Job Title: Administration Officer
Reference: AO _2012
Recruiter: Altima Africa Ltd
Contract Permanent
Category: Experienced
Profile Introduction
Our
Client, a leading services provider in the Kenya Capital Markets seeks to
recruit an Administration Officer responsible in the delivery of timely,
effective and accountable administrative support.
Work
involves implementation of administrative policies and procedures for efficient
and effective operation of the company in line with the Company’s strategic
plan.
Minimum Requirements
- A Bachelor's
Degree
- A Diploma in
Information Science will be an added advantage
- At least two
years relevant work experience
Job Specification - Administration Officer
1. Maintain Office Services
- Design and
implement office administrative procedures and policies
- Manage
correspondence both internally and externally
- Manage Office
Licensing
- Update
organizational memberships & subscriptions
- Maintain office
equipment and undertake repairs as may be required
- Responsible for
procurement and disposals
- Coordinate and
manage office telephone, registry services, transport services and
security services.
- Manage Property
insurance & claims
- Maintain
office Asset register
- Office space and
equipment allocation to staff
2. Supervise Office Staff
- Assign, monitor
and Supervise office and administrative assistants
- Evaluate staff
performance
3. Office Stationery Management
- Maintain and
replenish inventory
- Check stock to
determine inventory levels
- Anticipate
needed supplies
- Verify receipt
of supply
- Preparing
periodic reports.
4. Document & Records Management
- Mail Management-
manage incoming and outgoing mails in a centralized way
5. Registry Management
- Design filing
systems and maintain an up to date registry
- Ensure
protection and security of files and records
- Continuous
review and implementation of document management policies
- Indexing and
archiving all hard copies as per set procedures
- Identifying and
recommending need for additional storage spaces
- Performing
records appraisal as per policy including, retention, destruction etc.
- Managing
documents retrieval
- Tracking of
retrieved documents
- Managing
retrieval register
6. Contribute in organisational creativity and innovation
Competencies
- Exemplary
communication skills
- High level
integrity
- Exemplary
interpersonal skills
- Teamwork
How to Apply
If you
are qualified and up to the challenge visitwww.altimaafrica.com/careers.php and
apply online by 5pm, 14th December 2012.
Please note that only
qualified candidates will be contacted.
