Position: Field
Logistics and Administration Assistant
Responsible to: Field Logistician -
Dadaab
Location: Dadaab
Closing Date: 11th July, 2014
The Position: Under the responsibility of the Field
Logistician and with functional links with the Field Administrator, the Field
Logistics and Administration Assistant will assist in the smooth running of the
logistic activities and in the management of accounts and cash flow in
compliance with Handicap International's internal regulations.
He/she will be responible for :-
1. Guaranteeing that the accounts are
kept in good order by
- Temporarily representing the Field Administrator when he/she is away on business or on leave.
- Assisting the Field Administrator in period-end closing procedures.
2. Managing the cash flow
- Disbursing payments on behalf of HI in field station level.
- Making sure that the cash box has enough cash so as to ensure continuous support to project activities
3. Carrying out general administrative
duties
- Monitoring deductions of annual leave and other absences.
- Drawing up all temporary and casual employment contracts for validation
4. Continuous updating of Purchase
Service Request (PSR) Monitoring Chart
- Updating the purchase monitoring chart.
- Updating the supplier database.
5. Assisting in the procurement of goods
and services
- Representing the Field Logistics Officer in his absence
- Participating in setting the procurement plan in collaboration with Field logistician and project staff.
6. Responsible for travel
requirements,bookings and accommodation
7. Responsible for compound management
- Ensuring the general cleanliness of the compound
- Ensuring that all necessary repairs in the compound are done
8. Assisting in the implementation of the
equipment and stores management and maintenance
9. Supervision, mentoring and training of
the cleaners and gardener
Qualifications and skills required
- Diploma in Purchasing and Supplies with at least 2 years practical experience in logistics or any other relevant Diploma with at least 3 years practical experience in Logistics
- At least 2 years experience working with an International NGO
- Proven experience in cash management and general administrative duties
- Should possess the following attributes organization skills ,team player, communication, problem solving, innovative, attention to details and cost conscious
If you feel you
are the right candidate for this position, kindly send your application along
with an up-to-date CV and 3 referees with their current official contacts by
email to recruit06@handicap-international.or.ke
The email
subject line should be marked: “Application
for Field Logistics and Admin Assistant – Dadaab position”
Handicap
International is an Equal Opportunity Employer - Females and Persons with
Disabilities are encouraged to apply
