NGO Jobs in Kenya - CHF

CHF International/Kenya 

Position Description
Job Title: Grants Officer
Department: Finance and Human Resources
Reports To: Director of Finance and Human Resources

Location: Nairobi
Revised Date: 31st October 2012

Job Summary

The Grants Officer (GO) will report to the Director of Finance and Human Resources (DFHR) and will provide assistance to both the Director of Finance & all Program Directors (PDs) in ensuring effective and smooth functioning of the grants component CHF Kenya Field Office.

The GO will support the administration of the CHF Kenya sub-grants and will ensure compliance with grant requirements, manage pre-award and awarding procedures including the issuance, renewal and oversight and closeout of sub-awards. 

The GO will provide training and capacity building to subawardees ensuring that their capacity to manage sub-awards is up to CHF Kenya and donor standards.

The GO will review the financial reports of sub-grantees and ensure that documentation supporting the reports is complete and in accordance with CHF and donor requirements. 

He/She will also support the DFHR & Program Directors in carrying out the grant functions in support of the Blood Safety, Kenya Tuna Uwezo, HOPE, PRESERV and any other CHF Kenya program.

Essential Duties and Responsibilities

• Follow policies and procedures for the financial management and reporting component country program;
• Work directly with the DFHR to develop CHF Kenya grant management policies and procedures and ensure that these are implemented;
• Oversee maintenance of grant filing systems to ensure adequate documentation all grant management processes;
• Ensure that funding requests are received on time from the sub-grantees and that payments are made on time and in accordance with CHF grant requirements;
• Liaise with Program Directors or their designates to ensure that sub-grantee financial reports are received on time and are complete and that these are reviewed regularly and feedback is provided to sub-grantees on areas that require improvement.
• Liaise with Program Directors or their designates to regularly conduct site visits to review all sub-grantee financial documentation in support of financial reports, including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Vouchers to ensure that they are in accordance with the grant agreement and donor requirements.
• Work with program staff to review sub-grantee progress including alerting program staff if subgrantees have failed to provide their financial report and following up with program staff to ensure that programmatic reports are in order before funds are disbursed to the sub-grantee.
• Prepare and submit to the DFHR and PDs, the sub-grantee Expense Tracking Form and other grant management reports and plans on a monthly basis and ensure that these are authorized and filed correctly.
• Participate in pre-award and annual review of financial, human resource and administrative systems for sub-grantee organizations.
• Support sub-grantees in the development of annual budgets and budget justifications in line with planned activities, allocated budgets and CHF and donor guidelines.
• Prepare sub-grant award documents for approval, including grant agreements and grant modifications.
• Compiling, consolidating and updating the cost share data for sub-grantees in CHF reporting formats and on the Program Tracker.
• Participate in the development of training curricula and modules for building the capacity of subgrantee organizations in financial management of grants.
• Carry out trainings and mentorship / capacity development field visits in the areas of financial and human resource management for sub-grantee organizations.
• Support the DFHR to ensure prepare for External and Internal Audits and to provide financial information to External Auditors and CHF International Internal Auditors as required;
• Support the sub-grantees in preparing and planning for External Audits and in the development and implementation of the Audit Implementation Plan.
• Understand and fully comprehend CHF FFAM and donor requirements including USG requirements, ensure that sub-grantees are aware, understand and adhere to those requirements.
• Adhere to and incorporate into day-to-day operations the standards of professionalism developed by the CHF/Kenya staff.
• Contribute to and implement the departmental monthly and weekly work plan and ensure that all deliverables are met timely and accurately.
• Maintain strict confidentiality of all privileged information regarding both human resources and fiscal matters.
• Assist other members of the finance team to meet deadlines as required.
• Other duties and responsibilities as assigned by the DFHR and PDs

The duties listed above are not inclusive of all your duties at CHF International. CHF reserves the right to change and update position descriptions at any time.

Education and Qualifications

• Minimum BA or B.Com degree in Finance, accounting, management or related field or Certified Public Accountant (K)

Skills and Experience

• Minimum of 5 years related work experience.
• Minimum of 3 years experience working with foreign donors (preferably US (CDC/USAID/OFDA).
• Minimum 3 years experience in grants management programming.
• Advanced knowledge and experience with accounting software (ACCPAC, SUN, QuickBooks, and MS Office applications.
• Advanced knowledge and experience with USG rules and regulations,
• Advanced working knowledge of Microsoft Software including MS Word, Excel and Power-point,
• Demonstrate flexibility, cultural sensitivity when working with NGO partners, and the ability to adapt CHF policies and procedures to the local context,
• Demonstrate the ability to build the capacity of individuals with a wide variety of backgrounds and educational levels, demonstrating respect and a helpful nature at all time,
• Advance interpersonal communication skills, relationship building and organization skills including ability to train and mentor sub-grantees on required policies and systems
• Able to read and interpret documents, strong communication skills
• A person of known integrity.
• Demonstrate the ability to work constructively in a team.
• Ability to negotiate solutions to problems.
• Excellent communication and organizational skills.
• Excellent training skills.
• Ability to interact clearly and effectively with donors and other organizations.

Language Skills

• Excellent command of English language including written and spoken English.
• Effective use of written and spoken Kiswahili.

Working Conditions

• Based in the Nairobi office with regular travel to sub-grantee offices
• Travel outside of Nairobi as required to perform duties.
• Able to sit at a computer and operate a keyboard, for extended periods of time.

Job Title: Monitoring and Evaluation Advisor
Department: Programs
Reports To: Program Director HOPE
Location: Nairobi
Revised Date: 29th October 2012

Job Summary

The Monitoring and Evaluation (M&E) Advisor manages all monitoring and evaluation activities for a USAID-funded program which seeks to carry out school and community-based HIV/AIDS prevention activities in approximately 400 primary and secondary schools in the informal urban settlements within Nairobi Province and its environs as well as provide M&E guidance to CHF Kenya’s other programs.

The M&E Advisor is responsible for ensuring data quality management, data aggregation, accurate and timely reporting, training staff and partners in data collection tools, and ensuring proper usage and implementation of M&E tools and methodologies. 

S/he is also responsible for maintaining the projects databases, running regular reports, and responding to ongoing needs and queries for specific data and/or reports.

Essential Duties and Responsibilities

• Develop and implement the program M&E plan to ensure program activities are tracked, reviewed in line with the overall goal and implementation plan and have the desired impact to achieve program goals and objectives
• Lead efforts to monitor progress, evaluate effectiveness, and disseminate results of the program activities
• Ensure program learning agendas are developed and followed
• Develop, train on and monitor use of monitoring and evaluation tools to track program activities, outcomes and impact
• Ensure adherence to compliance of M&E methodology and systems using developed tools and indicators
• Build M&E competencies of program staff and partner M&E staff through training and technical assistance to ensure accurate data collection, monitoring, data analysis and interpretation and reporting
• Design, provide technical input, supervise and participate in program evaluations including mid-term and end term evaluations.
• Advise Program Directors and Country Director on M&E-related procedures and policy training activities
• Meet program M&E deliverables on time.
• Help ensure quality performance of technical efforts and field activities by coordinating programmatic reporting, quality of data management and information
• Conduct regular visits to worksites to monitor the development and implementation of M&E activities
• Support the documentation of program learning throughout the life of the program
• Contribute information and articles to the M&E happenings newsletter
• Manage program databases and run regular reports to monitor progress including Program Tracker.
• Adhere to and incorporate into day-to-day operations the CHF Kenya office Standards of Professionalism
• Maintain strict confidentiality of all privileged information regarding both human resources and fiscal matters
• Assist with any other duties as required by Supervisor
• The duties listed above are not inclusive of all your duties at CHF International. CHF reserves the right to change and update position descriptions at any time.

Education and Qualifications

• Advanced degree in M&E or its equivalent

Skills and Experience

• Minimum of 8 years’ experience in managing and reporting the applications of quantitative and qualitative information management methods of local and international projects
• Demonstrated experience and capacity in managing information systems and the application of quantitative and qualitative methods
• Experience with HIV prevention programming among young people is a plus
• Familiar with reporting through KePMS, preferred.
• Knowledge of youth appropriate M&E approaches a plus
• Proven knowledge and experience utilizing applications for the design, monitoring and evaluation of projects
• Strong computer skills and a working knowledge of statistical software
• Ability to develop and maintain positive relationships with professional contacts
• Demonstrate flexibility, cultural sensitivity when working with NGO partners, and the ability to adapt CHF policies and procedures to the local context
• A person of known integrity
• Demonstrate the ability to work constructively in a team
• Ability to negotiate solutions to problems
• Superior written and verbal communication skills and strong organizational skills
• Ability to interact clearly and effectively with donors and other organizations

Language Skills

• Excellent command of English language including written and spoken English
• Effective use of written and spoken Kiswahili

Working Conditions

• Based in the Nairobi office; travel outside of Nairobi as required to perform duties
• Able to sit at a computer and operate a keyboard, for extended periods of time

Program Director –Blood Safety

CHF International's mission is to be a catalyst for long-lasting positive change in low-and moderate-income communities around the world, helping them to improve their social, economic and environmental conditions.

Project Summary:

CHF international is implementing a U.S. Centers for Disease Control and Prevention funded Technical Assistance for the Implementation and Expansion of Blood Safety Activities in Kenya program. 

The overall goal of the program is to ensure the provision of a safe and sufficient blood supply to health facilities in Kenya through the provision of expert guidance and targeted technical assistance to the Kenya National Blood Transfusion Service (KNBTS) and its affiliates.

Job Summary:

CHF International is seeking a Program Director to provide technical oversight, planning and coordination to the Blood Safety Technical Assistance program in collaboration with the Senior Program Manager, CDC, WHO and GOK counterparts. 

This position is based in Nairobi, with travel around Kenya. 

The Program Director will be responsible for leading efforts in developing and strengthening blood safety policy, infrastructure, donor mobilization, collection, notification, referral and retention strategies, bio-safety, quality assurance, blood testing processing and distribution as well as hospital supervision systems.

Key Responsibilities:

• Provide technical assistance to the KNBTS and other partners in the implementation of Blood Safety activities, including the mobilization, recruitment, collection, testing, handling, processing, storage, transport, and distribution of blood and blood products collected from donors for transfusions.
• Work with KNBTS to identify and collaborate on approaches to correct problems, barriers, and issues impeding the effective implementation of Blood Safety program activities.
• Serves as an expert technical resource in the specialized programmatic area to government and other collaborating partners.
• Develop and maintain effective liaisons with staff in implementing partner organizations to ensure that timelines and quality standards for implementation of program activities are met.
• Identify staff training needs in implementing partner organizations, facilitates and participates in the planning and development of training programs, teaching modules, manuals, and educational materials to address identified needs. Works with relevant partners to organize and participate in capacity building of blood safety program staff through training and mentoring.
• Lead in the design, development and implementation of program guidelines, protocols, strategies, manuals and activities for areas including: blood donor mobilization, recruitment, notification, referrals and retention; blood collection, screening and processing, and rational use of blood; expansion of geographical and facility coverage of safe blood; implementation of quality management system; and enhancing capacity of KNBTS to carry out Blood Transfusion Services.
• Participate in internal CDC, GOK and other blood safety-related working groups and technical teams (e.g., Biomedical, Counseling and Testing, Laboratory, Biosafety, Supply Chain Management, Human Resources for Health) to ensure linkages to blood safety and effective coordination of work plan development, implementation strategies, training, infrastructure development and evaluation plans.
• Conduct site visits to NBTS field sites, transfusing hospitals and donor recruiter offices and events to provide technical assistance and oversight in program implementation.
• Represent Kenya’s blood safety efforts at technical, policy and strategic planning meetings with collaborators and key stakeholders.
• Provide guidance and technical assistance to partners in analyzing and evaluating program activities and use of data in program planning. Support program partners in evaluation implementation, data analysis, report writing development of basic program evaluation protocols. As appropriate, support program partners in writing and submitting abstracts for relevant conferences and journal publications.
• Provide guidance in the implementation of the KNBTS strategic plan including supporting the implementation of a resource mobilization plan for sustainability of KNBTS.
• Support the development, review and advocacy for the KNBTS legislation for the realization of semi autonomy.
• Ensure adherence to established work plans and CDC and PEPFAR guidelines, policies and priorities.

Qualifications:

• Medical degree in related field
• Technical expert in the field of Blood Safety/Blood Transfusion Medicine
• 7 years experience in designing, implementing and managing blood safety programs
• Skill in providing leadership, direction, and technical expertise in BTS systems to include being able to analyze and interpret the spectrum of laboratory and transfusion medicine services. This includes the identification and resolution of a wide variety of related laboratory problems such as testing algorithms, equipment repair/maintenance, correcting management deficiencies, and diagnosing procedural weaknesses.
• Broad understanding of overall public health issues and specific understanding of, and experience in, HIV/AIDS programming
• Direct experience with USG (PEPFAR and CDC) programmatic and reporting requirements
• Able to lead project teams and technical working groups and to develop effective working relationships with national and international partners
• Practical experience implementing evidenced-based approaches to expand Blood Safety at the national and sub national levels
• Practical experience with human capacity development, training of health care professionals, developing guidelines, training curricula and standard operating procedures for blood transfusion related programs
• Demonstrated strong interpersonal and leadership skills
• Ability to work with stakeholders at various levels to strengthen their capacity for a stronger blood safety in Kenya
• Proficiency in English required
• Africa experience preferred.

The deadline for applications is 23 November 2012.

Application letters with detailed CV should be sent to vacancies@chfkenya.org.

Only short listed firms/candidates will be contacted. CHF is an equal opportunity employer.