Receptionist
Adeso
www.adesoafrica.orgOrganizational Context
Adeso, formally known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization.
At Adeso, we work with African communities who are yet to
realize their full potential; working inside these communities to create
environments in which Africans can thrive.
Our belief that economic, social and environmental security is
the bedrock of a healthy community drives the nature and intent of our
programming.
We work to prevent and overcome situations that adversely affect
community well-being by: reinvigorating the economy, developing skills for life
and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods
through environmental awareness, training, technology transfer and innovative
humanitarian projects in pursuit of a peaceful, self-reliant, and greener
future.
Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Our current donor portfolio includes the European Commission, USAID, SIDA,
CIDA, UNICEF, and the Government of Netherlands, among others.
Adeso is an exciting and dynamic organization experiencing
managed rapid growth. It offers sound employment conditions with opportunities
for personal growth and development.
Position Summary
The Receptionist will be a full-time member of the Adeso staff, working with the office administrator and will be expected to act as part of the administration team and as such responsibilities may occasionally be altered to help others complete their duties.
Position Summary
The Receptionist will be a full-time member of the Adeso staff, working with the office administrator and will be expected to act as part of the administration team and as such responsibilities may occasionally be altered to help others complete their duties.
He/She will be tasked with ensuring the efficient day-to-day
operation of the Operations department, and support the work of management and
other staff.
Position Purpose
The Receptionist will work with the team in Nairobi to ensure efficient running of the day-to-day office operations. Administrative
Position Purpose
The Receptionist will work with the team in Nairobi to ensure efficient running of the day-to-day office operations. Administrative
- Front
office/Reception management (guiding and welcoming visitors, answering
calls, responding to enquiries, taking/relaying messages, etc).
- Tracking
movement of documents in and out of the organization.
- In liaison with
the Office Administrator, Coordinate and maintain records for HR phones
and office keys.
- Process payments
for Operations/Logistics department as required.
- Provide
secretarial and administrative support to Logistics and other
Departments.
- Ensuring staff
have job identification and business cards as instructed.
- Ensure that
staff takes responsibility to close windows, switch off lights for general
security of Office.
- Perform general
clerical duties, including but not limited to: photocopying, faxing,
Mailing and filing.
- Assist in ensuring
payment of utility bills (electricity, telephones) and statutory payments
(NHIF, NSSF and PAYE) is done in a timely manner.
- Assist in
preparation for meetings if called upon.
- Ensure that
office drinking water is ordered and refilled in a timely manner.
- Preparing and
maintaining the monthly schedule for the guards and obtain approval from
the Office Administrator.
Travel
- Make travel,
meeting and other arrangements for staff.
- Assist in
logistical support and other support to facilitate local and international
travel including bookings, accommodation and visas and maintaining
database for vendors.
- Assisting in
making Hotel and flight bookings as instructed.
- Assist with the
follow-up and applications of visas and work permits for new staff.
Skills and Qualifications needed
- Minimum 3 years
relevant experience in office Administration.
- Minimum of
Diploma in administration/office management/front office management
/Logistics/ or any other relevant diploma.
- Excellent IT
skills, in particular Word, Excel, email.
- Ability to
manage several tasks simultaneously, be flexible, and be willing to assume
a range of unanticipated assignments.
- Strong
communication skills and ability to work independently and as part of a
team.
- Professional and
friendly communication style, with the ability to field calls from a
diverse group.
- Excellent
attention to detail and organization.
How to apply:
This is a challenging opportunity for a dedicated and highly motivated professional.
This is a challenging opportunity for a dedicated and highly motivated professional.
If you would like to join this dynamic team and help contribute
to better resilience and economic growth for African communities, please submit
your application to jobs@adesoafrica.org.
Each application should be addressed to the Human Resources Manager and include the following:
Each application should be addressed to the Human Resources Manager and include the following:
- An updated CV;
and
- An application
letter which should includes full contact details of three work-related
referees.
This position is only open to Kenyan Nationals.
Applications not including all of the above information will not be reviewed.
Only short-listed candidates will be contacted.
Applications not including all of the above information will not be reviewed.
Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer.
