Wärtsilä is a well established multinational organization with a
strong market presence in the Eastern Africa region. Wärtsilä enhances
the business of its customers by providing them with complete lifecycle power
solutions. While creating better and environmentally compatible
technologies, Wärtsilä focuses on the marine and energy markets with products
and solutions as well as services.
Wartsila Eastern Africa Ltd wishes to recruit highly motivated and results oriented individuals to fill in the following position ofAdministrative Assistant within our vibrant team.
As the Administrative Assistant you will report to the Site Manager and you will be required to carry out all administrative duties related to the plant. Specifically you will be expected to respond to phone calls and give information to people that call by chance and ensure calls are routed appropriately. Additionally you will set up appointments and offer administrative support during meetings.
You will be responsible for coordinating and arranging flight
tickets and airport pickups and drops offs as well as making hotel
reservations. You will be responsible for the procurement and tracking of
stationery, and will also support in ensuring staff receive memos and mail as
appropriate.
You will be required to establish a filling and archival system
for proper maintenance and retrieval of records while ensuring confidentially
is maintained. You will be expected to process and a keep a log of all incoming
and outgoing correspondence and maintain an attendance sheet as well as receive
leave forms and overtime forms to send to the HR office.
Duties and Responsibilities
Duties and Responsibilities
- Attend
to the telephone and give information to people that call by chance and
route calls appropriately.
- Make
appointments, give information to people that call by chance, and in other
situations substitute other employees in office tasks and small details in
administrative and business subjects
- Attending
to visitors ascertain the nature of their visit to direct them to
appropriate persons and maintain a visitors log.
- Arrange
flight tickets and airport pick up and drop, make hotel reservations.
- Control
supply of all stationery, forms and office supplies and material and
request for purchase stationery and office supplies
- Distribute
incoming and outgoing mail and correspondences.
- Distribute
notices internally and externally.
- Establish
filling and archival system for proper maintenance and retrieval of
records.
- Establish
hard copy book keeping and filling.
- Maintain
a dairy for screening meetings and appointment schedule.
- Maintain
cheques log and Despatch log.
- Perform
all necessary housekeeping to ensure a clean and safe office environment
including office kitchen organization and cleanliness.
- Preparation
and dispatch of all out going correspondence and fax transmission.
- Prepare
and make necessary arrangement s for meetings.
- Process
correspondence and other documents.
- Safe
custody of confidential documents.
- Supervise
operation and maintenance of office equipments and computers.
- Receive
invoices, scan and send to accounts office.
- Maintain
an attendance sheet, receive leave forms and overtime forms and send to HR
office.
- Source
for suppliers for office stationary.
To be successful in this role you will have a degree or higher
diploma in Administration and or secretarial studies or a related field.
You will have at least 1-2 years experience in a busy office
and/or in plant environment.
You will have excellent writing and speaking skills as well as
demonstrable experience of supporting teams and coping with the demands of a
busy office.
You will be a team player and able to multitask and have to
ability to work independently.
Person earning more than Kes 45,000 need not to apply for
Administrative assistant
If you possess the above qualifications and the drive to meet exciting challenges, Please send your CV and remuneration details: therecexpert@gmail.com please indicate the position you are applying for in the subject matter of the email.
Applications should be received by 3rd July 2012.
Only shortlisted candidates will be contacted
If you possess the above qualifications and the drive to meet exciting challenges, Please send your CV and remuneration details: therecexpert@gmail.com please indicate the position you are applying for in the subject matter of the email.
Applications should be received by 3rd July 2012.
Only shortlisted candidates will be contacted
