Vacancy: Nairobi - Managed Programmes
Coordinator
Team / Programme: Programme Operations
Location: Nairobi
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post
may require the post holder to have regular contact with or access to children
or young people
Role Purpose:
The Nairobi-Managed Programmes Coordinator leads the overall
management of partner implemented SC funded programmes.
These programmes are implemented in various parts of the country
and currently cover the technical areas of Child Protection, School Health and
Nutrition, Child Rights Governance and Inclusive Quality Basic Education.
S/he provides coordination to enable the effective delivery and
development of these programmes.
When required by the line manager the Nairobi-Managed Programmes
Coordinator will represent Save the Children with all relevant government
authorities, INGOs and NGOS, and visitors.
He/she will ensure that programme implementation and operations
are managed in accordance with Save the Children’s policies and its Mission,
Vision and Values.
Scope of Role:
Reports to: Programme Operations Manager
Dimensions: Save the Children has supported children
in Kenya since before its Independence in 1963 and has had a consistent
operational presence in the country since 1984.
We provide support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners.
Current programming focuses on child protection, child rights
governance, education, Health, HIV/AIDS, livelihoods, nutrition and WASH.
Save the Children has an operational presence in Dadaab Refugee
Camp, Garissa, Mandera, Meru and Wajir.
Currently, we have a staff complement of approximately 260 staff
and a confirmed budget of approximately US$18 million this year.
Staff directly reporting to this post: Nairobi-Managed
Programmes Officer.
Key Areas of Accountability:
Strategic Programme Coordinated Management
·
Contribute to the development, review and revision of the
partner implemented programme strategy. This will include participating in
country child rights situational analysis, providing input and feedback on
revised Country Strategy Plans and Thematic Programme Plans in coordination
with the line manager
·
Participate in development of proposals to ensure compliance
with strategic plan
·
Liaise with the Programme Development and Quality (PDQ) team to
develop plans for technical support, M&E, documentation of best practices
and advocacy – as well as concept papers and project proposals for programme
development
·
Support the Programme Officer in planning and project cycle
management to ensure successful project implementation of all projects
Quality Programme Implementation, Management and Reporting
·
Responsible for coordination of SC’s Nairobi-managed programmes
and for the coordinated implementation of programmes, grants and awards in
accordance with SC’s strategies and policies for quality programming in liaison
with line manager.
·
Ensure that the Programme Officer receives appropriate and
timely support from technical advisers and programme quality teams for program
design and strategy, M&E, advocacy and planning.
·
Contribute to strategy and proposal development within the area
under the overall leadership of the Programme Development and Quality team.
Responsible with line manager for ensuring that proposals are relevant,
contextualized and inclusive of all required support and staffing costs at the
field level.
·
Ensure that the programmes are appropriately monitored reviewed
and evaluated on a continuous basis according to organisational quality
standards and in coordination with the Programme Development and Quality
team.
·
Support external visits from Save the Children and other key
stakeholders in collaboration with relevant teams within SC Kenya office
·
Ensure appropriate systems for all aspects of programme cycle
management are in place ensuring lessons learned are taken into account.
Provide quality feedback and follow up to Awards Management teams during
program kick-off and close out meetings.
Budget management
·
Together with the Programme Officer prepare quarterly and annual
project budgets
·
Assist the line manager and Awards finance staff in effective
financial management of Nairobi based programmes, including phasing of budgets
as per work plans, monthly review of spend reports, identification of errors
and required recharges
Reporting:
·
Ensure all reports are produced in accordance with specific
project/donor requirements and within set time lines for all projects
·
Manage finalisation of donor reports, including review and
verification of financial reports and confirmation of accuracy and consistency
between narrative and financial reports.
·
Review reports to ensure high quality standards are met, prior
to submission to the Programme Operations Manager
·
Proactively liaise with the PDQ team and the Reporting
Coordinator to ensure that they contribute effectively to ensuring the
production of quality reports and documentation of programmes.
·
Proactively liaise with the Programme Development and Quality
team and the Reporting Coordinator to ensure that they develop and implement
capacity building plans for field-based programme teams and partners to improve
reporting quality and compliance with donor regulations and formats.
Partner Management
·
Work closely with partner organisations in the course of project
planning and implementation through on-going support and set monitoring visits
·
Work with the National Partnerships and Children’s Sector
Coordinator on partner agreements, financial and narrative reporting and
required capacity building for the partners
·
Enable effective and efficient utilization of project resources
and assets for intended purpose through the partners
Staff Management, Mentorship, and Development
Manage the performance of the Programme Officer through:
·
Effective use of the Performance Management System including the
establishment of clear, measureable objectives, ongoing feedback, periodic
reviews and fair and unbiased evaluations;
·
Coaching, mentoring and other developmental opportunities;
·
Recognition and rewards for outstanding performance;
·
Documentation of performance that is less than satisfactory,
with appropriate performance improvements/workplans
Representation Accountabilities
·
Establish, maintain, and improve active and regular working
relationships and take a joint role in representing the principles and work of
SC to representatives of other organizations (UN, NGOs, INGOs, counterparts,
donors, government Authorities etc) who are working and visiting the Programme
Skills and Behaviours (our Values in Practice)
Accountability:
·
Holds self accountable for making decisions, managing resources
efficiently, achieving and role modelling Save the Children values
·
Holds the team and partners accountable to deliver on their
responsibilities - giving them the freedom to deliver in the best way they see
fit, providing the necessary development to improve performance and applying
appropriate consequences when results are not achieved
Ambition:
·
Sets ambitious and challenging goals for themselves (and their
team), takes responsibility for their own personal development and encourages
others to do the same
·
Widely shares their personal vision for Save the Children,
engages and motivates others
·
Future orientated, thinks strategically
Collaboration:
·
Builds and maintains effective relationships, with their team,
colleagues, members and external partners and supporters
·
Values diversity, sees it as a source of competitive strength
·
Approachable, good listener, easy to talk to
Creativity:
·
Develops and encourages new and innovative solutions
·
Willing to take disciplined risks
Integrity:
·
Honest, encourages openness and transparency
Qualifications and Experience
·
Bachelor’s degree in an area of social development or
equivalent.
·
Recommended a minimum of 5 years management experience in
programme implementation and operations.
·
Technical expertise and implementation experience in at least
two of Save the Children’s current programming thematic areas: child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
·
Excellent understanding of child rights programming approaches
·
In-depth knowledge of civil society networks in Kenya that focus
on child rights issues – and experience of working with these networks on
programming and/or advocacy for children.
·
Demonstrable experience of managing multiple partner sub-grants
with a variety of donors.
·
Skills and experience in report writing, M&E and grant
management are essential.
·
Highly developed interpersonal and communication skills
including influencing, negotiation and coaching
·
Highly developed cultural awareness and ability to work well in
an international environment with people from diverse backgrounds and cultures
·
Familiarity with programming in the local cultural context,
local government and local languages is a distinct advantage.
·
Strong results orientation, with the ability to challenge
existing mindsets
·
Experience of proactively solving complex issues through
analysis, definition of a clear way forward and ensuring buy in
·
Ability to present complex information in a succinct and
compelling manner
·
Ability and willingness to dramatically change work practices
and hours, and work with incoming surge teams, in the event of emergencies
·
Fluency in English, both verbal and written
·
Commitment to Save the Children values
How to Apply
The application process is now open and will close on 30th
September 2013 at 5.00 p.m.
To apply for this position, please send a short cover letter and
CV toKenya.jobapplications@savethechildren.org indicating
the position title on the subject line.
