Food and Agriculture Organization of
the United Nations
Vacancy Announcement No:FAO/28/2014
Vacancy Announcement No:FAO/28/2014
Position Title:Programme
Assistant
Contract Type: National Personnel Project
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 5 months
Duration: 5 months
Eligible Candidates: Kenyans
Anticipated start: Immediately
The position is open to Kenyan Nationals
ONLY.
General Description of Tasks and Objectives to be Achieved
Under the direct supervision of the FAO Officer-in-Charge, and Coordinator for Cash Based Interventions, the Programme Assistant is responsible for providing and contributing to the coordination of, and providing management support to Cash Based Interventions programmes and projects.
General Description of Tasks and Objectives to be Achieved
Under the direct supervision of the FAO Officer-in-Charge, and Coordinator for Cash Based Interventions, the Programme Assistant is responsible for providing and contributing to the coordination of, and providing management support to Cash Based Interventions programmes and projects.
S/he will liaise with programme and project teams
to ensure that thematic, programme and project implementation is carried out in
line with FAO’s corporate goals and strategic focus, as well as with
FAO-Somalia’s internally agreed quality standards.
In particular, the incumbent will:
- Develop CFW reporting tools to be used by implementing partners in
reporting the progress of project activities in the field and for
reconciliation with FAO project coordination office in Nairobi.
- Consult with all key implementing partners of CFW activities on a
regular basis and coordinate the project activities with the partners and
their on-going programs.
- Support the identification, design and execution of cash based
interventions for FAO Somalia operations
- Ensure effective communication among field staff and facilitate
proper/effective coordination of all the infrastructure activities with
the unit head.
- Closely supervise the work of implementing partners on the ground
while ensuring that project activities are running smoothly in order to
ensure timely implementation and accomplishment of the planned CFW project
activities.
- Review all reports on CFW activities submitted by the partners
against the LOA/PA targets and liaise with them to ensure proper
utilization of project funds.
- Compile all relevant and required documents from the field and
initiate payments based on the CFW activities undertaken in the field.
- Assist project managers in reviewing project proposals, ensuring
links with the overall objectives as outlined in the FAO-Somalia’s
strategic and action plans.
- Assist in drafting of tendering documentation for IPs selection
including Evaluation and due diligence.
- Provide support in drafting the Letters of Agreement (LoAs) for the
selected IPs.
- Inception Training of IPs on contractual obligations, voucher
system and MV relationships.
- Reception and management of inception files, liaising with IP s and
relevant colleagues from Information Management Unit (IMU), Finance Unit,
other as applicable.
- Reconciliation of financial reporting against DAs commitments as
released by Finance Unit.
- Review monitoring reports to assess interim impact and causes of
potential bottlenecks in implementation, and report major findings through
structured weekly, monthly and final narrative and financial reports.
- Draft of briefs for FAO HQs, FAOSO senior management, others as
applicable.
- Prepare consolidated final project reports in accordance with
approved reporting formats and submit to the Cash based interventions Unit
coordinator for review and submission to the respective donors.
- Liaise with the Finance unit by preparing Disbursement
authorization (DA) payment requests for processing instalments of
beneficiaries bi weekly payments, Service Providers fees, as well as the
closure of the LoAs.
Key Performance Indicators
Minimum Requirements:
Education: Secondary school education or equivalent commercial school. Bachelor’s degree in BSC in Information Science, Project Management or related science will be an advantage.
Work Experience:
Education: Secondary school education or equivalent commercial school. Bachelor’s degree in BSC in Information Science, Project Management or related science will be an advantage.
Work Experience:
- At least five years of experience in Project M&E, monitoring
methods, data processing and analysis.
- Significant Project experience especially on Cash based
Interventions including Cash for Work and Cash relief will be an advantage
Languages:
- Working knowledge (level C) of the FAO official language used for
communication within the country (English, French or Spanish) and working
knowledge of the local language(s) is required.
IT Skills:
- Ability to effectively use standard office software, such as MS
Office (Windows, Word, Outlook, Excel, Exchange) etc.
- Ability to use accounting software and other information systems
and databases to insert data, make enquiries, retrieve/define ad hoc
reports and analyses and edit results in appropriate format.
Office Management Skills:
- Systematic, well structured and efficient approach to work
assignments.
- Analytical ability, accuracy and consistency.
- Exercise diligence and care in dealing with records and
expenditures.
Interpersonal Communications and
Teamwork Skills:
- The incumbent must possess a cooperative spirit, flexibility and
openness to work in an international environment.
- Tact and courtesy.
- Ability to establish and maintain effective working relationships
with people of different national and cultural background.
To Apply:
Send your application to:
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/28/2014 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) availablehttp://www.fao.org/employment/irecruitment-access/en/.
Send your application to:
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/28/2014 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) availablehttp://www.fao.org/employment/irecruitment-access/en/.
E-mail is the preferred means of receipt and the
application should be sent to HR-Somalia@fao.org
Applications must be received by the deadline.
Applications must be received by the deadline.
Deadline for Application: 12
August 2014
Late applications will not be considered.
Only short listed candidates meeting all essential qualifications will be contacted.
Only short listed candidates meeting all essential qualifications will be contacted.