Vacancy: Personal Assistant to the MD
Background: Our Client is a well established diversified
company operating multiple businesses in diverse sectors of the economy.
Arising from business growth, the MD needs an able Personal Assistant to facilitate effective functioning of his office.
Arising from business growth, the MD needs an able Personal Assistant to facilitate effective functioning of his office.
Job Duties and Responsibilities
- To provide necessary support to ensure
effective functioning of the office of the MD
- To manage the MD diary ensuring effective
coordination between key persons and contacts to ensure proper planning of
the diary.
- To support the MD in ensuring close monitoring
of projects to ensure they progress as scheduled and completed on time
- To provide support services in ensuring
effective functioning of the Board including coordinating meetings, taking
minutes and arranging logistics for Board level events
- Supporting the MD in following up
implementation of Board resolutions
- To attend meetings with MD and represent him
in internal and external meetings and events when the MD cannot attend.
- Ensure effective communication by the office of
the MD with management and employees of associated companies.
- Facilitating the MD to manage time effectively
by preparing executive presentation, memos, letters, reports etc
- In consultation with the MD, to step in for
the MD when required to ensure quick fix to urgent matters requiring MD’s
attention
Essential Skills / Competencies
- Must be very self driven and flexible
- Able to multi-task work with a
multidisciplinary team and meet strict deadlines
- Ability to observe and maintain high levels
of accountability and confidentiality
- Excellent oral and written communication
skills
- Very good interpersonal relationship skills
- Highly competence in MS Office Suit
- Competence to write and disseminate Board
minutes
- Good organization and coordination skills
- Conflict resolution skills
- Ability to project a positive image of the MD
- Good public relations and media relations
skills
Minimum Qualifications
- A Bachelors Degree in a Business field
- A Diploma in Public Relations, Office
Management or Certified Public Secretary (CPS) Part II will be an added
advantage
- At least 2 years experience as PA to MD of a
medium sized company / group of companies is a essential.
How to Apply
Send a very detailed and updated CV including current salary with subject heading PA to MD on the subject line to consult@careeroptionsafrica.co.ke.
The CV must clearly indicate the
duties, responsibilities and agreed performance targets of all positions held
and the immediate supervisor.
Do not attach certificates at this stage nor is a forwarding letter required
