ACTED Kenya Job Opportunities
Department: Logistics
Contract Duration: Open ended
Duty Station: Nairobi
ACTED is an independent international, private, non-partisan and
non-profit organization that operates according to principles of strict
neutrality, political and religious impartiality, and non-discrimination.
ACTED was created in 1993 to support populations affected by the
conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30
countries worldwide, with over 200 international and 4000 national staff.
ACTED sectors of intervention include emergency relief, food
security, health promotion, economic development, education & training,
microfinance, local governance & institutional support, and cultural
promotion.
ACTED Kenya/Somalia is looking for experienced self-driven and
self-oriented professionals to fill the following positions;
Capital Logistics Officer
Reporting to the Country Director, her/his duties will include:
·
Responsible for direct management of the logistics staff in
Kenya/Somalia and coordinate the logistics department in the area offices in
liaison with the Area Coordinators.
·
Ensure training and capacity building for logistics team members
in order to increase the level of technical ability and skills within the
department;
·
Organize the Logistics Department’s work plan.
·
Ensure that procurement is conducted in compliance with ACTED’s
procedures, and donor and host country regulations.
·
Accountable for all program inventories in the mission.
·
Responsible for management of stocks and supplies.
·
Ensure the safety and the effective use of all ACTED assets and
property in the mission.
·
To ensure proper utilization, maintenance and follow up of the
ACTED fleet.
·
To control and manage the cost of the fleet (fuel, maintenance
and repair).
·
Set up, manage and ensure effective use of the entire
telecommunications and IT system.
·
Responsible for the logistic aspects of security in ACTED
Kenya/Somalia and support the Country Director on security issues.
·
Responsible for complying with all the reporting requirements
within the various sub departments to the country department team, HQ as well
as donor requirements within the FLAT process.
·
Purchase contracts follow up and control of all necessary
supporting documents from area offices.
·
Assets file updated with all necessary supporting documents
(vouchers, technical manuals, repair documents).
Qualifications/Skills Required
·
Bachelor degree in purchasing Supply Management or Chartered
Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store,
logistics management or equivalent.
·
At least 4 years relevant experience in procurement and
logistics management in INGOs.
·
Computer literate and with excellent IT Knowledge.
·
Excellent interpersonal skills and demonstrated ability to
establish effective work relations at all levels,
·
Strong people management and leadership skills;
·
Excellent communication skills.
·
Strong analytical and conceptual skills.
·
Experience in providing inputs to proposals and donor reports in
procurement and logistics.
·
Demonstrated experience in overall responsibility and
accountability for the logistical management of an organization.
·
Ability to manage varied workloads, and deal constructively with
stress and working long hours.
·
Proven ability to prioritize tasks, meet deadlines and work with
limited supervision, pro-active and a good team-player.
·
Being conversant in Somali language will be considered an
advantage.
Capital Procurement Officer
Reporting to the Capital Logistics Officer, her/his duties
include:
·
Responsible for the procurement of goods and services ensuring
full compliance with ACTED’s procurement procedures.
·
Perform efficient, transparent and timely procurement of goods
and equipment for ACTED programmes in Kenya and Somalia.
·
Coordinate the delivery of items to the requester.
·
Maintain a database of local suppliers.
·
Support other ACTED countries (e.g. Sudan, Uganda, DRC) perform
efficient, transparent and timely procurement of goods and services and
delivery for their programmes by providing offers or conducting tenders on
their behalf.
·
Perform other duties requested by his/her supervisor
Qualifications/Skills Required
·
Higher Diploma in Purchases and Supplies Management or
equivalent from a recognized Institution.
·
Strong team player of high integrity, pleasant personality,
ability to work under limited supervision and meet strict deadlines.
·
Computer literate and with excellent IT Knowledge.
·
Above three years work experience in procurement preferably in
an NGO.
·
Previous experience with donor’s procurement procedures will be
considered an advantage.
·
Strong people management and leadership skills;
·
Good public Relations with strong negotiation skills.
·
Being conversant in Somali language will be considered an
advantage.
Capital Fleet and Assets Officer
Reporting to the Capital Logistics Officer, her/his duties
include:
·
Organize the allocation and daily availability of vehicles;
·
Establish tools for vehicles follow-up: log books, technical
check-ups etc.
·
Ensure the maintenance of and undertake a monthly inventory of
the vehicle pool;
·
Calculate and check the monthly cost of each vehicle (fuel
consumption, repairs) in coordination with the CFO.
·
Elaborate and follow a timetable of stock delivery for projects.
·
Complete and file waybills.
·
Ensure administrative and custom requirements are adhered to.
·
Organize the installation of communication equipment:
telephones, HF and VHF radios;
·
Ensure the maintenance and undertake a monthly inventory of
communication equipment;
·
Calculate and check the monthly communication cost of each base
(telephones, e-mail, Internet) in coordination with the CFO.
·
Organize the installation of equipment: generators, solar
panels, etc;
Qualifications/Skills Required
·
Higher Diploma in Logistics, Fleet Management or equivalent from
a recognized institution.
·
Three years experience in logistics sector and at least two
years in fleet management.
·
Strong team player of high integrity, pleasant personality,
ability to work with limited supervision and meet strict deadlines.
·
Strong people management and leadership skills;
·
Computer literate and with excellent knowledge of MS Office.
·
Valid driving licence and certificate of Good conduct
·
Good public relations with strong negotiation skills.
·
Being conversant with Somalia language will be an added
advantage
Application Procedure
Qualified persons with the required skills are invited to submit
their applications accompanied by detailed curriculum vitae, three work related
referees, contacts and expected salary to kenya.jobs@acted.org
Kindly note that due to the urgency of the position, CVs will be
shortlisted on on-going basis.
ACTED reserves the right to hire prior to the application
deadline.
Please note that only the shortlisted candidates will be
contacted.
ACTED is an Equal Opportunity Employer, qualified female
applicants are highly encouraged to apply.
For more information, please visit our website atwww.acted.org
