Commission for the Implementation of the Constitution
Vacant Positions
The Commission for the Implementation of the Constitution (CIC)
is a Constitutional Commission established under Section 5 of the Sixth
Schedule to the Constitution and Section 4 of the Commission of the
Implementation of the Constitution Act, 2010.
The Commission’s monitoring, facilitative and oversight roles
involve scrutinizing the development and application of all policies, laws,
systems and administrative procedures to ensure compliance with the letter and
spirit of the Constitution.
In addition, Section 15(d) of the Sixth schedule requires
CIC to monitor the implementation of the system of devolved government
effectively.
The Commission is obligated, under Article 249 of the
Constitution, to protect the sovereignty of the people, secure the observance
by all state organs of democratic values and principles; and promote
constitutionalism.
In order to ensure that the Commission delivers on its mandate,
CIC is seeking to recruit high caliber, results oriented and self-driven
professionals to fill the following positions:
1. Human Resource Manager
1. Human Resource Manager
Grade 3
(1 Position)
Reporting to the Director, Management Services, the Human
Resource Manager will head the Human Resource function and will be responsible
for maintaining and enhancing the Commission’s human resources by planning,
implementing, and evaluating employee relations and human resources policies,
programs, and practices.
Core Duties and Responsibilities:
·
Prepare and review human resource plan
·
Develop the training plan for the Commission
·
Implement human resource management policies
·
Facilitate the target-setting and annual performance
appraisal/evaluation
·
Coordinate directorate annual and quarterly work plans and
ensure the Commission is in compliance with all Government regulations
including legal and statutory requirements
Applicants must meet the following requirements:
·
Masters degree from a recognized university with an emphasis in
Human Resource Management, Business Administration, Public Administration or
other related field
·
Bachelor’s degree in Social Sciences from a recognized
university
·
Post Graduate Diploma in Human Resource Management from a
recognized institution
·
Have worked in the human resource management profession or
administration for a minimum period of ten (10) years, in the Public Service or
Public Sector
2. Head of Finance
Grade 3
(1 Position)
Reporting to the Director Management Services, the Head of
Finance will be responsible for planning of finances in the Commission; keeping
records on the same; ensuring that financial reports are done effectively and
efficiently for implementation of priorities and attainment of objectives; and
management of any financial risks that occur in the Commission.
Core Duties and Responsibilities
·
Planning, coordinating, designing, implementation and control of
financial systems
·
Developing improved budgetary practices and systems
·
Prioritizing activities, projects, and programmes within the
Commission
·
Implementing a financial audit on a continuous basis for
purposes of monitoring the Commission’s financial performance
·
Monitoring the level of adherence to a set budget through
checking the purchase of budgetary items
·
Preparation of Budgets and timely and accurate financial records
·
Overseeing the preparation of accurate, timely, and regular
financial statements for the Commission
·
Ensuring the Commission complies with all audits, accounting and
reporting requirements as set by its mandate
·
Preparing, supervising, and presenting feasibility studies,
financial plans, annual budgets and other financial or business documents to
the commissioners when required
·
Alerting the Commission of financial irregularities,
non-compliance, nonadherence, and other financial concerns that relate to the
Commission
Applicants must meet the following requirements
·
Must have served for a minimum ten (10) years, three (3) of
which must have been at a senior level in the Public Service/ Private
Sector/International Organization
·
A Master’s degree in Finance, Accounts, Economics, or related
field
·
Bachelor’s Degree in Commerce (Accounting or Finance option) or
Bachelor of Arts in Economics or Bachelor of Business Administration/Management
or any other comparable qualification from a recognized institution and passed
Part III of the Certified Public Accountants of Kenya [CPA(K)] examination
·
Member of ICPAK
3. Head of Accounts
Grade 3
(1 Position)
Reporting to the Director Management Services, the Head of
Accounts will be responsible for the accounting activities of the Commission
and for administering the financial systems, and approval of expenditure for
the Commission.
Core Duties and Responsibilities
·
Monitor all expenses and budgets within the Commission to comply
with the financial policies and procedures
·
Planning, coordinating, designing, implementation and control of
Accounting systems
·
Approve Invoices
·
In charge of the chart of accounts.
·
Overseeing the preparation of accurate, timely, and regular
Accounting reports for the Commission
·
Ensuring timely reconciliations
·
Regulating, supervising, and implementing accurate accounting
books in good time.
Applicants must meet the following requirements
·
Must have served for a minimum ten (10) years, three (3) of
which must have been at a senior level in the Public Service/ Private Sector/
International Organization
·
A Master’s degree in Finance, Accounts, Economics, or related
field
·
Bachelor’s Degree in Commerce (Accounting or Finance option) or
Bachelor of Arts in Economics or Bachelor of Business Administration/Management
or any other comparable qualification from a recognized institution and passed
Part III of the Certified Public Accountants of Kenya [CPA(K)] examination
·
Member of ICPAK
·
Be proficient in Accounts based computer applications
·
Be familiar with accounts principles and procedures in the
public sector
·
Have demonstrable professional competence in accounts work
4. Senior Human Resource Officer
Grade 4
(1 Position)
Reporting to the Human Resource Manager, the Senior Human
Resource Officer will be responsible for planning, directing, and coordinating
human resource management activities of the Commission to maximize the
strategic use of human resources and maintain functions such as employee
compensation, recruitment, personnel policies, and regulatory compliance.
Core Duties and Responsibilities:
·
Implement human resource management matters within established
policies in the Commission
·
Facilitate recruitments, appointment, discipline and
communication of decisions
·
Maintain up to date human resource information systems
·
Process salaries, gratuity and benefits and update staff medical
scheme
Applicants must meet the following requirements:
·
Bachelor’s Degree in Human Resource Management, Business
Administration or other related field from a recognized university
·
Post Graduate Diploma in Human Resource Management
·
Have served in Human Resource Management Services for at least
five (5) years, in the Public Service or Private Sector
5. Senior Library and Documentation Officer
Grade 4
Grade 4
(1 Position)
The Senior Library and Documentation Officer will be responsible
for the Commission’s library and documentation services.
Core Duties and Responsibilities:
·
Index and abstract journal articles
·
Operate a Current Awareness Service (CAS)
·
Conduct information searches from electronic databases
·
Select and obtain information of staff work plans and assist in
documentation of work
·
Follow up on loan defaulters
Applicants must meet the following requirements:
·
Bachelor’s degree in Library Studies of Information Science or
other related field from a recognized institution
·
Have at least seven (7) years working experience in a medium
sized library
·
Have demonstrated a high degree of professional competence in
library services work
6. Senior Records Management Officer
Grade 4
(1 Position)
Reporting to the Director Management Service, the Senior Records
Management Officer will be in charge of registry services.
Core Duties and Responsibilities:
·
Security of information, documentation, files and office
equipment
·
Ensure documents are carefully handled and file covers well
maintained
·
Initiate appraisal and disposal of files/documents in liaison
with National Archives and Documentation Services
·
Ensure pending correspondence and bring-ups are checked and
appropriate action taken; mail are received, sorted, opened and dispatched and
related registers are maintained
·
Ensure that mails are received, sorted, opened and dispatched
and related registers are maintained
Applicants must meet the following requirements:
·
Bachelor’s degree in Records Management or other relevant field
from a recognized university
·
At least ten (10) years’ experience in a large registry
·
Have demonstrated outstanding professional competence in records
management work as reflected in work performance and results
7. Senior Hansard Officer
Grade 4
(1 Position)
Reporting to the Media and Communications Manager, the Senior
Hansard Officer will be responsible for editing transcribed records from the
proceedings of Commissions sittings and hearings drawn from audio tapes to word
processed manuscripts.
Core Duties and Responsibilities:
·
Programming for all Hansard Services at the Commission
·
Plan and facilitate in liaison with Hansard staff the timely and
accurate production of transcripts
·
Organize transcribers/ recorders into relevant groups during
recordings inside and outside the secretariat
·
Record preliminary hearings and other relevant proceedings as
may be determined by the commission
·
Merge transcripts with the view of producing a complete report
·
Proof read edited copies on the reports
Applicants must meet the following requirements:
·
Bachelor’s degree in Secretarial Studies or Information
Communication Technology or any other discipline related to Hansard
work/services
·
Be trained in Hansard services
·
Have worked for a minimum period of seven (7) years in Hansard
or related services
·
Have technical knowledge of the English language and have
ability to correctly interpret messages
8. Senior Media and Communications Officer
Grade 4
(1 Position)
Reporting to the Manager, Media and Communication, the Senior
Media and Communications officer will be responsible for creating comprehensive
media strategies, for developing and maintaining the organizational brand; and
providing professional assistance to the Commission in all areas of
Communication and media relations.
Core Duties and Responsibilities
·
Developing specific media strategies around the Commissions
activities and programs
·
Fielding incoming media inquiries and assembling relevant background
materials
·
Producing talking points and statements for dissemination to
media and public
·
Managing the production of all external materials and
publications; overseeing content for newsletters, Web site, and social media;
·
Writing, distributing, and following up on press releases and
event calendar listings
Applicants must meet the following requirements:
·
Bachelor’s Degree in Public Relations/ Corporate
Communications/Journalism/ Mass Communication or any other relevant
qualifications from a recognized institution
·
Master’s Degree in Communications, Advertising, Public Relations
or any other related field is an added advantage
·
Have served in the field of media and Communications or relevant
position for at least seven (7) years.
·
Be familiar with both local and international Media
·
Have a clear understanding of the Mandate of CIC and the role of
Corporate Communications in the achievement of the same
9. Human Resource Officer
Grade 5
(1 Position)
Reporting to the Human Resource Manager, the Human Resource Officer
will be responsible for planning, directing, and coordinating human resource
management activities of the Commission to maximize the strategic use of human
resources and maintain functions such as employee compensation, recruitment,
personnel policies, and regulatory compliance.
Core Duties and Responsibilities:
·
Analyze staffing levels and making proposals for succession
planning
·
Analyze utilization of human resources and advising on proper
deployment
·
Analyze staff progression and make proposals for career
development
·
Ensure the correct interpretation and implementation of human
resource regulations including those relating to pension, salary
administration, labour laws and other statutes relating to human resource
management
Applicants must meet the following requirements:
·
Bachelor’s Degree in Human Resource Management, Business
Administration or a relevant field from a recognized university
·
Diploma in Human Resource Management from a recognized
institution
·
Have served in Human Resource Management Services for at least
three (3) years
10. Library and Documentation Officer
Grade 5
(1 Position)
The Library and Documentation Officer will report to the Senior
Library and Documentation Officer and will be responsible for the Commission’s
library and documentation services.
Core Duties and Responsibilities:
·
Select and obtain information in consultation with other
professionals and researchers
·
Index and abstract journal articles; operate a Current Awareness
Services (CAS)
·
Conduct information searches from electronic databases;
follow-up of loan defaulters
·
Co-ordinate of staff work plans; and assist with documentation
work
Applicants must meet the following requirements:
·
Bachelor’s degree in Library Studies or Information Science or
other related filed from a recognized university
·
Have at least five (5) years working experience in a medium
sized library
OR
·
Diploma in library Studies or Information Science or equivalent
qualification from a recognized institution
·
Have demonstrated a high degree of professional competence in
library and documentation work
11. Media and Communication Officer
Grade 5
(1 Position)
Reporting to the Media and Communication Manager, the Media and
Communication Officer will be responsible for providing media services to the
Commission.
Core Duties and Responsibilities:
·
Prepare and organize forums where the Commission’s policies,
programs and projects can be propagated and promoted
·
Read articles in the media pertaining the Commission and make
appropriate recommendations
·
Prepare media supplements and documentaries, press
releases/media features.
Applicants must meet the following requirements:
·
Bachelor’s degree in Journalism, Communications, Public
Relations or other related field from a recognized university
·
Have served in the field of Media and Communications or a
relevant position for at least Four (4) years.
12. Accounts Officer
Grade 5
(2 Positions)
Reporting to the Head of Accounts, the Accounts Officers will be
responsible for verification of vouchers and committal documents in accordance
with laid down rules and regulations, data capture, and maintenance of primary
records.
Core Duties and Responsibilities:
·
Maintenance of primary records such as cashbooks, ledgers, vote
books, registers and preparation of management reports such as imprest and
expenditure returns
·
The officer may also be deployed as a cashier where duties will
entail receiving duly processed payment and receipt vouchers
·
Writing cheques and posting payments and receipt vouchers in the
cash books and balancing of the cash books on a daily basis
·
Extracting and providing cash liquidity analysis
·
Ensuring security of cheques and cheque books
·
Paying personal and merchant claims guided by cash balances in
the cash books and Treasury regulations
·
Receipting of all money due and payable to Government
Applicants must meet the following requirements:
·
Have served in the accounting profession for a minimum period of
five (5) years in the Public or Private Sector
·
Have a Bachelor’s degree in Commerce (Accounting or Finance Option)
and passed Part III of the Certified Public Accountants of Kenya [CPA(K)]
Examination.
OR
·
Passed Certified Public Accountants of Kenya [CPA(K)]
Examination or its approved equivalent qualification
·
Be proficient in accounts based computer applications
·
Be familiar with accounts principles and procedures in the
Public Sector
·
Have demonstrable professional competence in accounts work
13. Supply Chain Management Officer
Grade 5
(1 Position)
Reporting to the Supply Chain Manager, the Supply Chain Management
Officer will be responsible for all supplies chain management work at the
Commission.
Core Duties and Responsibilities:
·
Plan and coordinate Supply Chain Management activities in areas
of procurement
·
Warehousing
·
Fleet management
·
Prepare procurement plans
·
Inventory and stock control
Applicants must meet the following requirements:
·
Bachelors’ Degree in Commerce, Business Administration,
Economics, Procurement and Supplies Management, Marketing, or other related
field from a recognized university
·
Have served in supplies management profession for a minimum
period of five (5) years
·
Have demonstrated outstanding professional competence in supply
chain management work
·
Have undertaken a management course
14. Hansard Officer
Grade 5
(2 Positions)
The Hansard Officer will report to the Senior Hansard Officer
and will be responsible for editing transcribed records from the proceedings of
Commissions sittings and hearings drawn from audio tapes to word processed
manuscripts.
Core Duties and Responsibilities:
·
Prepare accurate edited drafts and ensure that the edited
documents are in tandem with the first draft manuscripts
·
Maintain consistent and accurate Hansard format in accordance
with Hansard style guide and other reference manuals
·
Establish and maintain accurate indexing in the final
transcripts and reports
·
Prepare and maintain database for the production of the official
reports and PDF file
Applicants must meet the following requirements:
·
Bachelor’s degree in secretarial services or Information
Communication Technology or any other discipline related to Hansard services OR
Diploma/Higher Diploma in Secretarial Studies or Information Communication
Technology from the Kenya National Examination Council or any other discipline
related to Hansard services or equivalent qualification from a recognized
institution
·
Have five (5) years’ experience in Hansard or related work
·
Have excellent writing, typing and editorial skills and adequate
knowledge of the Hansard style guide
·
Be fluent in English an Kiswahili and able to communicate and
type fast in both languages
15. ICT Officer
Grade 6
(1 Position)
Reporting to the Head of ICT, the ICT Officer will be in charge
of managing ICT infrastructure.
Core Duties and Responsibilities:
·
Implement, analyze, design, code and test computer programs
·
Receive, install and certify Information Communication
Technology equipment
·
Configure new Information Communication Technology equipment
·
Repair and maintain Information Communication Technology
equipment and associated peripherals
·
Provide user support, maintain support systems and train users
Applicants must meet the following requirements:
·
Bachelor’s degree in Mathematics, Economics, Statistics,
Commerce, Physics or any other ICT related discipline with a bias in
Information Communication Technology from a recognized institution
·
At least three (3) years’ experience in a similar position
16. Receptionist/ Telephone Operator
Grade 6
(1 Position)
The Receptionist/Telephone Operator will report to the Chief
Human Resource Officer and will be in charge of all reception and telephone
services at the Commission.
Core Duties and Responsibilities:
·
Handle enquiries and direct visitors to the appropriate officers
·
Handle telephone operation work which involves making and
receiving calls
·
Routine testing of the switchboard facility
·
Compile telephone traffic data and advice as appropriate and
handle any other work related to reception and telephone services
Applicants must meet the following requirements:
·
Certificate in Telephone Operations
·
Certificate in Public Relations/ Customer Care from a recognized
institution
·
Have worked for a minimum period of four (4) years in a similar
position in a busy organization in the Public Service or Private Sector
·
Have demonstrated outstanding professional competence in
telephone operation/reception work
17. Driver
Grade 7
(8 Positions)
The Driver will report to the Human Resource Officer and will be
responsible for transporting officers and goods and ensuring vehicle
maintenance.
Core Duties and Responsibilities:
·
Detect and report malfunctioning of vehicle systems
·
Maintenance of work tickets for vehicle(s) assigned
·
Ensure security and safety of the vehicle on and off the road
·
Oversee safety of the passengers and or goods therein
·
Maintain cleanliness of the vehicle
·
Assist with other office work from time to time
Applicants must meet the following requirements:
·
Kenya Certificate of Secondary Education (KCSE) mean grade D
(plain) or its approved equivalent
·
A valid driving license free from any current endorsement(s) for
class of vehicle(s) the officer is required to drive
·
Have served as a driver for a minimum of two (2) years
·
Passed Occupational Trade Test II for Drivers
18. Clerical Officer
Grade 7
(3 Positions)
The Clerical Officer will handle complex clerical tasks of
diverse nature, and may be deployed in any a section of the Commission.
Core Duties and Responsibilities:
·
Coordinate clerical work in a section
·
Maintain general for issue of planning of office accommodation
and layout
·
Process documents for issue of license or certificate under
relevant Acts
·
Induct new Clerical Officers, supervise and guide staff working
under him/her
Applicants must meet the following requirements:
·
Certificate in Human Resource Management, Business
Administration, Kenya Accounts Technician Certificate (KATC), Kenya
Administration and Management Examination (KAME) or any other approved
equivalent qualification from a recognized institution
·
Information Communication Technology (ICT) Certificate and be
proficient in Word Processors, Spread Sheets, Presentation and Database
·
Have demonstrated professional competence in clerical work as
reflected in work performance and results
·
Possess records management skills
19. Receptionist/ Telephone Operator
Grade 7
(1 Position)
The Receptionist/Telephone Operator will report to the Senior
Receptionist/Telephone Operator.
Core Duties and Responsibilities:
·
Handle enquiries and direct visitors
·
Assist supervision with presentation materials, prioritize and
manage multiple projects simultaneously and follow through on issues in a
timely manner
·
Coordinate travel schedules and reservations arrangements with
Management services
·
Record dictation in shorthand and transcribe it in typewritten
form; typing from drafts, manuscripts or recording from dictation machines
·
Communicate and handle incoming and outgoing electronic
communication on behalf of the supervisors
Applicants must meet the following requirements:
·
Bachelors’ degree in Secretarial Studies, Business or Office
Management or other related field from a recognized university
·
Diploma/Higher Diploma in Secretarial Studies from Kenya
National Examinations Council or equivalent from a recognized institution
·
Have the following qualifications from the Kenya National
Examinations Council: - Shorthand III (100 w.p.m.), Typewriting III (50
w.p.m.)/ Computerized, Document Processing III, Office Management III/Office
Administration and Management III, Secretarial Duties, Office Practice II and
Commerce II
·
Kenya Certificate of Secondary Education mean grade C-(minus)
with at least C(plain) in English language or its equivalent qualification from
a recognized institution
·
Have worked in the secretarial function for a minimum period of
seven (7) years, two (2) of which should have been in a busy office in the Public
Service or Private Sector
·
Proven experience in scheduling travel arrangements for
management
·
Proven experience in coordinating and supporting executive
functions
·
Certificate in Computer Applications (Windows, MS-Word,
MS-Excel, and Internet) from a recognized institution
20. Office Assistant
Grade 8
(4 Positions)
Reporting to the Senior HR and Administration Officer, the
Office Assistant will be deployed to specific areas of operations.
Core Duties and Responsibilities:
·
General office cleanliness
·
Dispatch mails and files
·
Any other duties as may be assigned by supervisor
Applicants must meet the following requirements:
·
Kenya Certificate of Secondary Education (KCSE) C+ or its
equivalent qualification
The above positions are extremely exciting and CIC will offer
competitive packages for the right candidates.
Each applicant must: -
·
Meet the requirements of Chapter 6 of the Constitution
·
Have an understanding of the Constitution of Kenya, 2010
·
Not be active in any political party
·
Have utmost personal integrity
·
Be results-oriented and have the ability to effectively deliver
quality work under very tight deadlines
·
Be able to work long hours under demanding circumstances with
minimal supervision
·
Have computer proficiency in packages for application in area of
specialization and general IT knowhow in the use of office application packages
·
Have excellent written and verbal communication skills
·
Willing to selflessly and impartially serve the people of Kenya
under the new dispensation of the Constitution of Kenya, 2010
·
Have work ethic that is informed by the national values and
principles of Article 10 of the Constitution and apply a human rights based
approach.
CIC is committed to respect the national values and principles
and, the Bill of Rights of the Constitution of Kenya, 2010, with respect to
recruitment of staff. CIC is further committed to implementing affirmative
action measures and to this end encourages women, minorities and persons from
historically marginalized areas and groups with the requisite qualifications to
apply for the advertised jobs.
Detailed job profiles and reference numbers can be accessed atwww.cickenya.org.
If your career aspirations match the requirements of these
exciting opportunities, please write in confidence quoting the job title on
both the cover letter and envelope, before 26th October 2012.
Enclose your Curriculum Vitae containing an e-mail address,
daytime telephone contact, qualifications, experience, copies of academic and
professional qualifications and of ID/Passport, details on present position
held, current remuneration, names and addresses of three referees and send by
email, post or hand delivered to:
The Secretary/ Chief Executive Officer
Commission for the Implementation of the Constitution
Parklands Plaza, Muthithi Road and Chiromo Lane Junction
P.O. Box 48041-00100, Nairobi
Commission for the Implementation of the Constitution
Parklands Plaza, Muthithi Road and Chiromo Lane Junction
P.O. Box 48041-00100, Nairobi
E-mail: chairapplications@cickenya.org
