Vacancy
Notice Open to Internal and External Candidates
Terms of Reference
I. Position Information
Position title: Regional Monitoring and Evaluation Assistant
Position grade: G7
Duty station: Regional Office for Eastern Africa, Nairobi, Kenya
Seniority band: Band II
Job family: Migration
Organizational unit: Office of the Regional Director
Position rated : Yes
Subject to rotation: No
Reporting directly to: Senior Regional Emergency and Post-Crisis Specialist
Overall supervision by: Regional Director
Contract Duration: 6 months (renewable) Special Short Term Contract
II. Organizational Context and Scope
The International Organization for Migration (IOM) is a dynamic and growing intergovernmental organization, with 146 member states, committed to the principle that humane and orderly migration benefits migrants and society.
Established in 1951
and now active in over 440 field locations worldwide, IOM works with partners,
government and civil society to:
- Assist in
meeting the operational challenges of migration and mobility
- Advance
understanding of migration issues
- Encourage social
and economic development through migration; and
- Uphold the human
dignity and well-being of migrants and mobile populations.
IOM’s Regional Office
for East Africa supports and monitors the following missions:
Kenya, Tanzania, Uganda, Ethiopia, Eritrea, Djibouti, Burundi, Rwanda, Somalia, and South Sudan.
Kenya, Tanzania, Uganda, Ethiopia, Eritrea, Djibouti, Burundi, Rwanda, Somalia, and South Sudan.
III. Responsibilities and Accountabilities
Under the overall guidance of the Regional Director of Regional Office (RO) Nairobi and the direct supervision of the Senior Regional EPC Specialist, the incumbent will assist in performing the monitoring and evaluation aspects of IOM programmes and projects in East Africa including but not limited to effective implementation, in particular in line with the expectations of IOM's donors on Monitoring and Evaluation (M&E) requirements.
In particular he/she will:
- Assist in
developing the overall framework for Regional Project Monitoring and
Evaluation. Support IOM project managers and mission M&E officers with
both quantitative and qualitative monitoring aspects to provide relevant
information for ongoing evaluation of programme/project activities,
effects and impacts and for complying with regular reporting requirements.
- Assist the
Regional Director, Chiefs of Missions and where applicable M&E
officers, with the facilitation and development of country strategic
frameworks in line with the IOM Africa Framework and Country Specific
project’s needs;
- In partnership
and coordination with the Regional Specialists, Project Endorsement Team
and Country Missions assist with the development of projects by meeting
the mandatory requirements as set out by both IOM and donors including but
not limited to the development of projects Log Frames, Results-chains and
Key Performance Indicators in support of project endorsement;
- In close
coordination with the Regional Specialists, develop a clear list of
indicators for each IOM sector of work and detail on how the COs to
implement, monitor progress towards the pre-determined targets and report
to the RO against these indicators.
- Assist in
reviewing the project proposals received or developed by the RO and the
donor reports from an M&E perspective and provided inputs as needed to
the assigned RO reviewer.
- Conduct mid-term
and annual assessments of regional M&E frameworks according to the
Output Matrix and associated output weighting system;
- Support in the
tracking of regional reporting deadlines as it relates to developed,
ongoing and pending endorsements in coordination with relevant key
stakeholders.
- Guide and ensure
the regular receiving from missions and sharing of the outputs of M&E
findings with relevant stakeholders and that monitoring data are discussed
in the appropriate forum in a timely fashion, also in terms of
implications for future action. If necessary, create such discussion
forums to fill any gaps.
- Produce regular
regional monitoring reports to be shared with relevant stakeholders such
as donors and coordinate with the Project Managers and Public Information
Unit (PI) with regards to utilization of the outputs of M&E findings
in PI materials.
- Design the
format for performance reports; review monitoring reports, support project
managers and M&E officers in analyzing them for outcome and impact
evaluation and identify the causes of potential bottlenecks in project
implementation and necessary corrective actions.
- Provide
structured training sessions and on the job training and mentoring to
project staff in the country missions in order to enable them to monitor
and evaluate projects locally in compliance with regional M&E
framework and donor requirements.
- As needed
undertake visits to the field in coordination with project managers to
support implementation of M&E and to identify where
adaptations/corrections might be needed.
- Perform such
other duties as may be assigned.
IV.
Competencies
The incumbent is
expected to demonstrate the following technical and behavioural competencies.
Behavioural
Accountability
- Accepts and
gives constructive criticism
- Follows all
relevant procedures, processes, and policies
- Meets deadline,
cost, and quality requirements for outputs
- Monitors own
work to correct errors
- Takes
responsibility for meeting commitments and for any shortcomings
Client
Orientation
- Identifies the
immediate and peripheral clients of own work
- Establishes and
maintains effective working relationships with clients
- Identifies and
monitors changes in the needs of clients, including donors, governments,
and project beneficiaries
- Keeps clients
informed of developments and setbacks
Continuous
Learning
- Contributes to
colleagues' learning
- Demonstrates
interest in improving relevant skills
- Demonstrates
interest in acquiring skills relevant to other functional areas
- Keeps abreast of
developments in own professional area
Communication
- Actively shares
relevant information
- Clearly
communicates, and listens to feedback on, changing priorities and
procedures
- Writes clearly
and effectively, adapting wording and style to the intended audience
- Listens
effectively and communicates clearly, adapting delivery to the audience
Creativity
and Initiative
- Actively seeks
new ways of improving programmes or services
- Expands
responsibilities while maintaining existing ones
- Persuades others
to consider new ideas
- Proactively
develops new ways to resolve problems
Leadership
and Negotiation
- Convinces others
to share resources
- Actively
identifies opportunities for and promotes organizational change
- Presents goals
as shared interests
- Articulates
vision to motivate colleagues and follows through with commitments
Performance
Management
- Provides
constructive feedback to colleagues
- Identifies ways
for their staff to develop their abilities and careers
- Provides fair,
accurate, timely, and constructive staff evaluations
- Uses staff
evaluations appropriately in recruitment and other relevant HR procedures
- Holds directly
reporting managers accountable for providing fair, accurate, timely, and
constructive staff evaluations
Planning
and Organizing
- Sets clear and
achievable goals consistent with agreed priorities for self and others
- Identifies
priority activities and assignments for self and others
- Organizes and
documents work to allow for planned and unplanned handovers
- Identifies risks
and makes contingency plans
- Adjusts
priorities and plans to achieve goals
- Allocates
appropriate times and resources for own work and that of team members
Professionalism
- Masters subject
matter related to responsibilities
- Identifies
issues, opportunities, and risks central to responsibilities
- Incorporates
gender-related needs, perspectives, and concerns, and promotes equal
gender participation
- Persistent,
calm, and polite in the face of challenges and stress
- Treats all
colleagues with respect and dignity
- Works
effectively with people from different cultures by adapting to relevant
cultural contexts
- Knowledgeable
about and promotes IOM core mandate and migration solutions
Teamwork
- Actively
contributes to an effective, collegial, and agreeable team environment
- Contributes to,
and follows team objectives
- Gives credit
where credit is due
- Seeks input and
feedback from others
- Delegates tasks
and responsibilities as appropriate
- Actively
supports and implements final group decisions
- Takes joint
responsibility for team's work
Technological
Awareness
- Learns about
developments in available technology
- Proactively
identifies and advocates for cost-efficient technology solutions
- Understands
applicability and limitation of technology and seeks to apply it to
- appropriate work
Resource
Mobilization
- Establishes
realistic resource requirements to meet IOM needs
Technical
- Effectively
applies knowledge of migration issues within organizational context
- Correctly frames
migration issues within their regional, global, and political context
- Knowledge and understanding
of migration issues in the region an advantage
V.
Education and Experience
- Bachelor’s
Degree in Social Sciences, International Relations, or related field.
- Minimum of five
years of experience in the field of monitoring and evaluation/research. Proven
capacity to develop, implement and coordinate M&E and research
programmes. Strong analytical skills and demonstrated managerial and
organizational ability are required.
- Proven
experience in:
- The logical
framework approach and other strategic planning approaches M&E methods
and approaches (including quantitative, qualitative and participatory)
- Planning and
implementation of M&E systems
- Training in
M&E development and implementation
- Facilitating
learning-orientated analysis sessions of M&E data with multiple
stakeholders
- Information
analysis and report writing
VI.
Languages
- Excellent
command of the English language (oral and written)
- Advantageous
- Knowledge in
French will be an advantage.
Mode
of Application:
Submit applications’ cover letter and updated CVs, including daytime telephone or e-mail contact to:
Human Resources Department, International Organization for Migration (IOM), P.O.
Box 55040 – 00200, Nairobi, Kenya or send via e-mail to hrnairobi@iom.int
Closing Date: 20th June, 2013
Only shortlisted applicants will be contacted
