Executive Administrative Secretary Job in Kenya

Job Title: Executive Administrative Secretary - Oil & Gas Industry

Job Description

Administrator Officer Duties

  • Prepare presentations for executive-level and customer meetings, draft responses to various correspondence, process expense reports as well as maintain confidential records and reports
  • Processes mail, highlights action and attach relevant information or files for review if appropriate
  • Enter and manipulate data on database, spreadsheet, or file management programs
  • Communicate sensitive information to external sources and senior management staff
  • Assist with travel arrangements and accommodation for department staff and incoming visitors
  • Draft and type non-routine memos, letters, documents and various reports
  • Assists office staff in maintaining files and databases
  • Manages staff schedules
  • Devising and maintaining office systems
  • using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
  • devising and maintaining office systems;
  • using content management systems to maintain and update websites and internal databases;
  • attending meetings, taking minutes and keeping notes;
  • invoicing;
  • managing and maintaining budgets;
  • liaising with staff in other departments and with external contacts;
  • ordering and maintaining stationery and equipment supplies;
  • sorting and distributing incoming post and organizing and sending outgoing post
  • organizing and storing paperwork, documents and computer-based information;
  • Photocopying and printing various documents, sometimes on behalf of other colleagues.
Other duties may include:
  • recruiting, training and supervising junior staff and delegating work as required;
  • manipulating complex statistical data;
  • Arranging both in-house and external events.
Skills/ Qualifications:
  • 3-4 years work experience in administrative position in a multi-national company preferably in Oil and Gas Industry
  • Previous experience handling multiple administrative roles and reporting to multiple directors.
  • BA Degree in administration
  • Secretarial Course
  • Proficient with computers and comfortable with using office equipment like fax machines, copiers, scanners and multi-line phone systems.
  • Possess excellent organizational skills
  • Good communication skills are a must.
Application Process
 
Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to recruitment@odumont.com  before end of day 18 July 2012. 


Only short listed candidates will be contacted