Storekeeper
Location: Nairobi Kenya
Reporting to:Accountant
Contract duration:1yr renewable
About SunnyMoney
SunnyMoney is a fast-growing social enterprise operated by
SolarAid that aims to enable the world’s poorest people to have access to
clean, renewable power.
The mission is to eradicate the use of kerosene for lighting in
Africa by the end of this decade.
Purpose for this post
The purpose of this post is to help deliver the overall
SunnyMoney mission through receipt and issuance of goods, verification,
documentation and proper storage of all the organization’s assets.
Duties and Responsibilities
Core Job Execution
Duties and Responsibilities
Core Job Execution
Time: 85%
- Receive/crosscheck
all goods purchased and raise the Goods Received Note (GRN) against
Purchase Order as evidence that goods have been delivered.
- Maintain all
stocks with the highest degree of care, integrity, and honesty and in the
most transparent manner.
- Ensure
goods/services received are of the right quality and that the quantity as
described on the Purchase Order. Liaise with all users for the items
received from suppliers to ensure that the right items have been
delivered.
- Handle all
users’ requests and issue products as per the agreed issuing schedule and
procedures and using the appropriate documentation.
- Maintain manual
ledgers parallel to the computerized inventory database as a short term
control tool.
- Maintain, record
and update Movement of Assets Forms e.g. laptops, projectors, computers,
cameras etc… and ensure that the documents are properly filed.
- Ensure stores
cleanliness and order at all times.
- Ensure the
safety of the stores e.g. safekeeping of the keys, ensure fire
extinguishers are working, etc.
- Setting up of
re-order levels for inventory.
- Generate stock
report on weekly basis for review by the accountant and operations
director.
- Receives and
inspects all incoming materials and reconciles with purchase orders;
processes and distributes documentation with purchase orders; reports,
documents and tracks damages and discrepancies on orders received.
- Ship cancelled
and damaged items back to vendors as appropriate.
- Answers
questions regarding procedures and resolves discrepancies regarding
receipts, deliveries, warranties, repairs and surplus products.
Reporting
Time: 10%
- Submit accurate
weekly and monthly reports within the required time frame.
- Contribute to
the half yearly and annual reporting for management and donors.
- Liaise with finance
and administration teams to ensure all stock and equipment records are
accurate and fully updated.
Others
Time: 5%
- Other duties may
be required from time to time, including responsibilities which require
work on weekends and holidays
- Serve as a role
model at all times, personally embodying SunnyMoney’s mission and values
for all staff, volunteers and external audiences.
Qualifications
- Minimum diploma
in business studies or stores management.
- Computer
literacy and knowledge of stores management software package(s)
- At least two
years working in stores or bookkeeping with a reputable firm, public body
or NGO.
Interested applicants should submit an application letter
together with curriculum vitae, copies of academic documents, names and contact
details of three referees to info.kenya@solar-aid.org by 25th January
2013.
Only short listed candidates will be contacted for interviews.
