Payroll Accountant
Nairobi, Kenya
1 Position
About this position
Reporting
to the head of finance & administration, the job holder will play a major
role in overseeing all payroll services and payroll related statutory
compliance in the company.
Working
closely with academy operations, HR, Technology and Finance teams, the position
holder will foster a close working relationship with department heads and
Executive staff members.
The
position holder will lead the creation of a systematic approach to payroll data
gathering, review and analysis of bi-monthly payroll changes, input of payroll
data into Microsoft Dynamics (Navision) payroll module and submission of
payroll outputs to the department heads, finance and HR for authorization.
Key Areas of Responsibilities
Payroll: For Academy, Headquarter and Contractor staff
- Understand the
business and specific operations that generate payroll data, tracking and
reporting payroll inputs and outputs into the Navision system
- Set up clear and
well developed payroll data, control and process cycles that will
guarantee accuracy, confidentiality, timeliness and audit trails of
payroll functions and reports
- Prepare multiple
payrolls to strict deadlines assuring accuracy, completeness and
timeliness
- Serving as key
control review point for all items entering the payroll system and ensure
appropriate allocation of payroll costs to departments for analysis and
reporting purposes
- Development of
tailor made reports and analysis within the Navision payroll module and
account schedules and dimensions in line with standard and non routine
demands of the finance and non finance team leaders
- Observe and
monitor compliance to weekly and monthly payroll cycles and strict
deadlines
Statutory compliance and audit support
- Preparation of
monthly payroll related statutory returns assuring compliance to all
monthly, quarterly and annual reporting, payments and submission deadlines
- Lead the
preparation of payroll audit files for compliance, internal and external
audits
- Reconcile
payroll control accounts on a weekly basis and submission for review by
the senior finance and business managers
Development and implementation of Policies, processes, tools and
procedures relating to payroll
and statutory compliance
and statutory compliance
- Review existing
payroll systems, documentation and procedures and build improved systems
to cope with increasing staff levels across the country.
- Build
appropriate tools to ensure smooth payroll operations even with high
growth of staff and consequent transactions payroll service demand from
the business
Monthly reporting, cost analysis and commentaries for staff
costs
- Development of
reporting tools within Navision and in excel and using these to generate
weekly, monthly, quarterly and annual payroll cost and other payroll data
reports for use by the business.
- Assist in the
budgeting of department staff costs while working closely with HR and
department heads
- Preparing
monthly and annual commentaries on payroll issues both financial and non
financial. This will include combining various metrics to give useful
analysis about payroll data and operations
Records management- paper based and in Navision
- Develop
effective filing of payroll records for easy retrieval and reference
- Organise weekly
reviews of payroll inputs with HR to ensure no delays are occasioned by
late submission.
- Correct
computations of various benefits is critical
General administration of payroll operations and expatriate visa
processing
- Attend to staff
queries and reporting needs of payroll services within standard
confidentiality limits
- Manage the visa
processing activities for expatriate teams and ensure timely renewal and
cancellation of visas while working with external resource support to
ensure observation of immigration rules and timelines
- Training staff
and departments about payroll processes to improve efficiency, controls
and timeliness.
About you
- Diploma in Human
Resource Management or equivalent and ACCA/ CIMA or CPA qualifications
with excellent academic record
- Minimum of 3-5
years work experience in a busy payroll environment with at least 1000
full time employees
- Experience in
building robust payroll systems in a large organization with proven skills
in handling payroll activities and consistently meeting tight payroll
deadlines. Experience in a busy HR environment will be preferred.
- High integrity
with natural ability to maintain confidentiality and presence of mind when
handling payroll and staff matters
- Good
communication and presentation skills and high proficiency with multiple
details · Excellent awareness of statutory compliance issues in Kenya
and general awareness of labour law and practices
- Ability to plan
and manage own workload and coach/mentor team members in order to
harmonize work flows and meet tight deadlines
- Excellent hands
on MS office suite skills and proficiency with Microsoft Dynamics
(Navision) version 2009 will be advantageous. Knowledge of other payroll
systems will be a plus.
- Ability to use
initiative and creative thinking to anticipate issues and develop common
sense and practical solutions
- Proactive and
self motivated with excellent communication skills
- Confident and
flexible team player with great ability to work closely with non finance
team members within a multicultural environment
- A “finisher”
with the genuine drive and commitment to produce the highest quality work
and to deliver technical expertise at all times
- Possession of a
current certificate of good conduct will be required before the person is
hired
- Passionate about
children and education in Africa.
The
closing date to submit applications is Thursday 10th January 2012
In
order to be considered for this position all candidates must register and
upload their CV’s on our website atwww.bridgeinternationalacademies.com
Only short listed candidates will be contacted
