Assistant Management
Representative
Industry: Service
Location: Nairobi
Salary: Kshs 70,000
- Ensure
processes needed for the quality management system are established,
implemented and maintained via departmental schedules and keeping the
manager updated on daily scheduled commitments.
- Improve the
operational systems, processes and policies in support of the
organization’s mission specifically, support better management
reporting, information flow and management, business process and
organizational planning. Reporting on the performance of the quality
management system and any need for improvement.
- Follow up on
Audit reports with complete information, if required help in typing on the
report and compiling the data analysis. Ensure the closing of the audits
take place as scheduled and the closing reports are submitted on time.
- Assist the
M.R. in following up on the Corrective actions and Preventive actions to
be implemented by the Head of Departments as required.
- Follow up on
Project reports with the team leaders; communicate the Project Action
plans and progress results to the required parties.
- Ensure
efficient communication and follow up on QMS issues that require
interdepartmental coordination by engaging actively with the various heads
of departments. Receive External/Internal Correspondences for the
department, dispatch to appropriate personnel, highlight urgent
correspondences and ensure follow up as required.
- Maintain the
Master List of Documents / Records. Ensure all Files and Documents are
labelled as defined in the QMS. Ensure effective and timely update, issue
and retrieval of any new Document introduced in the System.
- Timely and
effective implementation of the Internal Annual Audit Schedule.
- Conduct
Internal Audits in person as Scheduled in the Annual Audit Schedule.
- Timely
delivery of Reports and analysis of tasks assigned by the Manager.
Qualifications / Skills
- Degree
Holder in Business Administration / Human Resource
- At least 3
years’ proven experience in driving a Quality management system in an
organization and other administrative duties.
- Trained
Internal ISO Quality Auditor and have at least 3 years’ experience in
leading Audits in an Organization.
- Should
possess administrative and analytical skills to able to develop and assist
in presenting effective reviews on departmental monthly reports.
- Excellent
computer skills and proficient in excel, word, outlook, and access
- Should be
able to audit data and report for the Senior Management team in power
point presentations.
- Have good
communication, report writing skills, leadership and decision making
skills.
- Excellent
interpersonal skills and a collaborative management style.
If
you are up to the challenge, posses the necessary qualification and experience,
please send your CV only quoting the job title on the email subject (Assistant
Management Representative-70K) to vacancies@corporatestaffing.co.ke before 25th
October, 2014
Kindly indicate current/last salary on your CV
Kindly indicate current/last salary on your CV
N.B: We do not charge any fee for receiving your CV or for interviewing
Only candidates short-listed for interview will be contacted.
