Job Designation: Project Secretary (PS)
Job Category: Category IV
Location: Central Africa Regional Office (AROC), Nairobi / Kenya
CBM encourages women and persons with disabilities to apply for this position.
Background:Job Category: Category IV
Location: Central Africa Regional Office (AROC), Nairobi / Kenya
CBM encourages women and persons with disabilities to apply for this position.
The role of the Central Africa Regional Office is mainly programme development as well as strategic planning complemented with a solid operational component for implementation and monitoring of programme and project support.
The Central Africa regional annual budget for programme support has more than doubled over the last eight years (from 2000 to 2008). Therefore specialization in tasks of positions at the Regional Office is indicated in order to respond appropriately to the growing complexity of the Regional Programme.
I. Purpose:
The PS is a support position to assist the Chief Operations Officer (COO) at the Regional Office in accompanying programmes during the implementation and monitoring phase within the Project Cycle Management (PCM).
II. Structure of Authority:
The incumbent will report to the Chief Operations Officer.
III. Mandated Aims:
The PS ensures implementation of programme support according to CBM standard and following-up on adherence of programmes on set reporting cycles and standards.
IV. Core Responsibilities:
- To Monitor and
report on progress of implementing partners’ activity plans and assist in
administrative support to partners where required;
- To manage data
in the system(Navision -NAV for all reports which includes contact
management; setting project classifications and updating of project cards;
- Budget data
entry into NAV which includes receiving applications from partners and
creating cost plan; finance plan and budget plan to recommendation level;
entering monitoring details and provisos; filing log frame; financial
plans and supplies forms in SharePoint;
- Monitor the
implementation of liquid funds in NAV which includes creating of payment
suggestions; follow up on advice notes; data entry of payment
notifications; confirmation arrival; shipping instructions update and
monitoring of the carry over process;
- Monitoring,
analyzing, filing and data entry of statistics reports into NAV;
- Monitoring of
document filing in Share point including annual project contracts;
Partnership framework memorandum, discontinuation of partnerships and
financial reports;
- Facilitation of
organizational support and logistics; receiving internal and external
inquiries to the RO and dispatching to relevant departments or persons;
- Communication to
RO, IO and partners regarding information on new procedures, regulations,
etc.
- Giving Program
team support in entry of MYP data into NAV;
- Critically
analyze financial, narrative and statistical reports and provide timely
feedback to the partners/RO.
V. Additional / Stretch Duties:
In addition to the responsibilities outlined in section III above, the incumbent will upon instruction by his / her superior (s), perform ad hoc activities which are either by their nature related to his / her normal duties or evolve from operational requirements.
These may include, but are not limited to:
In addition to the responsibilities outlined in section III above, the incumbent will upon instruction by his / her superior (s), perform ad hoc activities which are either by their nature related to his / her normal duties or evolve from operational requirements.
These may include, but are not limited to:
- Providing
support to project partners in procurement / local purchase related
issues.
VI. Qualifications:
- Work experience
in similar field, particularly with international NGO preferred.
- Project
management knowledge an advantage
- Diploma in a
related field, such as, Business Management, Administration, Disability
and Development, Community Development.
- Experience in administration
of projects
- Budget
implementation and budget monitoring
- Interpretation
of financial reporting and follow-up
- Experience in
similar position (one year minimum) preferably with international NGO
V. Competencies and Skills:
- Computer
literate, experience in Microsoft Packages: Outlook, Word, PowerPoint,
Excel, Access.
- Effective
communication skills at partner levels: verbal and written.
- Good written and
spoken English & French Excellent communication skills
- Effective
communication skills at partner levels: verbal and written.
- Ability to
integrate into a multi-cultural environment.
- Ability and
willingness to learn.
- Able to work
independently, and as a member of a team.
- Reflects CBM
values in daily work.
The future job holder adheres to CBM values and commits to CBM’s
Child Protection Policy
CBM is an international Christian development organisation, committed to improving the quality of life of persons with disabilities in the poorest countries of the world.
CBM is an international Christian development organisation, committed to improving the quality of life of persons with disabilities in the poorest countries of the world.
CBM works with partner organisations to support persons with
disabilities in the developing world to access affordable and comprehensive
health care and rehabilitation programmes, quality education programs and
livelihood opportunities.
CBM's vision is of an inclusive world in which all persons with
disabilities enjoy their human rights and achieve their full potential.
Qualified candidates are invited to submit, a cover letter indicating their current salary, CV with three professional references to recruit@cbmi-nbo.org
Application deadline: 31st July, 2012.
Only shortlisted candidates will be communicated to.
Qualified candidates are invited to submit, a cover letter indicating their current salary, CV with three professional references to recruit@cbmi-nbo.org
Application deadline: 31st July, 2012.
Only shortlisted candidates will be communicated to.
How to apply:
Qualified candidates are invited to submit, a cover letter indicating their current salary, CV with three professional references to recruit@cbmi-nbo.org
Application deadline: 31st July, 2012.
Only shortlisted candidates will be communicated to.
