Organization: Adeso
Position Title:Receptionist
Position Location:Nairobi
Duration: 1 year with possibility of extension
Working with: All Departments
Starting date: Immediate
Application deadline: 29th July 2012. Adeso will conduct interviews on an on-going basis.
Vacancy contact: Please send applications to jobs@adesoafrica.org – Adeso will only respond to short-listed applicants.
Organizational Context
Adeso, formally known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization.
At Adeso, we work with African communities who are yet to
realize their full potential; working inside these communities to create
environments in which Africans can thrive.
Our belief that economic, social and environmental security is
the bedrock of a healthy community drives the nature and intent of our
programming.
We work to prevent and overcome situations that adversely affect
community well-being by: reinvigorating the economy, developing skills for life
and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.
Currently, Adeso has programs in Somalia, Kenya and South
Sudan.
Our current donor portfolio includes the European Commission,
USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among others.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
Position Summary
The Receptionist will be a full-time member of the Adeso staff,
working with the office administrator and will be expected to act as part of the
administration team and as such responsibilities may occasionally be altered to
help others complete their duties.
He/She will be tasked with ensuring the efficient day-to-day
operation of the Operations department, and support the work of management and
other staff.
Position Purpose
- The
Receptionist will work with the team in Nairobi to ensure efficient
running of the day-to-day office operations.
- Administrative
Front office/Reception management (guiding and welcoming visitors,
answering calls, responding to enquiries, taking/relaying messages,
etc).
- Tracking
movement of documents in and out of the organization.
- In
liaison with the Office Administrator, Coordinate and maintain records for
HR phones and office keys.
- Process
payments for Operations/Logistics department as required.
- Provide
secretarial and administrative support to Logistics and other
Departments.
- Ensuring
staff have job identification and business cards as instructed.
- Ensure
that staff takes responsibility to close windows, switch off lights for
general security of Office.
- Perform
general clerical duties, including but not limited to: photocopying,
faxing,
- Mailing
and filing. Assist in ensuring payment of utility bills (electricity,
telephones) and statutory payments (NHIF, NSSF and PAYE) is done in a
timely manner.
- Assist
in preparation for meetings if called upon.
- Ensure
that office drinking water is ordered and refilled in a timely
manner.
- Preparing
and maintaining the monthly schedule for the guards and obtain approval
from the Office Administrator.
- Travel
Make travel, meeting and other arrangements for staff.
- Assist
in logistical support and other support to facilitate local and
international travel including bookings, accommodation and visas and
maintaining database for vendors.
- Assisting
in making Hotel and flight bookings as instructed.
- Assist
with the follow-up and applications of visas and work permits for new
staff.
Skills and Qualifications needed
- Minimum
3 years relevant experience in office Administration.
- Minimum
of Diploma in administration/office management/front office management
/Logistics/ or any other relevant diploma.
- Excellent
IT skills, in particular Word, Excel, email.
- Ability
to manage several tasks simultaneously, be flexible, and be willing to
assume a range of unanticipated assignments.
- Strong
communication skills and ability to work independently and as part of a
team.
- Professional
and friendly communication style, with the ability to field calls from a
diverse group.
- Excellent
attention to detail and organization.
Application Process
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and help contribute to better resilience and economic growth for African communities, please submit your application to jobs@adesoafrica.org.
Each application should be addressed to the Human Resources Manager and include the following: An updated CV; and An application letter which should includes full contact details of three work-related referees.
This position is only open to Kenyan Nationals.
Applications not including all of the above information will not be reviewed.
Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer.
Website: www.adesoafrica.org
