Vacancy: Junior
Travel Assistant - SC 3
Under the overall supervision of the Officer in Charge (O.I.C.)
FAO Somalia and the direct supervision of the Senior Administrative Officer, to
provide support to office operations performing a variety of standard
administrative and travel processes ensuring high quality and accuracy of
work.
·
Prepare Travel Advances in GRMS - Global resource management
System
·
Follow up on all Mission Travel Claims for staff and
international Consultants.
·
Make arrangements of travel and hotel reservations, preparation
of travel authorizations, and ensures preparation of arrival of VIPs and
coordinates their reception at the airport;
·
Make arrangement of training venue and accommodation for the
participants to trainings/workshops/seminars/meetings;
·
Arrangement and follow up of issuance of Travel Authorizations
by Headquarters;
·
Prepare requests for travel visas, and follow-up for their
issuance from the Ministry of Foreign Affairs. Ensure completion of Security
Requirements by Traveler;
·
Collection of information for DSA, travel agencies and other
administrative surveys;
·
Maintenance of the filing system ensuring safekeeping and
accuracy of travel documents and materials;
·
Control all Travel Expenses Claim ensuring signature of traveler
& Budget Holder or approving officer, adequacy of supporting documents, and
compliance with authorized final itinerary;
·
Extraction of data from various sources and cost analysis of
travel services to units;
·
Research and retrieval of statistical data from internal and
external sources; preparation of statistical charts, tables and reports on
travel operations;
·
Assist in the preparation of budget for travel, meetings,
workshop events, and provision of information for audit;
·
Manage living allowances for international consultants
·
Manage Danger pay for international staff and consultants
·
Perform other related duties as required.
Minimum Requirements
Education:
Secondary school education or equivalent commercial school.
Diploma level education, including or supplemented by courses in
general administration/travel operations or related training will be an
advantage.
Work Experience:
Two years of clerical, administrative, logistics and travel
operations experience.
Languages:
Working knowledge (level C) of the FAO official language used
for communication within the country (English, French or Spanish) and working
knowledge of the local language(s) is required.
IT Skills:
Ability to effectively use standard office software, such as MS
Office (Windows, Word, Outlook, Excel, Exchange) etc.
Ability to use accounting software and other information systems
and databases to insert data, make enquiries, retrieve/define ad hoc reports
and analyses and edit results in appropriate format.
Office Management Skills:
Systematic, well structured and efficient approach to work
assignments.
Analytical ability, accuracy and consistency.
Exercise diligence and care in dealing with records and
expenditures.
Interpersonal Communications and Teamwork Skills:
The incumbent must possess a cooperative spirit, flexibility and
openness to work in an international environment.
Tact and courtesy.
Ability to establish and maintain effective working
relationships with people of different national and cultural background.
How to Apply:
Candidates are requested to submit a covering letter quoting the
Position Title and Vacancy Announcement No. FAO/121/2013 along with their
current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available http://www.fao.org/employment/irecruitment-access/en/
E-mail is the preferred means of receipt and the application
should be sent to HR-Somalia@fao.org
Applications must be received by the deadline.
Late applications will not be considered.
Only short listed candidates meeting all essential
qualifications will be contacted.
