The Independent
Policing Oversight Authority (IPOA) is a State Authority created under an Act
of Parliament No. 35 of 2011 which provides for civilian oversight of work of
the police.
IPOA has various
vacancies and would like to inform interested members of the public to apply:
Business Services
Department
Head of Security
Services
Grade 3
Ref: IPOA 07/08/13
Reporting to the
Deputy Director Business Services, the jobholder will be responsible for
providing wide leadership and direction in all areas of security, loss control,
security best practices and security programs.
The jobholder
will also be responsible for:
·
Assist with preparation and implementation of departmental
budgets and annual work plans
·
Develops and implements short and long range organizational
goals, objectives, strategic plans, policies,standards and operating
procedures;
·
monitors and evaluates effectiveness, and effects changes
required for improvement that will ensure the highest level of security for
IPOA staff and assets and the lowest risk of loss and liability to the
organization.
·
Monitors security conditions and conduct from both external and
internal sources, and advise administration on appropriate risk mitigation
strategies.
·
Develops and implements
a security training strategy for the departmental staff and ensures appropriate
steps are taken to ensure wide security compliance.
·
Ensure appropriates security screening of visitors to
Authority`s offices
·
Oversees and provides direction for major security related
projects and physical security technologies including but not limited to;
various card key access systems, alarm systems, video surveillance
systems,security services, and
various other related systems.
·
Oversees and directs security efforts across the organisation to identify security initiatives and
standards and Provides technical expertise and facilitates implementation.
·
Interprets security laws, regulations, and contract
requirements; directs subordinates in enforcing compliance;and maintains
relationships with law enforcement and regulatory agencies, and other
issuers of security requirement.
·
Liaising with these agencies on matters touching on Authority’s
internal and external security issues.
The successful
candidate will have
·
a Bachelor’s degree in any field and a Masters’ degree in
security related discipline or have undertaken a one year National Defence
course at National Defence Staff College based in Karen Nairobi;
·
with at least 7 years of professional experience in Security
Management and must be of the rank of a Colonel and above in the millitary.
Chief Accountant
Grade 4
Ref: IPOA 36/08/13
Reporting to the
Deputy Director Business Services, the jobholder will be responsible for
Ensuring prompt release of funds for operations and Controlling vote book
through continuous reconciliation of expenditure against allocated budgets.
The jobholder
will also be responsible for:
·
Assist with preparation of the departmental annual budgets and
work plans
·
Preparing, monthly, quarterly management reports, and annual
financial statements up to audited accounts
·
Collating and preparing global annual budgets with detailed explanatory
notes
·
Supervising custody of accountable documents and records
·
Facilitating budget re-allocation for the various IPOA Units
·
Coordinating cash count to detect any anomalies
·
Ensuring timely monthly bank reconciliations of expenditure
against allocated budget
·
Ensuring bank reconciliation of expenditure against allocated
budget
·
Ensuring timely payment of suppliers, service providers, and
statutory payroll staff deductions
·
Ensuring prompt expenditure and revenue controls and reviewing
budget re-allocation and supplementary requests
The successful
candidate will have
·
a Bachelor’s degree in Commerce (Accounting Option) and
CPA-K/ACCA or equivalent with 5 years’ working experience.
·
They will also have experience in budget development and
budgetary controls including variance analysis, preparation of financial
statements up to audited accounts, project appraisal and development skills as
well as a thorough knowledge of public procurement regulations.
·
The candidate will also have excellent computer skills with
expertise in the usage of a variety of accounting software packages (e.g.
ACCPac, Sun, SAGE, QuickBooks etc).
·
Membership to relevant professional body is a must.
Finance Officer
Grade 5
Ref: IPOA 09/08/13
Reporting to the
Deputy Director Business Services, the jobholder will be responsible for
ensuring compliance with accounting standards, policies, regulations and
designing and implementing effective management and accounting system of
revenue collection.
The jobholder
will also be responsible for:
·
Maintaining effective budgetary controls, cost accounting and
internal control systems and procedures and carrying out operational
performance analysis
·
Preparing cash flow forecasts and other finance forecast
statements
·
Administering AIE's
and requests for supplementary funds
·
Providing accurate and timely management accounting reports and
business performance data
·
Ensuring proper maintenance of assets and depreciation schedules
·
Supervising management of petty cash float
·
Ensuring proper maintenance of assets and depreciation schedules
The successful
candidate will have
·
a Bachelor’s degree in Commerce (Accounting Option) and
CPA-K/ACCA or equivalent with 3 years’ work experience.
·
They will also have experience in preparation of financial
statements up to audited accounts, as well as a thorough knowledge of public
procurement act and regulations.
·
The candidate will also have excellent computer skills with expertise
in the usage of a variety of accounting software packages (e.g. ACCPac, Sun,
SAGE, QuickBooks etc).
·
Membership to relevant professional body will be an added
advantage.
Administration Officer
Grade 5
Ref: IPOA 10/08/13
Reporting to the
Deputy Director Business Services, the jobholder will be responsible for
Implementing policies for all administrative functions.
The jobholder
will also be responsible for:
·
Assist with preparation and implementation of departmental
budgets and annual work plans
·
Ensuring that Authority’s assets are promptly secured through
tagging and comprehensively insured
·
Custodian of car logbooks, spare car keys
·
Developing and implementing policies for all administrative
functions
·
Reviewing office accommodation and office allocation to staff
·
Controlling and monitoring use of official motor vehicles by
authorizing motor vehicle movements through work-tickets, maintenance of
accurate transport records, and ensuring regular and scheduled preventative
maintenance
·
Supervise transport staff and allocate appropriate duties
·
Ensuring that offices and other facilities are kept clean to the
highest standards, and that provision of staff tea and drinking water are
served on time
·
Ensuring timely repairs and maintenance of office facilities,
including equipment and furniture
·
Maintaining an inventory and status of equipment and furniture
in houses allocated to staff and condition of its contents and Coordinating the
provision of mailing , registry services and office utilities
·
Liaison with landlords on general maintenance of common office
areas
·
Supervise issue of fuel orders/fuel card, and preparing fuel
consumption reports on monthly basis
·
Preparing timely and accurate quarterly and annual management
reports
The successful
candidate will have
·
a Bachelor of Arts degree or equivalent and a Diploma in
Business administration
·
3 years work experience in administration in a busy and large
public or corporate organisation.
Network Administrator
Grade 7
Ref: IPOA 11/08/13
Reporting to the
Head ICT, the jobholder will be responsible for maintaining computing
environment by identifying network requirements; installing upgrades;
monitoring network performance.
The jobholder
will also be responsible for:
·
Establishes network specifications by conferring with users;
analyzing workflow, access, information, and security requirements; designing
router administration, including interface configuration and routing protocols.
·
Establishes network by evaluating network performance issues
including availability, utilization, throughput, good put, and latency;
planning and executing the selection, installation, configuration, and testing
of equipment; defining network policies and procedures; establishing
connections and firewalls.
·
Maintains network performance by performing network monitoring
and analysis, and performance tuning; troubleshooting network problems;
escalating problems to vendor.
·
Secures network by developing network access, monitoring,
control, and evaluation; maintaining documentation.
·
Upgrades network by conferring with vendors; developing,
testing, evaluating, and installing enhancements.
The successful
candidate will have
·
a Diploma in Information Management Systems, computer Science or
its equivalent from a recognized institution.
·
Network Performance Tuning, LAN Knowledge, Network Design and
Implementation, Problem Solving, Strategic Planning, Multi-tasking, Quality
Focus, Coordination, Technical Understanding, Quick Study, Technical Zeal
and
·
2 years relevant working experience with a reputable
organization.
·
Those with degree qualifications in related area will have and
added advantage.
System Administrator
Grade 6
Ref: IPOA 12/08/13
Reporting to the
Head ICT, the jobholder will be responsible for Coordinating with users
regarding the use of software packages and equipment; assists with utilization
of packages, software package applications or programs; identifies, reviews and
recommends software and/or equipment to meet user needs; answers questions or
resolves problems.
The jobholder
will also be responsible for:
·
Writing updates and/or reviews detailed user documentation and
manuals for applications/programs; distributes or arranges distribution of
system documentation.
·
Installs and/or assists in installation of software packages
and/or equipment to include configuration of software/hardware.
·
Reviews user manuals and computer listings to debug programs,
interpret abnormal terminations or other inoperable situations and resolve
problems.
·
Support and advise on downtime procedures and business
continuity to ensure that they are adopted successfully in their allocated
local work area;
·
Ensure that all system and process issues and incidents are
logged and tracked using formal documentation; and Provide technical support
and train new users in the
use of system/ICT facilities and systems;
·
Ensure servicing and maintenance of all the Information
Communication Technology equipment;
The successful
candidate will have
·
a Bachelor’s degree in Information Management Systems, Computer
Science or its equivalent from a recognized university
·
Knowledge of windows operating systems, MS exchange server and
MySQL Server and three (3) years relevant working experience with a reputable
organization.
·
Experience in working with an Enterprise Resource Planning (ERP)
System will be and added advantage.
Data Base
Administrator
Grade 6
Ref: IPOA 13/08/13
Reporting to the
Head ICT, the jobholder will be responsible for Designing, developing and
maintaining web-based business process and database applications.
The jobholder
will also be responsible for:
·
Creating scripts and DTS packages for data integration, data
maintenance or bug fixes.
·
Write SQL statement for ad-hoc report generation and Prototype
new applications to refine requirements.
·
Analyze, define and document system requirements for data,
workflow, logical processes, interfaces with other systems, auditing, reporting
requirements and production configuration.
·
Create test plans, test data sets and automated testing to
ensure all components of the system meet specifications and Analyze code for
problem resolution and performance optimizations.
·
Provide technical consulting and respond to error reports,
problems or questions.
The successful
candidate will have
·
a Bachelors degree in Information Management Systems/Computer
Science or its equivalent from a recognized university,
·
at least three (3) years’ experience in developing relational
database applications with complex MS SQL, Visual Studio, NET, PHP in a large
and busy environment
·
Experience in working with an Enterprise Resource Planning (ERP)
System will be an added advantage
Procurement Officer
Grade 6
Ref: IPOA 14/08/13
Reporting to the
Head Procurement, the jobholder will be responsible for ensuring timely
processing tenders for procurement of goods and services within the framework
of established policies and procedures.
The jobholder
will also be responsible for:
·
Implementing Authority’s procurement policies and procedures
·
Preparing quarterly and annual procurement plans in line with
approved budgets
·
Assisting in procurement documentation, and supporting the Head
of Procurement with secretarial duties of procurement Committees
·
Maintaining an accurate record of Authority’s suppliers and
service providers
·
Provide support in monitoring of the procurement functions in
Liaison with user department in drawing and managing procurement contracts.
·
Ensuring accurate and up-to-date procurement files and other
records
·
In conjunction with departmental units, compile a list of assets
earmarked for disposal for submission to the Disposal Committee
·
Ensure that Local Purchase Orders are maintained and prepared
accurately as per Tender and Procurement Committees’ resolutions
·
Supervising the preparation of Goods Received Notes (GRNs), and
signing of Delivery Notes
·
Implementing annual departmental procurement plans in liaison with user departments as per Authority’s approved material
requirements
The successful
candidate will have
·
a Bachelor’s degree and a Diploma in Supplies Management with
three (3) years relevant working experience with a reputable organization and a
member professional body in procurement is a must.
Procurement Assistant
Grade 7
Ref: IPOA 15/08/13
Reporting to the
Procurement Officer, the jobholder will be responsible for ensuring proper
record keeping of tenders’ documents procurement of goods and services within
the framework of established policies and procedures.
The jobholder
will also be responsible for:
·
Routine secretarial support to the procurement unit
·
Keeping and maintaining all procurement records and availing
them when required
·
Assist in developing of
indents, orders and requisitions
·
Keep an update of the procurement registry
·
Keep data of all the LSO`s and LPO`s
·
Preparation of GRNs and LSOs and LPOs
The successful
candidate will have
·
a Diploma in Supplies Management and two (2) years relevant
working experience with a reputable organization.
·
Membership to a professional body is a must.
Accounts Assistant
Grade 7
Ref: IPOA 16/08/13
Reporting to the
Chief Accountant, the jobholder will be responsible for processing payments as
per established procedures and Capturing invoices/certificate of contract into
the system.
The jobholder
will also be responsible for:
·
Processing payments as per established procedures and policies
·
Capturing invoices/certificate of contract into the system
·
Preparing payment vouchers
·
Maintaining petty cash float
·
Reviewing payments vouchers and reconciling creditors accounts
to ensure accuracy
·
Supervising daily cash count and liaising with suppliers to
facilitate reconciliation of accounts
·
Maintaining accounting files and records
The successful
candidate will have
·
CPA II and working experience of two (2)years in a busy
environment.
·
Computer Skills in accounting software packages is a must.
How to Apply
Interested
persons should send their applications quoting the job reference number and the
title of the position you are applying for.
In addition,
please provide your curriculum vitae containing details of your qualifications,
experience, present position, current and expected remuneration as well as
copies of professional/academic certificates.
Include your day
and evening telephone numbers, e-mail address, names and addresses of three
references together with copies of relevant certificates and testimonials with
envelopes clearly marked the position being applied for.
The application
should reach The Authority by Friday, 13th September 2013.
The applications
should be addressed to:
TSG
Voucher No: 2181
P.O Box 49990 -
00100
Nairobi
Kenya
OR
DNA
NO: 1555
P.O Box 49010 -
00100
Nairobi
Kenya
Note:
1. IPOA is an
equal opportunity employer
2. Persons living
with disabilities are encouraged to apply
3. Only
shortlisted candidates will be contacted and canvassing will lead to Automatic
disqualification.
