Position: Office Support Assistant, Kenya Life Panel Survey Project
Deadline to Apply:15th August 2012
Start Date: 10th September 2012
Location: One position available in Busia and one in Nairobi
The Job
The Office Support Assistant will serve as a key member of the
IPA-K research project entitled the “Kenya Life Panel Survey”.
He/she will be responsible for functions associated with general
project management including but not limited to general office administration
tasks, data entry, procurement, logistics and human resources assistance.
We are looking for two Office Support Assistants:
One to fill a position in Busia and one in Nairobi.
Tasks, Duties and Responsibilities
Key Responsibilities:
- Complete general
office tasks and ensure proper functioning of project office;
- Take lead role
in recording project activities;
- Ensure proper
management and storage of project documents and equipment;
- Assist in data
entry related to project activities;
- Secure
appointments for surveys by reaching out to project respondents by phone;
- Assist project
leaders in the procurement of goods and or documents, including sourcing
for quotations, purchasing of the office supplies and verifying the
delivery of goods;
- Receive vehicle
requests from project leaders and liaise with the logistics officer to
ensure that vehicles are assigned to projects as required;
- Assist project
leaders in survey management by compiling field officer activity records
and cross-checking this information with project records;
- When needed,
travel in field with project team;
- Other functions
as may be specified in the JD.
Note: this position is office based, but has the potential to
grow into both an office and field based position if the right candidate is
available and interested. Field activities would include, but are not limited,
to data collection and survey administration.
Qualifications:
Required
- University
Degree / Diploma in Business / Office Administration or any related social
sciences;
- At least one
year working experience in a national or international NGO in an
administrative capacity;
- Demonstrate
ability in Microsoft office computer packages;
- Organized,
strong attention to detail, efficient and capable of handling detailed
work assignments;
- Positive and
professional attitude; team player.
General Skills/Interest required:
- Excellent
writing and communications skills; great attention to detail.
- Ability to work
independently, make decisions without close supervision; self-motivated
person.
- Interest in
development-related research projects.
To apply:
Please send a cover letter and detailed CV, 3 references,
daytime phone number(s), and email address.
Your CV should include your scores or grades and other measures
of academic achievement, and details about any relevant work experience.
Applications can be submitted to our Busia or Nairobi branch offices,
or by email to jobs-kenya@poverty-action.org ,
or by post office using P.O Box 373, Busia area code 50400
Kenya.
If you submit by email, please ensure that the subject line
reads: “OFFICE SUPPORT ASSISTANT”, REF NO. KPLS–2012-07-01
Disclaimer:
The above statements are intended to describe the general nature
and level of the work being performed by the Office Support Assistant.
The statements are not intended to be an exhaustive list of all
possible duties, tasks, and responsibilities.
Management reserves the right to amend and change
responsibilities to meet organizational needs as necessary.
Please note that IPA will never request any form of payment from
an applicant.
Applicants are encouraged to confirm the information listed
above with IPA prior to releasing any extensive personal information to the
organization.
Please direct questions to jobs-kenya@poverty-action.org.
