Finance and Administration Manager
Reports to: National Director
Purpose of Position
The position also initiates policies and procedures that ensure
the effective and efficient use of financial and administrative resources.
Key functions of the position
- Manage the
accounting functions: Directly manage the development, documentation,
implementation, and monitoring of National Office’s financial transactions
to ensure that transactions are recorded,in line with fund accounting
policies, on an accurate and timely basis and financial reports are
provided to stakeholders by the prescribed deadlines
- Maintain a
strong Internal Control environment.Promote a shared culture and ownership
of maintaining strong internal controls throughout the organization.
Directly manage the development, documentation, implementation, and
monitoring of internal control processes that are in line with existing
HFHI and National Officefinance policies and minimize loss of
organization’s assets. Promote a culture of strong internal controls
throughout the organization
- Financial
Management:Produce and analyze timely and accurate “Actual vs. Budget”
financial statements direct from the National Office’s financial
database.Produce monthly management accounts and monitoring for
performance and efficiency. Analyze National Office’s financial data on a
monthly basis; track key indicators and timelines.Provide written or
verbal analysis to stakeholders key management staff, the board and, the
area office and HFHI as required
- Annual planning
and budgeting:Work with local management to develop and finalize the
annual plan and budget. Ensure that all required information is submitted
to HFHI AME area office within deadlines and that questions, feedback, etc.
are responded to in a timely manner.When finalized ensure that the annual
plan and budget is accurately incorporated into the annual MOU between HFH
Kenya and HFHI AME area office. Coordiate the board of director approval
process of both the annual plan/budget as well as the MOU.
- Control and
manage the assets of the National Organization:Develop, maintain and
regularly update the physical assets of the organization through an
appropriate asset tracking systems. Ensure that the assets of the
organization are maintained safely and securely.
- Tax and
compliance management and administration- Ensure that the organization at
all times remains compliant to all relevant laws and regulations by
constantly monitoring the legal and regulatory environment and ensuring
adherence to the same.
- Payroll
Administration- Oversee the outsourcing of the National Organization’s
payroll ensuring timely and accurate payroll data is provided to vendor.
Ensure that statutory deductions are remitted to government in a timely
and consistent manner
- Cash Flow
Management-Ensure that the National Organization is well resourced by
monitoring organizational cash flow and submitting timely International
Transfer requests to HFHI AOas needed and appropriate.
- Risk Management:
Manage the operating environment to minimize risk for the potential loss
of organizational resources and reputation. Advise the board of directors
and management on corrective measures needed and success of previous
actions taken. Support all internal and external audits ensuring the
timely implementation of all audit recommendations.
- Fundraising and
Grants Management: Prepare budgets for all concepts papers and proposals
in cooperation with the Resource Development and Program departments.
Track expenditure of all grants and projects and prepare timely financial
reports for local management, as well as for donors, in agreed donor
format.
- Procurement:Have
managerial oversight over the procurement process in ensuring that all
procurements for the organization meet the standard of prudence, cost,
accountability and fairness.
Key Qualifications for the Position
- A master’s
degree in commerce, business administration, economics, microfinance or
social sciences.
- International
accounting to CPA (K) or ACCA
- Must be a
registered member of the Institute of Certified Public Accountants of
Kenya
- Seven to 10
years work experience in a busy microfinance/lending organization, private
business or Non-Governmental Organization. At least 5 of those years
should be at Finance Manager/Director level with responsibilities for
managing the Finance function of the organization
- Well developed
oral and written communication skills and financial analytical skills
- Willingness and
ability to work long and odd hours, including weekends and nights when needed
to “get the job done.”
- Experience and
high level of proficiency in Microsoft Office (Excel, Word, Outlook and
Access).
- Demonstrated
experience in use and maintenance of computerized Financial Accounting
systems (preferably SUN).
Interested candidates should e-mail their CV’s and motivation
letters to recruitment@hfhkenya.or.ke.
Closing date for applications is 30th July 2012 at 5pm.
Only shortlisted
candidates will be contacted.
