Medecins
Sans Frontieres – Holland, Kenya office is looking for a dynamic candidate to
fill the following position:
Accountant
(AS010 –
Level 6)
1 Position
Based in Nairobi
submitting
monthly accounts in accordance with the Finance Coordinator’s instructions and
MSF protocols to provide accurate, updated financial information; overseeing
the books of the different missions and preparing the project books to be
integrated in the master by the Finance Coordinator
Accountabilities
1.
Maintains and updates cashbook movements for each petty cash box, record all In
and Out, transactions ensure that cashbox balances always reflect the actual
amount of money kept in the cashboxes and, investigate any discrepancy.
2. Ensures
strict compliance with cash control procedures for each cashbox / currency
(daily cash control, weekly cash inventory, reconciliation with Boox together
with the line manager, to ensure reliable and updated financial information.
3. Monitors
cash advances by ensuring that MSF rules and protocols are followed and the
amounts advanced to be duly refunded.
4. Keeps
track of bills/vouchers and other running costs and analyzing the related
information (costs, service contracts ...) to give reliable information about
the mission functioning
5. Ensures
all receipts meet MSF requirements (deadlines, information, signatures ...).
6. Ensures
monthly reports including the accounts report in accordance with MSF
procedures, checking individual entries and preparing the necessary
administrative documents (originals) as a basis for justification and
explanation of payments and receipts made.
7. Checks
the quality of the receipts for check payments
8. Manages
the subaccounts for expats, including sharing a monthly overview of the
balance.
9. Performs
currency exchange operations in accordance with the country's exchange rate
policy.
10.
Prepares the payment of taxes within legal datelines.
11.
Responsible for the processing of BooX peripheral accounting (project and
capital)
- Checks
and validates the accounting of all BooX peripheral accounts (spot check)
- Checks
the quality of the accounting allocations; check the conformity of all the
invoices and other vouchers and ensures they are approved;
- Under
the responsibility of the Finance Coordinator analyses the problems of
cashbox discrepancies and gives technical help to find solutions
12. Ensures
quality check on mission accounting:
- Correct
encoding of salaries
- Follow-up
and matching of internal transfers and advances in the mission
- Carry
out of invoice split for international and local freight invoices
- Management
of the expenses of other missions/sections
- Preparing
OP (payment orders) documents to be sent to HQ
- Validation
and allocation of HQ invoices
- Simulation
encoding
- BooX
HR module encoding
13.
Responsible for filing accounting documents:
- Organizes
financial documents and their annexes (PO/PU/PL)
- Prepares
documents for audits
- Organizes
the scanning of documents
- Archives
mission Financial documents
Education
and Knowledge Required
- Bachelor’s
Degree in Commerce or equivalent profession, CPA or ACCA
- Master’s
degree an added advantage
- Essential
computer literacy (word, excel)
Experience
- At
least 2 years’ experience in a similar position.
- MSF
experience is an added advantage
Languages
- Mission
and local language essential
Competencies
- Results
- Teamwork
- Flexibility
- Commitment
- Stress
Management
Application
Instructions
If you are interested and meet the above requirements, please send your CV indicating 3 referees and a motivation letter to kenya-jobs@oca.msf.org.
The
deadline for this application is Friday, May 13, 2016
Only shortlisted candidates contacted.
