manage the Kenya
reception of NEPAD/APRM officials and partners from the region.
- Manage the
process of calling for briefing on behalf of the CEO to ensure full
preparedness of the office in official engagements
- Keep and
maintain an accurate record of papers and electronic correspondence
related to the CEO’s office
- Prepare relevant
draft correspondence on behalf of the CEO including the drafting of
general replies
- Reviewing,
handling and following up as appropriate with instructions, questions,
obtaining information and data as appropriate
- Minute general
meetings as required
- Attend
visitors/stakeholders; handling telephone calls and appointments; ensuring
security of office records; equipment and documents, including classified
materials, preparing response to simple routine correspondence, and
undertaking any other secretarial duties that may be assigned.
Work Experience, Skills and competence
- Demonstrable
experience in an administrative role in a busy environment
- Experience of
successfully working with senior management, mid level staff and support
staff (essential)
- Public Sector
experience (working in a similar or senior Government office)
- Proficient in IT
applications
- Excellent
organisational skills, ability to multi task and organise others
- Excellent oral
and written communication skills and ability to professionally represent
the CEO’s office
- Ability to be
flexible as part of a small team
- Attention to
detail and deadlines
- Ability to
develop and maintain good working relationships at all levels
- Ability to
exercise discretion
- served as
Personal Secretary or its equivalent for a minimum of three(3) years, or
minimum 10 years work experience outside the public service
- A Diploma/Higher
Diploma in Secretarial Studies from the Kenya National Examination Council
or its equivalent from a recognized institution,
Accountants Assistant
The Accountants assistant will perform clerical duties of an
accounting nature in the accounts section
Key Responsibilities
Reporting to the Accountant, specific responsibilities will
include;
- Preparation of
payment vouchers
- Updating and
maintaining cash book, vote book and ledgers
- Petty cash
management
- Maintenance of
cheque register
- Imprest
processing and surrender
- Assisting with
internal and external audits
Educational Qualifications
The candidate must have a C.P.A part II and K.C.S.E C mean grade
Work Experience, Skills and competence
- Minimum of 3
years experience working in a similar position and have passed a
proficiency test
- Attention to
detail and accuracy
- Computer
literacy in relevant accounting packages
- Knowledge of and
experience in Public Financial management at accounting level
- Knowledge of
public procurement rules and regulations
Programme Assistant
Key Responsibilities
Reporting to the Deputy CEO and working with programme officers,
the Assistant will provide support services to the secretariat programmes and
activities.
Responsibilities include:-
- Collection and
analysis of information for programs and activities
- Assist in the
preparation of project progress reports, work plans, budgets and overall
project documentation
- Provide
administrative and logistic support to DCEO and programme officers
- Undertake and
complete research assignments as requested
- Assist in the
coordination and facilitation of meetings, conferences and workshops
- Assist in
Preparation and dissemination of periodic reports on implementation of
programmes
Educational Qualifications
- Bachelors degree
in Economic, development or related field
- A masters degree
in Development or Governance will be an added advantage
Work Experience, Skills and competence
- Minimum 2 years
experience in similar set up
- Excellent
written and verbal communication skills in English
- Experience in
the development discourse.
- Exceptionally
attentive to detail and capable of multi-tasking
- Proficient
Computer literacy
- Team Player
- Dynamic and self
driven
Human Resource, Finance and Administration Officer
Responsible for implementation of the secretariats financial,
human resource and administrative policies and strategies in order to maximize
efficiency and effectiveness.
Key Responsibilities
- Financial
management of the Secretariat including planning; budgeting; cash flow management
and payroll;
- Grants
management including preparation of quarterly and annual financial reports
and statements
- Responsible for
Human Resource Management and development
- Management of
the Procurement of goods and services
- Ensure
compliance with all statutory requirements 6. Manage administrative
functions of the secretariat including transport, records and asset
management
- Supervision of
support staff
- Facilitate
external and internal audits
- Perform
secretarial duties in relation to board meetings.
Educational Qualifications
- A degree in
Business management, Commerce or related field from a recognized
university.
- C.P.A part III
(K) or C.P.S Part III (K)
- An MBA or
related Masters Degree will be an added advantage
Work Experience, Skills and competence
- Possess a
minimum of 6 years experience working in a similar position or
responsibilities.
- Experience in
Public Financial management
- Knowledge of
public procurement rules and regulations
- Conversant with
Kenya labour laws and Human Resource policies and regulations in the
Public Service
- Strong
Interpersonal and communication skills
- Computer
literate
Deputy Chief Executive Officer
The Officer will deputise the Chief Executive Officer and
provide technical, managerial and administrative support for realisation of
NEPAD and APRM programme objectives.
Key Responsibilities
- Spearhead
development of strategy, work plans and annual operating budgets; and
establishing proper internal monitoring and control systems and
procedures.
- Responsible for
the Coordination of programme activities
- Alternate AIE
holder and responsible for ensuring prudent financial management and
utilisation of the secretariats resources
- Develop and
manage sustainable strategies for ownership of APRM in the country
- Engagement of
stakeholders in implementation of APRM
- Facilitate
platforms for engagements, dialogue and co-operations among various
stakeholders on the NEPAD / APRM initiative.
- Monitor and
analyze governance policies, trends and practices in the country in line
with implementation of the APRM recommendations for the country
- Participate in
Resource mobilization for NEPAD priority programmes and projects and
strategic negotiations with partners
- Prepare regular
policy and executive briefs on NEPAD programs, projects and events for
policy makers and stakeholders
- Identifying
relevant on-going opportunities at the NEPAD regional level to support
relevant projects in the country
- Engagement with
the NEPAD/APRM Regional partners to strengthen their partnership with the
Kenya Office
Educational Qualifications
The candidate must have a Masters degree in the field of
Governance, Development, International relations or related field
Work Experience, Skills and Competence
- Minimum of 10
years experience in senior management position.
- Solid programme
development/management experience
- Excellent
writing skills and good masterly of English
- Demonstrable
knowledge of, and experience in African development issues
- Solid knowledge
of governance policies with particular focus on Kenya’s socio-economic and
political governance
- Demonstrable
knowledge of the AU
- Core competencies
in programme stakeholder engagement, building partnerships and resource
mobilization
- Evident
experience and knowledge of Monitoring and Evaluation will be an added
advantage
- Solid programme
development/management experience
- Proficient
Computer literacy
Application Process and Deadline
Candidates meeting the criteria are invited to submit
applications including a detailed CV, contacts of three professional referees
and copies of Academic Certificates and testimonials to the address below not
later than 21st February 2013.
The Chief Executive Officer
NEPAD Kenya Secretariat
4th Floor Liaison House
State House Avenue
P.O. Box 46270-00100
Nairobi
NEPAD Kenya Secretariat
4th Floor Liaison House
State House Avenue
P.O. Box 46270-00100
Nairobi
Email: jobs@nepadkenya.org
Only shortlisted candidates will be contacted.
