Job Description: Accountant -
Payables
Reports to:
Senior Accountant
Direct Reports: nil
The person is
expected to be of high integrity, mature and honest.
Key
Responsibilities
·
Ensure payments are made to suppliers consistently, accurately
and within credit terms. Verify invoices against contract terms and other
agreements
·
Review transactions for completeness and accuracy including
proper authorization for payment processing.
·
Prepare payment vouchers.
·
Set up, monitor and perform reconciliations and accruals on a
monthly basis for major suppliers paid by standard voucher
·
Support the monthly accounting closing process to ensure
accurate and timely financials.
·
Review accounting controls and processes, suggest improvements
and help implement and support any changes.
·
Ensure all corporate and normal business and ethical standards
are closely adhered to and correct any deviations encountered and ensure
appropriate controls are administered.
·
Ensuring that all documentation relating to payments are in
accordance with all regulations and maintain a very high level of vigilance
·
Answer supplier queries on invoices & payments
·
Verify vendor accounts by reconciling monthly statements and
related transactions.
·
Reconciles Accounts Payable on a monthly basis (including Down
payment Requests)
·
Reconcile processed work by verifying entries and comparing
system reports to balances.
·
Monitoring customer account details for non- payments, delayed
payments and other irregularities
·
Prepare and disburse accounts payable checks and process and
record invoices for timely and accurate payments.
·
Maintain the vendor/supplier files and monitor the accounts to
ensure payments are up to date.
·
Ensure statutory cheques/payments are prepared and issued out on
time to avoid penalties
·
Perform reconciliation for sampled balance sheets accounts
·
Perform analysis on fuel to ensure fuel is economically utilized
and no fraud is done
·
Strong involvement in the physical receipt of deliveries by
suppliers before being transferred to the store
·
Participate actively during stock taking
·
Filing of supplier invoices and vouchers and answering all
queries relating to payables acclivity
·
Liaison with Credit control colleagues on cheque swap
Critical
competencies
Personal
Attributes
·
Attention to detail: shows strong concern for accuracy, detail
and timeliness
·
Integrity and compliance : committed to high ethical standards
and upholds policies
·
Flexibility : adapts comfortably to a wide variety of people
and situations
·
Passion to service delivery.
·
Communication and Interpersonal Skills
·
Relationship building : works to build close relationships and
teamwork with business managers in all departments
·
Presentation skills : communicates clearly and confidently by
written and verbal means
Organisation and
Leadership
·
Planning : organises time efficiently with the ability to
prioritize
·
Organisation: keeps clear records and produces detailed action
plans. Maintains reports and gives feed back on time
·
Monitoring and control: closely monitors performance and gives
prompt feed back to internal contacts & management.
Application
Process
Interested
candidates are invited to strictly email their cover letter and CV, clearly
detailing their current remuneration and expectations to
recruitment@odumont.com before end of day 30th November 2013.
Only short listed
candidates will be contacted
