Vacancy
code: VA/2012/B5303/731
Position title:Finance Associate
Department/office: AFO, Kenya
Duty station: Nairobi, Kenya
Contract type: Local ICA Support
Contract level: LICA-4
Duration: 6 Months
Application period: 10-Jul-2012 to 10-Aug-2012
Background Information - UNOPSPosition title:Finance Associate
Department/office: AFO, Kenya
Duty station: Nairobi, Kenya
Contract type: Local ICA Support
Contract level: LICA-4
Duration: 6 Months
Application period: 10-Jul-2012 to 10-Aug-2012
“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.
Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
UNOPS employs around 3,500 personnel annually and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - Kenya
Kenya
The Kenya Operations Centre (KEOC), under the Africa Regional Office, is responsible for projects entrusted to UNOPS in East Africa; its main clients include UNDP, UNICEF, UNEP, World Bank, African Union and Governments.
Background Information - Job-specific
Under the guidance and supervision of the Finance Manager, the Finance Associate provides leadership in execution of financial services in the Kenya Operation’s Centre ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Associate promotes a client-oriented approach consistent with UNOPS rules and regulations.
The Finance Associate works in close collaboration with Project Managers and Project teams for resolving finance-related issues and information exchange.
UNOPS is committed to achieving a truly diverse workforce.
Functional Responsibilities
Summary of Key Functions:
- Implementation
of operational strategies
- Treasury and
payments functions
- Accounting and
administrative support
- Financial
reporting and control
- Facilitation of
knowledge building and knowledge sharing
1.
Ensures implementation of operational strategies, adapts processes and
procedures focusing on achievement of the following results:
- Full compliance
with UNOPS rules and regulations of financial processes, financial records
and reports and audit follow up; implementation of the effective internal
control framework.
- Elaboration of
the content of internal Standard Operating Procedures in Finance in
consultation with the direct supervisor.
2.
General Ledger Management.
- Processing of
General Ledger Journal Entries (GLJEs).
- Verification of
accountability documents and Processing of Accounts Payable Journal
Vouchers (APJVs) relating to Operational Advances.
- Profiling and
reporting on overdue Operational Advances.
- Monthly
Suppliers reconciliations.
- Preparation of
recurring, ad-hoc or special financial reports as required including but
not limited to GLJEs processed but not posted, Over-due Vouchers not in
pay-cycle and Receipts not vouchered.
- Finance Data
Quality management
3.
Provides support to Treasury and ensures proper payments processing, focusing
on achievement of the following results:
- Review of
payment requests for completeness prior to processing, ensuring that
documentation needed is complete and that all required procedures are
fulfilled to enable the payment;
- Payment requests
properly obligated and payment is in accordance with relevant UNOPS
Financial Rules and Regulations and procedures;
- Preparation of
vouchers according to UN Financial Rules and Regulations after
verification on accuracy of invoices and totals as well as calculations;
- Running the
pay-cycle; Preparation of cash flow analysis;Preparation of Bank
reconciliations;
- Frequent contact
with the local bank to obtain information relevant in the management of
the Bank accounts.
- Seeking
clarification from Project Managers/Certifying Officers where
discrepancies exist;Monitoring of payments and follow-up when problems
arise;
- Establishment of
petty cash accounts and other accounts receivable in accordance with the
UNOPS Financial Rules and Regulations;
- Maintenance of a
payment schedule status system and filing of all financial documents;
4.
Ensures effective financial reporting and control, focusing on achievement of
the following results:
- Support to the
preparation of regular and ad-hoc expenditure schedules.
- Frequent contact
with other finance staff in the organization in the preparation of
payments, data reconciliation, client reporting, or audit activities.
- Preparation of
periodic financial statements to funding sources and external clients in
compliance with established reporting requirements.
- Reconciliation
of expenditures recorded in ATLAS.
- Provision of
scheduled and ad-hoc reports as needed including for Year-End close
5.
Ensures facilitation of knowledge building and knowledge sharing, focusing on
achievement of the following results:
- Training
of colleagues upon requests from project managers, the supervisor
and other finance officers in setting projects, budget revisions,
troubleshooting and understanding of the processes on day to day financial
transactions, reporting and other related tasks
- Synthesis of
lessons learn and best practices in Finance.
- Sound
contributions to knowledge networks and communities of practice
6
Performance of any other duties, as assigned by management
Competencies
- Creativity and
innovation
- Ability to learn
and share knowledge acquired
- Ability to take
initiative
- Results
orientation/problem solving approach
- Strong
communication skills
- Strong teamwork
- Client focus
- Technological
awareness
- Ability to
perform a variety of standard tasks related to financial resources
management, including screening and collecting documentation, financial
data processing, filing, provision of information;
- Knowledge of ERP
(PeopleSoft ATLAS) systems with ability to use Finance module in ATLAS is
highly desirable;
- Familiarity with
UNOPS Financial rules and regulations a strong asset;
- Microsoft Office
with proficiency in Excel required.
- Ability to
adhere to work assignments and meet designated deadlines.
- Demonstrated
drive for continuous improvement And incorporation of lessons learned and
best practices into business process routines
- Demonstration of
professional behaviour and personal ethics, transparency and openness to
encourage respect and similar behaviour from colleagues in the workplace.
Experience
Minimum five years of working experience with progressively increasing responsibilities in finance, preferably with UN or other large international organizations/NGOs.
Minimum five years of working experience with progressively increasing responsibilities in finance, preferably with UN or other large international organizations/NGOs.
Education
Bachelors degree in accounting or related studies. Additional years of experience preferably in combination with a relevant Diploma can substitute for the required of a bachelors degree.
Languages
Fluency in written and oral English required. Knowledge of second UN working language (French) desirable.
Certifications
- Accounting
Certificate at least at intermediate level is an asset;
- Prince2 or
similar project management certification an asset;
Contract
type, level and duration
Contract type: Local Individual Contractor
Contract level: LICA 4
Contract duration: six months (renewable subject to satisfactory performance and availability of funds)
For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
Contract type: Local Individual Contractor
Contract level: LICA 4
Contract duration: six months (renewable subject to satisfactory performance and availability of funds)
For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
- Please note that
the closing date is midnight Copenhagen time (CET)
- Applications
received after the closing date will not be considered.
- Only those
candidates that are short-listed for interviews will be notified.
- Qualified female
candidates are strongly encouraged to apply.
- UNOPS reserves
the right to appoint a candidate at a level below the advertised level of
the post
- The incumbent is
responsible to abide by security policies, administrative instructions,
plans and procedures of the UN Security Management System and that of
UNOPS.
To
apply, visit:
