Administrative
Supervisor
Job
Summary: Supervises clerical staff and participates in their recruitment
and selection. Participates in the coordination of administrative and clerical
work in an office. Performs a variety of administrative and secretarial duties
as required.
Key Duties and Responsibilities
- Assigns
work, provides direction to clerical staff and ensures that assigned tasks
are completed. Ensures effective and appropriate clerical staff coverage.
- Orients
and trains clerical staff.
- Monitors
the performance of staff. Provides feedback on their performance and
conducts performance evaluation.
- Participates
in the recruitment and selection of clerical staff by performing duties
such as advertising vacancies, screening resumes, interviewing applicants
and providing input on selection.
- Evaluates,
develops and recommends office procedures and practices to senior
management. Ensures that approved office policies, practices and
procedures are understood and followed.
- Responds
to outside inquiries about services offered by the organization. Communicates
with other community service agencies and/or ministries regarding client
enrolment in and attendance at programs.
- Performs
a variety of secretarial duties such as drafting and typing routine
correspondence, arranging meetings and taking minutes.
- Tracks
office or program expenditures by recording expenses, alerting the
supervisor to budget overruns and unusual expenses and authorizing
purchases. Maintains a variety of financial records such as petty cash
fund, purchase orders and cheque requisitions. Provides input into budget
formulation.
- Collects,
researches, organizes and summarizes data from a variety of sources and
produces reports such as program status and board reports.
- Maintains
client and program information using spreadsheet and/or database software.
- Produces
ad hoc reports from databases as required by the supervisor by identifying
and organizing the required information, compiling data, designing format,
and printing reports.
- Performs
other related duties as required.
Qualifications:
Education and Knowledge
- A
bachelor’s degree in business or office administration, Human
resource Management or related field.
- Three
(3) years recent related experience, including one (1) year supervisory
experience.
- Candidate
with diploma and extensive experience in Administration can apply
- Experience
in processing work permits for expatriates a must
- Demonstrated
accountability
- Excellent
communication and leadership skills
Applications
quoting the position title with detailed CV, with contact details of 3 referees
including their email addresses (1 of which should be your immediate
supervisor, 1 former supervisor and 1 any other but not a relative) and should
be submitted to recruitment@sheerlogic.co.ke on or before 12th May
2016.
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Administrative Supervisor”