Assistant Program Officer Job in Nairobi Kenya

Position: Assistant Program Officer

Job Ref: PCI-280965

Period of performance: June 2016 to May 2017

Location: Nairobi Office

Reports to: Program Director

This is a global research project that aims to develop an evidence base to inform policy, support programmatic interventions, and strategic investments to end FGM/C.

The project is designed to build capacity to develop and improve globally relevant indicators, measurement, and evaluation for documenting, reporting and undertaking research on FGM/C activities.

Description of Duties

The Assistant Program Officer will provide support to the overall FGM/C programme.
 
Under supervision; performs a variety of technical, analytical and administrative support duties (and)
 
To support the delivery and Implementation of Research and capacity building for M & E and any other projects that may arise

Duties will include, but not limited to:

Research and Data management support
  • Conduct literature reviews
  • Gather and research information for program/project from internet, libraries, professional journals, phone research etc.
  • Creating reports, proofreading documents, conducting research, managing files and collecting data.
  • Project Schedule Adherence
  • Project Quarterly Report updates
  • Produce a variety of documents, reports, updates or literature for program/project
Communication support and knowledge management:
  • Prepare written responses to routine enquiries and respond to web-based stakeholder inquiries
  • Handle requests for information and data
  • Collect and input data into database
  • Organize and maintain program/project files and database
  • Develop and update program/project literature, newsletters, guides and other resource material
  • Document archiving and management
  • Disseminate project information to stakeholders
  • Preparation of presentations and reports
General administrative support for the FGM/C programme:
  • Meeting management; Schedule and coordinate meetings, appointments, Prepare agendas and schedules for meetings, Taking Meeting Minutes and Documentation, Prepare meeting materials, including reports, presentations, Attend meetings as required
  • Track all stakeholder engagements and maintain a listserv of all stakeholders
  • Logistics; Support travel and accommodation arrangement for training seminars, conferences and other project related events.
Perform other duties in support of Program as assigned
  • 50% Research and Data management support:
  • 25% General administrative support for Project
  • 20% Communications Support:
  • 5% Perform other duties in support of Program as required
Qualifications:
  • University degree in social science, public health or related field
  • Proven ability to manage multiple projects/activities in a dynamic fast pace environment Superior communication and organization development skills
  • Strong interpersonal skills and ability to work with and manage cross-functional teams
  • Highly proficient with desktop applications such as Microsoft Office Suite, Acrobat Pro, Smartsheet or Microsoft Project (or comparable project management tool), and Internet Explorer including an ability to learn new IT systems
  • Be flexible and keen to learn new skills
  • Project Scheduling Experience
  • Document Control Experience
  • Bilingual (English/French) an added advantage
Interested candidates who fully meet the above requirements should send their applications along with a detailed Curriculum Vitae indicating expected salary and their daytime contact, to eastafricaposting@gmail.com (Subject of the email should be the title of the POSITION APPLIED FOR + JOB REF)

If you are not interested in this opportunity today, please refer any friend or colleague you know that might suit the required profile.

Applications NOT MEETING minimum requirements will not be considered. 
Only shortlisted candidates will be contacted

NOTE: We do not charge any fees for receiving and reviewing applications or for interviews