Accounts Payable Assistant (Two
Positions)
The United States Agency for International Development’s East Africa Mission (USAID/East Africa) seeks to fill the position of Accounts Payable Assistant in its Regional Financial Management Services (RFMS) Office. The position is based in Nairobi and is open to qualified Kenyan citizens.
Major Duties and Responsibilities:
The United States Agency for International Development’s East Africa Mission (USAID/East Africa) seeks to fill the position of Accounts Payable Assistant in its Regional Financial Management Services (RFMS) Office. The position is based in Nairobi and is open to qualified Kenyan citizens.
Major Duties and Responsibilities:
·
Providing these services in an effective and efficient manner
will ensure that agency finances are accurate and up to date, that staffs are
paid in a timely and appropriate manner and that vendors are paid within
established time limits in accordance with the Prompt Payments Act (PPA).
·
RFMS USAID/East Africa requires the processing of payments for
programs implemented in USAID/Kenya, USAID/East Africa (including, Djibouti,
Burundi, and Somalia), Office of Foreign Disaster Assistance (OFDA), Office of
Transition Initiatives (OTI), Congo, USAID/DRC, and other countries supported
by the office as needed.
·
The Accounts Payable Assistant examines and processes difficult and
complex invoices and claims for payments against program funded contracts and
grants used to implement Mission activities, as well as a operating expense
funded vouchers such as contracts and travel vouchers. In addition, the
Accounts Payable Assistant shall review samples of selected documents from
contractors and grantees to manage and reduce USAID’s accountability risks.
·
Each Accounts Payable Assistant is expected to review, approve
and pay in excess of $100 million each year.
·
As a member of the RFMS, the incumbent ensures performance of
assigned duties reflect well on RFMS and the Mission, and recognizes the
importance of timely performance of responsibilities to enable all staff to
meet the commitments of the Mission.
Required Qualifications:
Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.
Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.
·
Education: A Bachelor’s degree in accounting is required.
·
Prior Work Experience (40%): 3-5 years of progressively
responsible experience in accounts, voucher examining, bookkeeping, or related
fiscal work. Experience with using accounts programs and proficiency in
Microsoft Office Suite is required.
·
Knowledge (30%): The incumbent must have proficient knowledge in
the following areas: 1) knowledge of accounts payable, accounts receivable and
maintaining automated general ledgers; 2) knowledge of payroll functions and
procedures; 3)ability to maintain a high level of accuracy in preparing and
entering financial and payroll information; and, 4) ability to maintain
confidentiality concerning financial and employee files.
·
Skills and Abilities (30%): The incumbent must demonstrate the
following skills: excellent interpersonal skills; team building skills;
bookkeeping skills; analytical and problem solving skills; decision making
skills; effective verbal and listening communications skills; attention to
detail and high level of accuracy; very effective organizational skills;
effective written; communications skills; computer skills including the ability
to operate computerized accounting, spreadsheet and word-processing programs,
and email at a highly proficient level; stress management skills; time
management skills; and, proficiency in Microsoft Office Suite.
Those fulfilling the requirements of the position should submit
their application together with detailed Curriculum Vitae and copies of all the
relevant certificates to the following address:
The Human Resource Office
United States Agency for International Development
P.O. Box 629, Village Market, 00621, Nairobi, Kenya
Re: Accounts Payable Assistant, RFMS/USAID/East Africa
APPLICATIONS MUST REACH THE USAID HR OFFICE BY COB MARCH 20, 2012
The Human Resource Office
United States Agency for International Development
P.O. Box 629, Village Market, 00621, Nairobi, Kenya
Re: Accounts Payable Assistant, RFMS/USAID/East Africa
APPLICATIONS MUST REACH THE USAID HR OFFICE BY COB MARCH 20, 2012
