Logistics Job. Merlin Kenya NGO.

Job Title: Logistics Officer
Department: Logistics
Programme Area: Kenya Turkana Base
Final Responsible: Project Coordinator
Direct Supervisor: Operations Manager
Staff Directly Supervised: Logistics Assistant/Store-Keeper
Relationships Internally: Logistics staff, Finance, Health staff and PC
Relationships Externally: Transporters, suppliers, UN/NGO’s with approval of PC

Overall objectives
    * To contribute to Merlin’s overall objective and the implementation of it’s program
    * To implement and promote adherence of Merlin logistics systems and procedures
    * To organise and manage all logistics processes, including storekeeping and warehousing, transport and vehicle management, inventory and asset management as well as the related administrative procedures, for Merlin operations.
    * To support the program department in all logistic manners 

Procurement
    * To implement and monitor procurement systems, in accordance with Merlin policies and procedures.
    * To comply completely with the Merlin Kenya financial guidelines at all times.
    * To process all the SRQ/ SRP’s duly authorized and approved by the relevant departments within the shortest time
    * To collect all orders for Nairobi and forward once every 2 weeks to the head office
    * To update the base order follow up and inform other departments of status of their orders (both local and from head office)
    * To ensure that all invoices are processed by the end of each calendar month
    * Focal point in the implementation of Merlin’s visibility 

Equipment & Asset management
    * Supervise maintenance and repairs of all mentioned equipment and follow up with Nairobi / Suppliers
    * To inform both the Operations Manager and the IT –officer of any technical defaults on any of the equipment.
    * Facilitate the means for each key-staff to make a back up of his / her data.
    * To ensure an updated anti-virus on all working computers

Security
    * To continually monitor and assess the security of areas in which Merlin activities and staff movements take place.
    * To support the PC in the development of the SOP’s for the program area according to country guidelines
    * To implement the security plans, standard operating procedures and communication procedures
    * Ensure that all communication equipment is working
    * Ensure a regular contact is kept with field teams and HQ according to the Security plan
    * To ensure that the emergency stocks are kept to the appropriate level and monitor expiry dates
    * To make the security reports according to the instructions of the PC and the Log Co 

Vehicle/fleet management
    * Oversee the management of the Merlin fleet including Merlin and rented vehicles, ensuring Logistics Assistant and Drivers adhere to service schedules at all times.
    * Regulate the use of vehicles and communications equipment.
    * Monitor the movements and security of all the field teams through communicating by radio in accordance with the security guidelines and current security status.

Rehabilitation:
    * To make assessments for rehabilitation needs of Merlin and or partner premises
    * To prepare and supervise any rehabilitation related activities if needed with the support of a professional engineer
    * To oversee the maintenance and upkeep of the office and guesthouse and monitor the use of materials 

Warehousing
    * To ensure that stock records and inventories for all items and locations in Turkana are kept up to date and regular stock checks are completed.
    * Make a physical check / count every month of the stock and running commodities (fuel etc)

HR
    * To supervise and support the Logistics Assistant/Store-keeper
    * To set objectives and be responsible for their performance
    * To conduct appraisals in accordance with Merlin standards for all line managed staff
    * To have weekly meetings with the Logistics Assistant in order to optimize performance

Other:
    * To establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.
    * To report monthly by the 5th on all logistics activities to the Operations Manager and Logistics Coordinator in accordance with Merlin logistics reporting procedures and templates.
    * To assist the Operations Manager with logistics advice during the drawing up of new project proposals.
    * To perform any other duties as assigned by the Operations Manager. 

How to Apply
All applications should be sent to:

HR Department,
Merlin, Nairobi Office,
P.O Box 3350 – 00200,
Nairobi, Kenya

OR Email to: recruitment@merlin-kenya.org

Application deadline is 5:00pm on 10th February 2012.
Please note that only short listed candidates will be contacted