Vacancy: Nairobi - Managed Programmes Officer
Team / Programme: Programme Operations
Location: Nairobi
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post
may require the post holder to have regular contact with or access to children
or young people
Role Purpose:
The Nairobi - Managed Programmes Officer supports the
Coordinator in the overall management of partner implemented SC funded
programmes.
These programmes are implemented in various parts of the country
and currently cover the technical areas of Child Protection, School Health and
Nutrition, Child Rights Governance and Inclusive Quality Basic Education.
S/he provides support to the effective delivery and development
of these programmes.
When required by the line manager the Nairobi-Managed Programmes
Officer will represent Save the Children with all relevant government
authorities, INGOs and NGOS, and visitors.
He/she will ensure that programme implementation and operations
are managed in accordance with Save the Children’s policies and its Mission,
Vision and Values.
Scope of Role:
Reports to: Nairobi - Managed Programmes Coordinator
Dimensions: Save the Children has supported children in Kenya
since before its Independence in 1963 and has had a consistent operational
presence in the country since 1984.
We provide support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners. Current programming focuses on child protection, child rights
governance, education, Health, HIV/AIDS, livelihoods, nutrition and WASH.
Save the Children has an operational presence in Dadaab Refugee
Camp, Garissa, Mandera, Meru and Wajir.
Currently, we have a staff complement of approximately 260 staff
and a confirmed budget of approximately US$18 million this year.
Staff directly reporting to this post: SHNP Programme Assistant.
Key Areas of Accountability:
Strategic Programme Management
·
Contribute to the development, review and revision of the
partner implemented programme strategy. This will include participating in
country child rights situational analysis, providing input and feedback on
revised Country Strategy Plans and Thematic Programme Plans in coordination
with the line manager
·
Participate in development of proposals to ensure compliance
with strategic plan
·
Liaise with the Programme Development and Quality (PDQ) team to
receive technical support, M&E, documentation of best practices and
advocacy – as well as participation in development of concept papers and
project proposals.
·
Support the Programme Coordinator in planning and project cycle
management to ensure successful project implementation of all projects
Quality Programme Implementation, Management and Reporting
·
Ensure that appropriate and timely support is requested from
technical advisers and programme quality teams for program design and strategy,
M&E, advocacy and planning.
·
Contribute to strategy and proposal development within the area
under the overall leadership of the Programme Development and Quality team. In
coordination with line manager, responsible for ensuring that proposals are
relevant, contextualized and inclusive of all required support and staffing
costs at the field level.
·
Ensure that the programmes as implemented by partners are
appropriately monitored reviewed and evaluated on a continuous basis according
to organisational quality standards and in coordination with the Programme
Development and Quality team.
·
Ensure understanding and participation in all aspects of
programme cycle management are in place ensuring lessons learned are taken into
account for SC and the partners.
·
Support external visits from Save the Children and other key
stakeholders in collaboration with relevant teams within SC Kenya office.
Budget Management
·
Together with the Programme Coordinator support the preparation
of quarterly and annual project budgets
·
Assist the line manager in effective financial management of
Nairobi based programmes, including phasing of budgets as per work plans,
monthly review of spend reports, identification of errors and required
re-classes
·
Ensure effective and efficient utilization of project resources
and assets for intended purpose
Reporting:
·
Assist in the production of all reports by SC and partners and
that they are produced in accordance with specific project/donor requirements
and within set time lines for all projects
·
Review partner reports to ensure high quality standards are met,
prior to submission to the Programme Coordinator
·
Proactively liaise with the Programme Development and Quality
team and the Reporting Coordinator to ensure that they develop and implement
capacity building plans for partner programme teams to improve reporting
quality and compliance with donor regulations and formats.
Partner Management
·
Work closely with partner organisations to support them through
involvement in project planning, implementation, monitoring, reporting and
evaluation to achieve in partnership all of the stated accountabilities as
noted above .
·
Collaborate the relationship between Awards Finance Officer and
relevant partner staff to promote financial reporting.
·
Coordinate with the National Partnerships and Children’s Sector
Coordinator to ensure timely agreements are made and updated and all required
documentation is shared between SC and the partners
·
Ensure capacity development needs are identified with partners
and plans for implementation are shared for action
Representation Accountabilities
Establish, maintain, and improve active and regular working
relationships and take a joint role in representing the principles and work of
SC to representatives of other organizations (UN, NGOs, INGOs, counterparts,
donors, government authorities etc) who are working and visiting the Programme
Skills and Behaviours (our Values in Practice)
Accountability:
·
Holds self accountable for making decisions, managing resources
efficiently, achieving and role modelling Save the Children values
·
Holds the team and partners accountable to deliver on their
responsibilities - giving them the freedom to deliver in the best way they see
fit, providing the necessary development to improve performance and applying
appropriate consequences when results are not achieved
Ambition:
·
Sets ambitious and challenging goals for themselves (and their
team), takes responsibility for their own personal development and encourages
others to do the same
·
Widely shares their personal vision for Save the Children,
engages and motivates others
·
Future orientated, thinks strategically
Collaboration:
·
Builds and maintains effective relationships, with their team,
colleagues, members and external partners and supporters
·
Values diversity, sees it as a source of competitive strength
·
Approachable, good listener, easy to talk to
Creativity:
·
Develops and encourages new and innovative solutions
·
Willing to take disciplined risks
Integrity:
·
Honest, encourages openness and transparency
Qualifications and Experience
·
Diploma in an area of social development or equivalent, with
Bachelors degree preferred
·
Recommended a minimum of 2 years management experience in
programme implementation and operations.
·
Technical expertise and implementation experience in at least
two of Save the Children’s current programming thematic areas: child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
·
Excellent understanding of child rights programming approaches
·
Knowledge of civil society networks in Kenya that focus on child
rights issues – and experience of working with these networks on programming
and/or advocacy for children preferred.
·
Demonstrable experience of working with partner sub-grants with
a variety of donors preferred.
·
Skills and experience in report writing, M&E and budget
monitoring are essential.
·
Highly developed interpersonal and communication skills
including influencing, negotiation and coaching
·
Highly developed cultural awareness and ability to work well in
an international environment with people from diverse backgrounds and cultures
·
Familiarity with programming in the local cultural context,
local government and local languages is a distinct advantage.
·
Strong results orientation, with the ability to challenge
existing mindsets
·
Experience of solving complex issues through analysis,
definition of a clear way forward and ensuring buy in
·
Ability to present complex information in a succinct and
compelling manner
·
Ability and willingness to dramatically change work practices
and hours, and work with incoming surge teams, in the event of emergencies
·
Fluency in English, both verbal and written
·
Commitment to Save the Children values
How to Apply
The application process is now open and will close on 30th
September 2013 at 5.00 p.m.
To apply for this position, please send a short cover letter and
CV to Kenya.jobapplications@savethechildren.org indicating the position title
on the subject line.
