ChildFund International exists to help deprived, excluded and
vulnerable children have the capacity to become young adults, parents and
leaders who bring lasting and positive change in their communities.
ChildFund promotes societies whose individuals and institutions
participate in valuing, protecting and advancing the worth and rights of
children.
Human Resource & Administration Manager
Job Description
This is a local position.
Summary
Responsible for providing strategic direction and leadership to the human resources, procurement and administrative functions of the national office.
Duties/Responsibilities
- Responsible for
the adaptation and implementation of organizational policies, procedures,
and systems for the management of human resources, administration and
procurement
- Serve as Advisor
to the National Director and SMT on updated laws and regulations governing
NGOs in the areas of HR, and administrative matters and take initiatives
to ensure national office compliance
- Functional
leadership for the development of security policies, guidelines and
standard operating procedures for national and area/field offices
- Responsible for
management of organizational equipment (vehicles, office machines, etc.)
and facilities, to include maintenance oversight/coordination, insurance
negotiation and management and budget development
- Ensures
compliance with all legal employment obligations in line with existing
local labor and other related laws; ensure that Code of Conduct, child
protection, whistle blower and conflict of interest policies are updated,
communicated to and observed by all staff
- Responsible for
oversight and leadership in national office recruitment strategy, in
consultation with the National Director, confirm appointments and ensure
optimal candidate selection
- Leadership and
oversight for employee relations programs; ensure compliance with employee
grievance, disciplinary and performance management programs and policies
- Provide
leadership and direction for the implementation of remuneration programs
and policies, provide oversight for analysis and recommendations for
benefits and compensation related budget initiatives; ensures staff
termination and severance administration/calculations are within policy
and legal requirements
- Build the
capacity of national office, affiliates and partners HR and Administration
teams by ensuring staff is receiving the necessary competence through
training and capacity building initiatives, individually or in groups
- Responsible for
development and management of annual administration budget
- Custodian of all
organizational policies and procedures
Required Skills
- 8 - 10 years
experience in an office administration and or/ human resources capacity,
preferably in a multi-cultural environment
- Demonstrated
prior experience in a management role
- Outstanding
written and oral communication skills in English and Swahili;
fluency in French, Spanish or Portuguese an added advantage
- Excellent
understanding of office administration practices and contract negotiation
- Must be computer
literate
- Excellent
planning, organizational and problem solving skills
- Ability to
prioritize, multiple task, work effectively under pressure and meet
deadlines
- Strong
confidentiality ethic, demonstrate flexibility, and versatility in
adjusting to changing environments and requirements as necessary
- Demonstrated
high-level interpersonal and cross-cultural skills including the ability
to build collaborative relationships internally and externally with
sensitivity to cultural, ethnic, social and political issues
Education/Certifications
- College degree
in business administration or relevant discipline or equivalent relevant
work experience
Finance Director
Job Description
This position is open to kenyan and international applicants.
Summary
This position is open to kenyan and international applicants.
Summary
- Ensures the
integrity of National Office financial management systems including
general accounting policies and procedures, financial reporting, budget
formulation and monitoring and financial analysis.
- Duties/Responsibilities
- Ensures
financial stewardship and accountability at all levels of financial
operations. Ensures the integrity of financial management systems within
the National Office. Ensures that proper internal controls exist and
are followed for all financial activities of the National office
- Ensures Program
is in compliance with internal control policies related to the financial
and administrative components, according to IO procedures and donor’s
requirements
- Ensures that
accounting manuals are updated and revised periodically
- Oversee the financial
software system and direct the appropriate monthly accounting closing
procedures. Ensure appropriate communication on financial matters
with the Regional/International Offices, affiliates and local governments
- Ensures timely
and quality information for all financial reporting requirements (e.g. IO,
grants and donors)
- Ensures timely
preparation & disbursement of staff salaries, allowances and
regulatory requirements (e.g. taxes, pensions)
- Ensures that
annual audit is conducted according to procedures, the timely closure of
audit recommendations, documentation and preparation of a plan of action
and audit corrective measures are followed
- Monitor cash
flow in collaboration with the National Director; keep leadership informed
about significant operational variances from budget or other financial
issues. Supervises the preparation of cash flow and cash transfer
requests and ensures that appropriate balances are maintained to
facilitate smooth program implementation
- Supervises bank
relations and bank account activities including transfer fees, interest
and currency exchange rates. In compliance with organization
policies, establishes country policies regarding cash holding limits, cash
movements and fund management. Oversees the timely preparation, review and
approval of all monthly bank accounts and cash reconciliations
- Coordinates the
preparation, and implementation of the financial aspects of budget
packages (operative expenses, NSP, Grants) for the National Office and
Affiliated Entities. Monitors financial performance compared to the
budget throughout the year and takes corrective actions as appropriate
- Reviews
financial system of the affiliated entities and provide ongoing capacity
building, training and mentoring support to affiliates making sure established
standards are being followed
Required Skills
- 10 years
progressive work experience in accounting including analysis, financial
reporting, budgeting, financial software and reporting systems; 5
years experience in a management role
- Prior experience
in financial aspect of Grants Development and Management preferred
- Solid knowledge
of accounting principles, financial systems, budget/cash-flow monitoring
and internal accounting controls
- Senior
leadership experience in strategic financial management
- Strong decision
making ability using good judgment and professionalism
- Good
understanding of administrative, financial and general management
principles and skilled in financial reporting, budgeting and taxes
- Self-guided,
strong organizational and planning skills; Ability to work independently
and under pressure
- Fluency in
English required, proficiency in other language (Swahili, French, Spanish
or Portuguese) preferred
- Track record of
successfully training, developing/mentoring and supervising finance staff
- Strong
inter-personal skills and proven team-player
- Excellent
written and oral communication skills
- Proven ability
to manage competing priorities
- Able to solve
complex problems and to exercise independent judgment
- Able to work in
a cross-cultural environment with a multi-national staff
- High level
computer literacy and knowledge of spreadsheet applications
Education
- Bachelor’s
degree in business administration, accounting, finance or related field or
equivalent relevant work experience. CPA or ACCA preferred
All offers of employment are made contingent upon the successful
completion of all applicable background and reference checks.
ChildFund International is committed to the protection of
children and does not employ staff whose background is not suitable for working
with children.
To view details of how to apply, please visit
and click on the relevant job.
The application deadline date is June 2, 2012
Only shortlisted candidates will be contacted.
