Vacancy: Personal Assistant
Job Ref: WH/PA/1
About our
client: Our client operates a family run 5* boutique hotel in Karen,
Nairobi.
The hotel
has been solely run by the family since inception.
Duties and
Responsibilities
- Reading,
monitoring and responding to email and letters
- Answering
and screening calls appropriately
- Preparing
official correspondence on behalf of the Directors
- Managing
the Director’s electronic diary
- Planning,
organising, preparing documents for meetings, attending meetings and
taking minutes
- Organising
complex travel itineraries
- Planning,
organising and managing events
- Preparing
presentations and drafting communications for the Directors
- Managing
and reviewing filing for the office systems
- Preparing
updates for intranet, typing documents, sourcing and ordering stationery
and office equipment, managing projects, implementing and maintaining
procedures/administrative systems
- Liaising
with staff, suppliers and clients
- Being
involved in decision-making processes
- Delegating
work where required
Qualifications, Skills and Experience
- Relevant
qualification in Administration
- Diploma
in business or law, experience in property management is an added
advantage.
- Minimum
of 5 years of experience in a similar position
- Exceptional
written and oral communication skills
- Excellent
word processing and IT skills, including knowledge of a range of software
packages
- Ability
to work under pressure, tight deadlines and to work on your own initiative
- Good
organisational and time management skills
- Ability
to research, digest, analyse and present material clearly and concisely
- Excellent
interpersonal skills
- Keen
attention to detail, honesty and reliability
- Discretion
and an understanding of confidentiality issues.
- Ability
to work with more than 1 Director
- Ability
to deal with situations in the absence of the Directors
Remuneration: An
attractive salary is on offer dependent on skills, qualifications and
experience.
To apply,
send your CV in word format with a recent photograph of yourself embedded in
the top right hand corner.
Attach an
application letter demonstrating how your skills, experience and qualifications
are transferrable to the role.
All
documentation is to be emailed to info@byappointmentafrica.com, quoting the Job
Reference in the subject header of your mail.
ONLY short listed candidates will be contacted
