Logistics Coordinator Job in Nairobi, Kenya

Logistics Coordinator

Team/Programme:  Programmes Operations    

Location:  Nairobi

Grade:  TBC  (Competitive Package)    

Post Type: National

Child Safeguarding:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:

This role will lead or coordinate the set up or scale up of emergency response logistics functions and responsibilities and will supervise and manage logistics staff, under the supervision of the Country Logistics Manager. 

The role will include logistics support either to a medium sized country programme or to a particular emergency response or field base within a larger response. 

As such, the role may include remote management, management of remote field bases or direct line management of a particular logistics function.

The main responsibilities of this post will vary according to the terms of reference for each assignment.  

The post-holder is likely to undertake deployments such as Emergency Logistics Coordinator, Logistics Coordinator for a particular field base, or Procurement/Transport/Warehousing Coordinator.

Scope Of Role:

Reports to: Logistics Manager

Dimensions: 

Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir.  

Currently, we have a staff complement of approximately 230 staff and expenditure of approximately US$15 million this year.

Staff directly reporting to this post: Procurement Assistants, Logistics Assistant, Fleet Assistant, Warehouse and Assets.

Key Areas Of Accountability:

• Coordination of programme logistics; implement the country logistics policies and procedures for the management of the supply chain, including one or more of the following areas; procurement, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets
• Ensure that Save the Children  minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required
• Manage and support logistics staff including ensuring clear division of responsibilities, clear objectives, and management of performance
• Ensure that procedures within the specific area of responsibility meet Save the Children  and donor regulations, whether that be a within a given technical sector in logistics, or a specific field base
• Provide support to senior logistics staff on areas relating to budgets, technical aspects of the programme, and implementation mechanisms as required
• Provide logistics training and capacity building as required
• The post-holder will comply with all relevant Save the Children  policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Skills And Behaviours (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Qualifications And Experience

Essential

• Prior experience in logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments
• Proven experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security
• Experience of working in remote field bases with limited infrastructure
• Experiencing in managing and supervising others in logistics
• Ability to synthesise and analyse information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills in English and French

Desirable

• Technical experience/training in specific areas of logistics eg fleet mechanics, IT/communications networks
• Technical experience/knowledge in specific types of humanitarian intervention eg Health, WASH, Food Security
• Fluent in Spanish, Portuguese, or Arabic

The application process is now open and will close on 4th July 2013 at 5.00 p.m. 

To apply for this position, please send a short cover letter and CV to Kenya.jobapplications@savethechildren.org  indicating the position title on the subject line.