Abba & Wandu Engineers
is a medium-sized civil and structural engineering firm.
The firm wishes to recruit
a highly motivated and results - oriented individual to fill the position of Office Administrator.
The role holder will be
responsible for the management of human resources and accounts of the
firm.
Key Responsibilities
Human resources
- Coordinate
all the recruitment and selection of the firm.
- Interview
job applicants and recommend appropriate candidates in conjunction with
the management.
- Conduct
orientation programmes for new employees.
- Review staff
weekly performance and provide weekly reports to the Partner.
- Administer
salaries and work out leave entitlements.
- Be involved
in staff training, development and promotions.
- Assist in
the preparation of job descriptions.
- Assist and
support the management with the annual performance management process.
- Work with
the management to administer corporate human resource policies and
procedures.
- Maintain and
update employee data and ensure data integrity of the human resource
information systems.
Finance and accounts
- Undertake
the efficient and accurate preparation, input and maintenance of
information and data into the financial systems operated by the firm in
accordance with agreed procedures and regulations.
- Prepare annual
estimates of expenditure, maintain budgetary and inventory controls and
make recommendations to management.
- Be
responsible for complete and accurate recording/receipt of all monies.
- Ensure all
items on orders have been received correctly in liaison with budget
holders.
- Administer
the petty cash fund.
- Ensure
monies are adequately receipted and float replenished and to ensure that
the level of petty cash held is correctly controlled.
- Provide
support to staff on the production of timesheets, travel claims, orders
and any other relevant financial documentation.
- Produce
regular financial reports for appropriate staff as and when required.
- Provide help
and advice to staff as and when required in relation to financial matters
such as non-payment of invoices.
Other duties
- Undertake
any other tasks and responsibilities appropriate to the level of this post
as required.
Job qualifications and core competencies
- Bachelor’s
degree in Business Administration, Human Resources, Finance or a related
field.
- At least one
(1) year experience in human resources, accounts and office
administration.
- Working
experience in MS-Office software, particularly Word and Excel.
- Experience
in preparation of presentations.
- Excellent
written and verbal communication skills.
- Ability to
work with minimum supervision.
- Excellent
organisational skills.
- Excellent
interpersonal skills.
Interested
candidates are encouraged to apply by sending a cover letter and detailed
curriculum vitae to abbaandwanduengineers@gmail.com quoting the position title on
the subject line by Sunday 19th October 2014.
Candidates are also
expected to provide details of current and expected remuneration.
Only short listed candidates will be contacted.
